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HomeMy WebLinkAbout2000-10-03 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Apache Junction, AZ 85219 Regular Meeting October 3, 2000 A regular meeting of The Board of Trustees of Apache Junction Public Library was held October 3, 2000 at 6:02 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Foat, Virginia Gardiner, Scott Gardner, Barbara L. Hinkel, Andrea Kimball -Wright, Beverly Mueting, Barbara Nesser, Theresa Staff: Pamela Loui, Library Director 1.Acceptance of Agenda:Barbara Gardner moved that item 6a, Discussion and vote on the Friends' proposition for a capital funding effort, be addressed before item 2, Acceptance of minutes for September 5, 2000.She also moved that item 5b, Discussion and possible vote on bookmobile, be discussed concurrently with item 6d, Discussion on building expansion.The motion carried.The question of accepting the agenda with these changes was placed before the Board and was accepted by general consent. 6a Discussion and vote on the Friends' proposition for a capital funding effort:The Friends of the Library of Apache Junction, Evelyne Chaffey, Ruth Haynes City of Apache Junction Library Board of Trustees Regular Meeting October 3, 2000 Page 2 2.Acceptance of minutes for September 5, 2000 Regular Meeting: and Linda Overacker, presented a plan for a capital fundraising campaign. Grants Specialist, Roger Hacker, explained how the Kresge Foundation would supply grants for brick-and- mortor and would match funds up to $500,000.He also explained how APS donates services and personnel to assist in developing the campaign.Linda Overacker requested the Library Board members approve the plan and show their support by attending the City Council worksession on October 16, 2000.She also stated that the Friends of the Library will be reporting back to the Library Board on a regular basis.The Friends are preparing for a 2003 opening date. Scott Gardiner made motion to approve the Friends' proposition for a capital funding campaign and Barbara Gardner seconded it.A roll call vote was taken and passed unanimously. Directives to staff are as follows:a letter of appreciation to the Friends of the Library for their presentation and showing the Library Board's support and a letter to the Mayor of Apache Junction and the City Council, showing the Library Board's support and requesting Council support for the plan. The question of accepting the minutes for the September 5, 2000 Regular Meeting was placed before the Board and was accepted by general consent. City of Apache Junction Library Board of Trustees Regular Meeting October 3, 2000 Page 3 3.Correspondence and Communications: 4.Librarian's Report: None Pamela Loui reported that she attended a leadership success program where she was able to hear former president Gerald Ford and Elizabeth Dole speak. Pamela reported that the statistics look better than one year ago.Book circulation is up, as is the circulation of the Start Smart deposit collection which was started last month.There is a continued increase in the circulation of audiotapes and AV -kits, videocassettes and in-house computer use.A slight decline in magazines and in-house video use was reported.Patron visits increased over the past year.A good increase in new patrons, adult and juvenile, was partially due to Library Card Sign-up Month.358 titles were added to the collection along with 46 audiocassettes and 118 videocassettes.286 titles were withdrawn from the collection along with 2 audiocassettes and 3 videocassettes. The Library collected receipts of $1,139.32 for fines, $406.00 for copies and the Library received one donation of $25.00. Also reported were 434.25 volunteer hours.Elizabeth Burks presented six children's Storytimes with 123 attending.The newest Storytime this fall is "Babytime" and 16 attended this first time presentation.A youth book exchange was put on by the Friends group with the Library's support and 23 City of Apache Junction Library Board of Trustees Regular Meeting October 3, 2000 Page 4 5.Old Business: a.Continued discussion and vote on Food For Fines program: participated.Pamela stated that this might be an annual event at the Library. One regular TAB meeting was held with 20 in attendance and a teen mystery party was held with 20 participating. Ten computer classes were held with 55 attending.This number is expected to increase as the winter visitors return to the valley.One card catalog instruction class was also held with 2 attending. This number is also expected to increase as the winter visitors return.The Writers Club had four meetings.There was 1 Kids Voting workshop with 12 in attendance.This program teaches the children the importance of voting and of what a vote can mean.The Literacy Program had 11 student visits and student hours were at 33.Pamela reported that the literacy software problems have been corrected and these figures should increase. Barbara Mueting reported contacting the food bank and their supplies run low in July and August.Andrea Hinkel asked if this should be done in the Spring. Pamela Loui suggested not having this program at the same time every year, or even every year, since patrons tend to wait to return books until this program runs.Barbara Gardner suggested running the program in March, 2001. After some discussion Barbara Gardner made a motion to have the Food For Fines program in March, 2001 and City of Apache Junction Library Board of Trustees Regular Meeting October 3, 2000 Page 5 b.Discussion and possible vote on "Bookmobile": 6.New Business: a.Discussion and vote on the Friends' proposition for a capital funding effort: b.Discussion and possible vote on "Work For Fines" program: c.Discussion on the AzLA Conference: d.Discussion on Building Expansion and 5b, Discussion on Bookmobile: Theresa Nesser seconded it.A roll call vote was taken and passed unanimously. Moved to 6d. Moved to before item 2. Pamela Loui reported Library staff reactions on a "Work For Fines" program as being not very favorable.It would cost more in staff time to monitor this program than any fines that patrons could possible owe.Andrea Hinkel suggested tabling this item until someone has a viable idea. Pamela Loui reported that membership dues for a trustee, friend or board member is $25.00 annually and there is an additional charge for attending the conference.New memberships begin January 1, 2001.Pamela gave handouts to the Library Board members and reported that there would be no special programs on Saturday for trustees at the conference this year.Information is usually available for trustees every other year and there will be much more for trustees at the 2001 conference. Pamela Loui commented that if the Seniors are moved to another building before the multi -generational center is completed, the only space that will City of Apache Junction Library Board of Trustees Regular Meeting October 3, 2000 Page 6 become available to the Library is the program room.The Little Rec'rs program would move over to the current senior center until the multi -generational center is built.Pamela also asked if the Board wanted, should everything be in place and we would know by the middle of November, that we would start putting some things in place for posting or advertising to get an arctitect contract. All board members agreed. This item will be revisited at the December meeting when more is known of what the Council has decided to do with the Friends' proposition. The suggestion was made that board members be focused on the Friends' fundraising plan and the building expansion and that the issue of the bookmobile be tabled until a later date. 7.Call to the public:None present. 8.Requests for future agenda items:Old Business: 9.Adjournment: c- President L i t I .„ ;ecretarv /Secretary New Business: Discussion on getting computer classes more approachable for people over 60. Meeting adjourned at 7:40 p.m.