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HomeMy WebLinkAbout2001-01-02 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting January 2, 2001 A regular meeting of The Board of Trustees of Apache Junction Public Library was held January 2, 2001 at 6:02 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Foat, Virginia Gardiner, Scott Gardner, Barbara Hinkel, Andrea Kimball -Wright, Beverly Mueting, Barbara Nesser, Theresa Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of minutes for December 5, 2000 Regular Meeting: 3.Correspondence and Communications: 4.Librarian's Report: The question of accepting the agenda was placed before the Board and was accepted by general consent. The question of accepting the minutes for the December 5, 2000 Regular Meeting was placed before the Board and was accepted by general consent. None. Pam Loui reported that book circulation was up from last year and the other circulations were substantially up over one year ago.She commented that this is a reflection of a growing collection. City of Apache Junction Library Board of Trustees Regular Meeting January 2, 2001 Page 2 Patron visits increased along with new patrons. 98 books were withdrawn from the collection but very few audio and videocassettes were removed. Volunteer Hours were at 487 for the month. The family program entitled,"Holiday Harmony" had 102 attending.Pam reported that this was considerably less than last year. The Teen Advisory Board presented "The Baker's Dozen" and 223 attended. Four Peaks Elementary School brought some classes to see this play. Adult events included 21 computer classes with 148 participating, 2 public access catalog classes and 4 meetings of the Writers Club.Pam stated that she would check on the number of attendees at the Writer's Club since the report shows "0".One Brown Bag Program on Genealogy was held with 66 attending. Two events that were held in November and not reported on at the December meeting were a Rotary Club visit on November 28 th with 26 attending and one Citizen's Leadership Institute heldNovember 30 th with 24 attending. The Literacy Program had 37 student visits and 86 student hours. City of Apache Junction Library Board of Trustees Regular Meeting January 2, 2001 Page 3 5. Old Business: a.Reminder of Legislative Day: b.Continued discussion on building Expansion and consultant selection Process: Pam Loui handed out registration forms and reminded the Board members that Library Legislative Day is coming up on Thursday, January 25 th.Breakfast with the Legislators will be at 7:30 a.m. Registration is only needed if you are planning on attending the breakfast. Pam stated that she plans to attend this event but if it is not possible, another library representative will go.She suggested that if Board members cannot attend, they write to the Legislators and let them know what is going on with the library. Barbara Gardner suggested the board draft a letter to all of the Legislators.It was decided to send a letter from the Library Board after Legislative Day. Andrea Hinkel encouraged individual letters to go before January 25 th. Pam Loui reported that a "Notice Inviting Statement of Qualifications for Architectural/Engineering Services" has been drafted and will be reviewed by the City Attorney.When all is in order, it will be sent to the City Clerk's office to be posted.This is to get consulting for renovation of existing library space and possible construction of additional space to comply with the current architectural model.Architects will need to submit space plan concepts, a preliminary budget and presentation drawings to City of Apache Junction Library Board of Trustees Regular Meeting January 2, 2001 Page 4 c.Discussion on changing Library Board meeting day: 6.New Business: a.Reminder of Volunteer Recognition Event being held January 12, 2001: present to the Board and to the Council when this phase is completed. Pam Loui reported that she spoke with the City Council on December 18 th about a City Code revision of the times the library board must meet and they seemed agreeable to the change.She also stated that an ordinance revision has been drafted and is being sent to the City Attorney and City Clerk for approval. The ordinance revision will then be sentto Council on January i e .Pam suggested that the board members submit their choice of meeting date and time to Carol before the April, 2001 board meeting. Pam Loui reminded the board of the upcoming Volunteer Recognition Event being held on January 12, and invited board members to attend.The event starts at 9:00 a.m. and to please R.S.V.P. Andrea Hinkel stated that she attended this event last year and enjoyed it.She stated that she is planning on attending again this year. 7.Call to the public:No response. 8.Requests for future agenda items:Old Business: Report on Legislative Day. Discussion on changing Library Board meeting day. City of Apache Junction Library Board of Trustees Regular Meeting January 2, 2001 Page 5 9.Adjournment: President Secretary Discussion on building expansion and consultant selection process. New Business: Review letter to Legislators Review By -Laws Motion to adjourn was made by Barbara Gardner and seconded by Beverly Kimball -Wright.Meeting adjourned at 7:44 p.m.