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HomeMy WebLinkAbout2001-03-06 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting March 6, 2001 A regular meeting of The Board of Trustees of Apache Junction Public Library was held March 6, 2001 at 6:00 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Foat, Virginia Gardiner, Scott Gardner, Barbara Kimball -Wright, Beverly Mueting, Barbara Nesser, Theresa Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of Minutes for February 6, 2001 Regular Meeting: 3.Correspondence and Communication: 4.Librarian's Report: Absent Hinkel, Andrea The question of accepting the agenda was placed before the Board and was accepted by general consent. The question of accepting the minutes for the February 6, 2001 Regular Meeting was placed before the Board and was accepted by general consent. None. Pamela Loui reported that the float entered into the parade for Lost Dutchman's Days won First Place in the Motorized Vehicle division.This float was a joint effort between the Library and the Friends of the Library.Bonnie Lopez, Stephanie Greene and Liz Burks headed the staff portion. City of Apache Junction Library Board of Trustees Regular Meeting March 6, 2001 Page 2 TAB members were all participants.The float was a rainbow made out of balloons that went into a treasure chest filled with books with a miner digging into the treasure chest. Pam commented that she will be attending the CODI (Customers of Dynix) Conference in Utah and will be gone for three days. Spencer Paden and Trish Pelletier will be attending also. Three items were added to the January report that will be important when putting together the Library's state statistics: Volunteer Recognition Breakfast with 36 attending, Pueblo Neighborhood Meeting with 70 attending and a Planning Retreat with the FOL with 17 participating. In February we continue to see an increase in circulation.563 new titles were added to the collection and 575 were withdrawn. Fines are still high but will probably decrease this month because of the Food For Fines Program that started on March 1 st. Volunteer hours were high at 525.05 Programs have increased.Several children's and young adult programs were held.Quite a few programs have been held for adults, including the Computer Classes and PIT Stops.The book discussion groups are starting to grow and they should keep increasing as people hear about them.The Brown Bag Program was exceedingly successful with 84 in attendance.The Spinners and Weavers Program, that was held in the lobby, gave demonstrations that City of Apache Junction Library Board of Trustees Regular Meeting March 6, 2001 Page 3 had 105 attending.The Fiddler Poet had 86 in attendance. Neighborhood visits vary based upon the size of the neighborhood.Some are quite large and some are small but the message is getting out about Library services. Barbara Gardner suggested that the patron count be divided by 2 only, since we now have a year's worth of data to go by. Everyone agreed. Pamela also announced that this would be the last meeting that Carol Kelly would be attending.She is leaving for South Carolina to be near her grandchildren. 5.Old Business: a)Review By -Laws:Changes discussed: Article II, 1. to read,"The Board shall establish a regular meeting day and time once a month for meetings related to regular business purposes." Article II, 4.to read, "A quorum for all Board meetings shall consist of four (4)- voting members for the transaction of all business.The votes of individual members shall be recorded in the minutes.Robert's Rules of Order,as adopted by the City Council,shall govern the parliamentary procedure of the Board." Article II, 5.move "Call to the Public" to before "Correspondence and Communications". City of Apache Junction Library Board of Trustees Regular Meeting March 6, 2001 Page 4 b)Continued discussion on Building Expansion: c)Discussion on Library Board Meeting day: d)Discussion on legislative campaign: 6.New Business: a)Friends of the Library report: A motion was made by Scott Gardiner that changes to the By -Laws, as proposed, be mailed to Board members at least five days prior to the Regular April Board Meeting and to be voted on at the April meeting.The motion was seconded by Theresa Nesser.A vote was taken and passed unanimously. This item was tabled until the April meeting. Barbara Gardner recommended Thursdays and Pamela Loui suggested the 2"d Thursday.Motion was made by Theresa Nesser that the Library Board change the regular monthly meeting day from the Pt Tuesday of the month to the 2"d Thursday of each month at 6:00 p.m.The motion was seconded by Beverly Kimball -Wright.A vote was taken and passed unanimously. This item was tabled until the April meeting. Five members of the Friends of the library participated in the Lost Dutchman Parade, as Friends President Linda Overacker reported. The Estate and Tax Planning workshop was held.162 letters of invitation were sent out and only 4 people attended.The Friends held a planning retreat and discussed how duties should be handled and by whom. Cactus on Parade models are to be unveiled in the lobby showcase on Wednesday, March 7 at 9:00 a.m. The models will be sold to raise funds for the actual Cactus on Parade Models are being decorated by various artists.The Friends have collected $933,646.12 in Basha's receipts. City of Apache Junction Library Board of Trustees Regular Meeting March 6, 2001 Page 5 b)Discussion on 2001/2002 budget: c)Discussion on fines as donations to Friends of the Library for matching Grant program: Request from the Board were the addition of a three-quarter time clerk, increasing the secretary position from three-quarter time to full-time and adding e -books to check out on your computer. The Board requested library staff to see what can be done with fine monies.They would also like to know what they can do for fundraising and what other options are available to bring revenue into the library. Pamela Loui is to give a report at the next meeting. 7.Call to the public:No response. 8.Request for future agenda items:Old Business: Review By -Laws Discussion on legislative campaign Discussion on 2001/2002 budget New Business: Discussion on options for Board fundraising Recognition of service by Carol Kelly 10. Adjournment:Meeting adjourned at 8:10 p.m. /— presi-cien-t )aA—uJA-.21,1(