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HomeMy WebLinkAbout2001-05-10 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting May 10, 2001 A regular meeting of The Board of Trustees of Apache Junction Public Library was held May 10, 2001 at 6:03 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Virginia Foat Barbara Gardner Beverly Kimball -Wright Barbara Mueting Theresa Nesser Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of minutes for April 12, 2001 Regular Meeting: 3.Call to the Public: 4.Correspondence and Communications: 5.Librarian's Report: Scott Gardiner Motion was made by Theresa Nesser and seconded by Virginia Foat.Motion passed unanimously. The question of accepting the minutes for the April 12, 2001 Regular Meeting was placed before the Board and was accepted by general consent. None present. Pamela Loui received an email from Dan Shilling in regards to House Bill 2206 for Cultural Heritage.He reported that it was vetoed by the governor but he extended his thanks to all who the supported the bill. Pam Loui reported that corrections were made to the monthly report from February and that 35 audio books were City of Apache Junction Library Board of Trustees Regular Meeting May 10, 2001 Page 2 added that were not previously reported. The March monthly report added that 1,316 non-perishable items were collected in the Food for Fines program. Circulation is up in comparison to one year ago.The number of patron visits were down slightly but the number of patrons getting new library cards was up. The library continued to add books, audios, videos and government documents.A donation of several hundred videos were received this month.Volunteer hours are down due to the loss of winter visitors volunteers. Children's programs continue with storytimes.The library hosted two performances of the Great Arizona Puppet Theater.The final event for the Battle of the Books was held at the library and had 146 in attendance.82 children participated in the Reading Odyssey reading program.Youth services hosted a teen discussion book group, TAB, and the TAB recognition program.Computer classes continue along with PIT Stops.The library also hosted book discussion groups and the Writer's Club.The quarterly reference count was taken and 573 request were made; 490 of the request were completed in the same day.As a deterrent, security cameras have been added to the entrance to the library.Videotapes will be added once the system is fully operational. Pamela will be attending the Arizona Town Hall for four days.She will also attend the AZLA planning session as Chair -elect for CODAR (Collection Development Acquisitions Roundtable). City of Apache Junction Library Board of Trustees Regular Meeting May 10, 2001 Page 3 6.Old Business: a.Update of library budget request for 2001/2002: b.Building expansion report and discussion: Pamela Loui and Spencer Paden met with the Budget Committee and reviewed the budget.Pamela and Spencer answered question asked by the committee at the meeting and those that arose after the meeting. Barbara Mueting represented the Board at the interviews with the architects. She reported that all four companies had good ideas.Pamela Loui, Spencer Paden and Liz Burks went to look at several project by the architects.They talked to several people by phone and in person about projects designed by these architects.Information will be gathered and shared with committee members. c.Recognition of Carol Kelly:It was decided to send Carol a card and a certificate. d.Discussion of legislative campaign tabled from the April 12, 2001 meeting:Discussion was tabled until the next meeting due to the absence of Scott Gardiner. 7.New Business: a.Election to replace officer vacancy(ies) created by resignation of president:Motion was made by Theresa Nesser that Barbara Gardner be the President. Motion was seconded by Beverly Kimball -Wright.Roll call vote was taken and passed unanimously. City of Apache Junction Library Board of Trustees Regular Meeting May 10, 2001 Page 4 b.Review of "Building Literacy Plan" (Library's three to five year plan): Motion was made by Beverly Kimball- Wright that Theresa Nesser be the Vice- President.Motion was seconded by Virginia Foat.Roll call vote was taken and passed unanimously. Pamela Loui reported that library failed to meet the number of hours spent on Destinations (GED program) due to problems with the server and conflicts with other software.Central Arizona College cut back on support personnel that assisted with the program.These events had a negative effect on the students. Three cultural awareness programs were held this year.Attendance was down due to the fact that the African Drum Dancers were cancelled due to rain. The library continued to take steps to increase the physical capacities and display areas.The addition of new shelving is helping us toward that goal. Current topics and titles were sufficient to meet demands at a rate of 86%.This is 6% over the goal set. Displays in the library were popular. We surpassed our goal of three displays. Different topics on display were Oprah books, staff favorites, movie and book, christian writers and Egypt and the pyramids. City of Apache Junction Library Board of Trustees Regular Meeting May 10, 2001 Page 5 A fast response survey was taken regarding patrons looking for current topics.The goal was 70% but we experienced a 93% success rate the week the survey was taken. The goal of increasing reference questions was set at 5%.The increase was actually 10%. Of the patrons being surveyed about their training of the use of electronic resources 100% gave positive responses. The goal had been set at 75%. In a survey of computer class participants a goal was set that 55% of the participants would feel their confidence in using the computer had increased.Responses to the survey were 92% responded positively, 7.8% didn't answer the question and .2% said no. The use of the Public Access Catalog by 6 th grade students was that 75% of the student would be able to complete an exercise.Due to the fact that the district did not have the buses available to bring the students to the library for training the project did not get completed. Start Smart, our LSTA grant project, was completed in March 2001. Participants have been enthusiastic and continue in the program even though the grant period is over.Another preschool has been added to the program. City of Apache Junction Library Board of Trustees Regular Meeting May 10, 2001 Page 6 For the next fiscal year the goal was set that GED students who use our service would rate the experience as helpful or very helpful in reaching their personal learning goals 60% of the time. During the next 3 fiscal years the library will continue to take steps to increase the physical capacity for programs and displays. By the end of FY 2001/02 at least 90% of the patrons will respond on a fast response survey that they found staff assistance available at one of our reference desks. During FY 2001/02 the library will design and offer two classes to the student population ages 9 and up. Under the lifelong learning the library would like to target reading readiness skills for preschools.By the end of FY 2001/02 the collection will increase 10% over the size it was in 1998/99. We will continue to monitor Start Smart multimedia kits.Also Start Smart baby kits will be distributed to new parents with a goal of 25% of those parents coming into the library to pick up a free book for the baby. In 2002 a new three -five year plan will be written. City of Apache Junction Library Board of Trustees Regular Meeting May 10, 2001 Page 7 c.Review of Library Policies: d.Report on E -books: e.Discussion on recruitment for filling Board vacancies: Pamela Loui reminded the Board that they needed to review the "Acceptable use of electronic information systems". The policy will be discussed at the next meeting. Pamela Loui attended a workshop about e -books with Netlibrary through EBSCO.She reported that there are a variety of types of electronic books that are available.A decision needs to be made in which direction to go as to whether we get the readers that the patron can carry or make a service available that patrons can retrieve on their personal computers.Her recommendation is that we subscribe to books that our patrons can read on their personal computers.The cost is the price of the item plus an annual access charge.After one year the e -book can be resubscribed to by paying the access charge.The other option is to pay for the item plus a higher access charge and then the library would own the item.E- books can only be checked out by one person at a time.Once that patron's time is up the system checks the item back in. There is currently one vacancy and one talent bank application on file.Pamela Loui has given the information to the City Clerk as to which of the Board members are seeking reappointment.It was suggested that Board members look around the community to see if they know people who would be good candidates. City of Apache Junction Library Board of Trustees Regular Meeting May 10, 2001 Page 8 8.Request for future agenda items: 9.Adjourment: President LeJiSecretary Old Business: Update of library budget for 2001/02. Building expansion report and discussion. Discussion on legislative campaign tabled from previous meetings. Review of Library Policies. Report on E -books. New Business: Discussion on ways to do volunteer recruiting. Meeting adjourned at 7:23 p.m.