HomeMy WebLinkAbout2002-03-07 Library MinutesCITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
1177 N. Idaho Road
Regular Meeting
March 7, 2002
A regular meeting of The Board of Trustees of Apache Junction Public Library was
held March 7, 2002 at 6:15 p.m. at the Apache Junction Library pursuant to notice as
prescribed by law.
Roll Call
Present Absent
Virginia Foat
Barbara Gardner
Beverly Kimball -Wright
Theresa Nesser
Barbara Mueting
Stephen Flynn
Staff: Pamela Loui, Library Director
1.Acceptance of Agenda:
2.Acceptance of minutes for
February 14, 2002 regular Meeting:
Pam Stoelk
The question of accepting the agenda for
the March 7, 2002, regular Meeting was
placed before the Board and was accepted
by general consent.
Motion was made by Barbara Mueting to
accept the minutes for the February, 2002,
regular Meeting.Motion was seconded by
Beverly Kimball -Wright and was accepted
by general consent.
3.Call to the Public:None present.
4.Correspondence and Communications:None.
5.Librarian's Report:Pam notified the Board that the Public
Libraries Association Conference will be
held in Phoenix from March 13th — March
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Library Board of Trustees
Regular Meeting
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15th.Free exhibit passes are available for
any interested Board members.Pam
reported another busy month for the
Library.Increases continue with books,
audiotapes, and videocassettes.New
patrons continue to register.Books,
videocassettes, and DVD's were added to
the collection Children's programs
continue this month with eight regular story
times and 138 in attendance.There were
four baby times with 76 in attendance.
Three school visits included 90 attendees.
Two parent/child workshops were held
with 38 in attendance.There was one Tots'
n Books program with 11 attendees and
seven RIF Distributions with 313 in
attendance.Young adult programs
included one Teen Book discussion with 5
attendees.A TAB meeting was held with
15 in attendance.The Library presented a
float at the Lost Dutchman Days parade
and included nine participants from TAB
and library staff Adult events included
one "Potpourri" book discussion and one
"Mystery" book discussion.A harp
program was presented on Valentine's Day
and brought 52 attendees.There were 4
sessions of the Writers Club with 37 in
attendance and three "one on one" PIT stop
sessions were held. There were 14
computer classes with 153 attendees.
There was one neighborhood visit with 45
attendees.
6.Old Business:
a.Discussion on 2002/2003 Budget. Pam reported that budget pages have not
been received yet from the City.Pam will
provide budget information when it is
available.
b.Review and possible vote on the
Emergency/Disaster Plan.Pam discussed changes made to the
Emergency/Disaster Plan.The following
changes have been made:
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 3
7.New Business
a.Review and possible vote on the
Procedures Manual
1.Pages 30-74 were removed from the
Plan.
2.A table of contents was added to the
document.
3.The location of the silent alarm/panic
button was added to page 5.
4.A larger picture showing the location
of lock box was added on page 23.
5.Location of thermostats and "how
to" operation of the digital
thermostat were added to page 29.
6.Emergency service and supply phone
numbers (pgs. 33 and 34) were
verified for accuracy.
Additional changes made by members of the
Library Board were noted as follows:
1.Delete first sentence on page 9.
Sentence is not appropriate within the
current content.
2.Add locations of panels on pg. 11.
3.Add locations of exits on pg. 16.
4.Add locations of alarms/extinguishers on
pg. 19.
The following changes were added by
Library Board members:
I.Paragraph three of page one,
"Requirements to Obtain a Library
Card," was modified to read as follows:
"For a child under 14 or for a minor age
14— 17 who does not have a valid I.D.
and/or proof of address, a parent or legal
guardian must accompany him or her
and sign the application for that child.
2.The word "refundable" was added to the
$15.00 per hour cleaning deposit on
page 4.
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 4
b.Report on events with the
Friends of the Library
8.Request for future agenda items:
3.All instances of the the word "you" were
replaced with the word "patron" on page
6.Also, the second sentence in number
9 was modified to read as follows:
"Since these charges will be passed on to
the patron, he or she must let library
staff know if he or she is willing to pay
before the item is ordered."
4.Number I on page 9 should read as
follows:"Before using the video
viewing center, the patron will sign -in at
the Service Desk.
A motion was made by Barbara Gardner to
conditionally accept the Library Procedures
subject to final approval at the next Library
Board meeting.Beverly Kimball -Wright
seconded the motion.A roll call vote
showed all members present were in favor.
Evelyne Chaffey spoke on behalf of the
Friends of the Library.FOL book sales are
doing well. In addition, $1,000 has been
received from the Greyhound Park as well
as a grant received for $3,700 for the RIF
program.The Library's children and adult
programs will continue to be funded.
Membership within the Friends organization
has declined.They are in need of people to
be available on a scheduled basis at the
Book Nook.The Reading is Fundamental
program will begin its third book
distribution in April.This program provides
hardbound books for preschoolers to keep.
The Friends of the Library now serves 6
preschools in the Apache Junction area.
Old Business.
Discussion on 2002/2003 Budget
Review and possible vote on the
Emergency/Disaster Plan.
Review of changes/modifications to the
Procedures Manual.
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 5
New Business.
None identified.
9. Adjournment:'•\Meeting adjourned at 7:50 p.m.
Presi • ent
,
Secretary