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HomeMy WebLinkAbout2002-05-09 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road •Regular Meeting May 9, 2002 A regular meeting of The Board of Trustees of Apache Junction Public Library was held May 9, 2002 at 6:01 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Virginia Foat Barbara Mueting Pam Stoelk Barbara Gardner Beverly Kimball -Wright Theresa Nesser Stephen Flynn Staff: Pamela Loui, Library Director and Spencer Paden, Library Manager 1.Acceptance of Agenda: 2.Acceptance of minutes for April 11, 2002 regular Meeting: 3.Call to the Public: The question of accepting the agenda for the May 9, 2002, regular Meeting was placed before the Board and was accepted by general consent. The question of accepting the minutes for the April 11, 2002, regular Meeting was placed before the Board and was accepted by general consent. Mrs. Shannon Flynn was recognized.Mrs. Flynn works with the Department of Revenue and has requested that all laws relating to the procedure on inspection of the bags, briefcases etc. be followed. 4.Correspondence and Communications:None. 5.Librarian's Report:Pam reported on the monthly report. Increases continue as items are added to the collection.Children's programs continue with eight regular story times and 173 in attendance. There were four baby times City of Apache Junction Library Board of Trustees Regular Meeting Page 2 with 66 in attendance.Seven school visits included 489 attendees.There was one Tots' n Books program with 16 attendees.There were 2 performances of The Great Arizona Puppet Theater with 115 in attendance. Four parent/child workshops were held with 85 in attendance.There was one RIF picnic family program with 125 attendees and one Headstart computer class with six attendees. The young adult programs included one Teen Book Discussion with four attendees, one Teen Recognition with 46 attendees and one TAB meeting with 13 attendees.Adult events included seven computer classes with 70 attendees.There were four sessions of the Writers Club with 14 in attendance.A "Potpourri" book discussion, "Mystery" Book discussion and Animal Dreams book discussion were held. A Genealogy program was held with 22 in attendance. 6.Old Business: a.Discussion on 2002/2003 Budget: Pam reported nothing new on the Budget. An update will be provided at the next meeting. b.OneBook AZ update:This program was successfully completed. Publicity was very good statewide. 7.New Business: a.Report for Youth Services Margaret Vigil-Meza reported on the Department on Library Summer Library Summer programs.Teen Night will Programs:take place on May 17 th from 6:00-10:00 pm for ages 13 to 18.There will be a "Weakest Link"episode filmed.The summer reading program will again be sponsored by the 2001 "World Champion" Diamondbacks. Summer Reading runs from May 28 th - July 27 th. There will be a Harry Potter extravaganza June 1, from 10:00-3:00 pm. There will be lots of fun and games.The AJ Kids book club will begin for the first time this summer and include doing a craft that City of Apache Junction Library Board of Trustees Regular Meeting Page 3 b.Reconsideration and possible vote on change of procedure to inspect patron bags, briefcases, backpacks, etc.: will be related to each book.On June 25, there will be a paper plane workshop. On July 2, there will be an American Girls Tea. There will also be a babysitting workshop. Free movies will also take place this year. The gameboard has been modified this year to add a girl character to the front cover. Each 20 minutes of reading equals one block.Parents need to initial and then children can bring in their gameboards to receive prizes.Some of the prizes included are:stickers, door hangers, stencil rulers, and bookmarks.The final prize is a soft football, soccerball, baseball or basketball. There is also a mystery prize of a flying disc and a ticket voucher to go to a Diamondbacks game.Age limit is infant to 18 for the Read Your Way to the Ballpark programs.There will be a teen book discussion for teens 12-18.Each 30 minutes of reading will equal a block.Some prizes include:popcorn coupons for Harkins, a Pepsi key ring,Harkins refill cups, Sonic food coupons, Skateland passes, and candy bars. Pam reported on recent information received from the City Attorney which states that we should remove the procedure to inspect patron bags, briefcases, etc.If we have reasonable cause to believe that patrons may have library items not checked out,we will request the patron to step back from the gate and/or ask them if they will show us the content of their bags. Motion was made by Barbara Gardner to remove the procedure that refers to the inspection of patron bags, briefcases, backpacks, etc., through the advice of our City Attorney.Motion was seconded by Stephen Flynn.A roll call vote was taken. All members present were in favor. City of Apache Junction Library Board of Trustees Regular Meeting Page 4 c.Setting of date and time of Special Board meeting to discuss and approve the Library Board Annual Report: 8.Request for future agenda items: 9. Adjournment: President Secretary The Library Board Annual Report is due to the City Council on or before the first Monday of July. Pam has requested that the Library Board consider holding a special meeting on June 27, 2002, at 6:00 pm. All members agreed. Old Business. 2002/2003 Budget update OneBook AZ update Summer Program update New Business. Results of Food for Fines Meeting adjourned at 6:36 p.m.