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HomeMy WebLinkAbout2002-08-08 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting August 8, 2002 A regular meeting of The Board of Trustees of Apache Junction Public Library was held August 8, 2002 at 6:00 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Virginia Foat Barbara Gardner Theresa Nesser Staff: Pam Loui, Library Director Barbara Mueting Stephen Flynn Beverly Kimball -Wright Pamela Stoelk No business was transacted due to a lack of quorum of the Apache Junction Library Board of Trustees. 1. Adjournment:Meeting adjourned at 6:18 p.m. President CITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting September 12, 2002 A regular meeting of The Board of Trustees of Apache Junction Public Library was held September 12, 2002 at 6:00 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Virginia Foat Barbara Gardner Beverly Kimball -Wright Theresa Nesser Stephen Flynn Staff: Pamela Loui, Library Director 1.Acceptance of revised Agenda: 2.Acceptance of minutes for June 13, 2002 regular Meeting: 3.Acceptance of minutes for June 27, 2002 special Meeting: 4.Correspondence and Communications: Absent Pam Stoelk Barbara Mueting The question of accepting the revised agenda for the September 12, ,2002, regular Meeting was placed before the Board and was accepted by general consent. The question of accepting the minutes for the June 13, 2002, regular Meeting was placed before the Board and was accepted by general consent. The question of accepting the minutes for the June 27, 2002, Special Meeting was placed before the Board and was accepted by general consent. Pam notified the Board that Library Secretary, Sancie Lee -Brown had recently contacted Pamela Stoelk.Pamela Stoelk told Sancie the reason she had missed several meetings was due to her work schedule.She stated that she was still very interested in serving on the Board and she would be rotating temporarily into a new work schedule that would allow her to be available for the next 4 meetings. City of Apache Junction Library Board of Trustees Regular Meeting Page 2 5.Librarian's Report:Pam announced the beginning of her 20th year at the Library. Pam started in 1983 and is happy to be here.Pam notified the Board that the Council has approved purchases of books and videos through Baker and Taylor. Council has also approved purchase of an Ebsco periodical database. The Library's new web address is www.ajpl.org Pam will be participating in the Life Options Library Project as a member of Maricopa County Commission on Productive Aging. This is a "Library's for the Future," joint project with Civic Ventures.Civic Ventures is a national, non-profit organization designed to improve civic engagement of people, especially the aging baby boomer population.Libraries have a key role to offer the kinds of services that will benefit the baby boomer age group. Pam provided the Monthly Reports. Statistics for June, July, and August for books, audio/visual, and video materials have increased from 1 year ago.Computer use continues to increase for all months. Patron visits are also up from 1 year ago when the three months are combined.A substantial number of cardholders continue to be added each month. More time and attention is given to weeding of materials that have not circulated as we continue to withdraw a number of materials due to • limited shelving space.The number of interlibrary loans has stayed consistent over the summer months.Computer classes continue to bring in a good number of people.A U.S. Flag party held,in June drew 300 people.Volunteer hours increase for July's results, mostly due to summer youth -volunteers.August statistics show that 136 reading logs were completed in the first Adult Summer Reading program. City of Apache Junction Library Board of Trustees Regular Meeting Page 3 6.Old Business: a.Update of library budget request for 2002/03.Copies of the final budget worksheet were handed out.The only surprise was that the Clerk 1 position that was going frOm half time to full-time will not go into effect until January 1,2003.Pam originally requested $120,000 for books.The approved amount was $110,000.The !midget results were good considering uncertain economic conditions. b.Update of summer programs.Liz reported on the summer programs. Summer reading registration had a 30% completion rate, higher than the more typical 10% others have reported. Surveys were completed on the summer programs and Liz read the wonderful comments that parents offered for their appreciation of the summer events.The AJ Kids club was the newest program for kids 8-12.Meetings were held every other week for 4 weeks and a different book was read each time.The book was discussed and an activity completed.Youth Services has decided to continue this program through the school year. Storytimes were extended and included our highest attendance in July.Summer events were kicked off with a Harry Potter Extravaganza with 93 in attendance.Kids played quidditch and watched the movie "Harry Potter and the Sorcerer's Stone." Other summer events included Diamondback Organist, Bobby Freeman, a paper airplane workshop, and a fantastic American Girls Tea.Summer movies continued to show great attendance. Youth Services members have created a Library Team volunteer booklet for new volunteers. The Library Team is a vital part of the summer reading program and this booklet provides new members with important information on being a volunteer. The teen summer reading program included a City of Apache Junction Library Board of Trustees Regular Meeting Page 4 7.New Business a.Acceptance of resignation of Barbara Mueting from the Library effective August 27, 2002. b.Report by attendee(s) on Board Training Event held at the Gold Canyon Best Western on July 13, 2002. c.Election of Officers. d.Discussion on recruitment •of potential new Library Board Members. e.Discussion and possible action by the Board on the topic of members who miss 3 or more meetings. drawing for Harkins movie tickets.A program entitled "So you want to get published," was presented by Editors from Anthology Magazine. Attendance was small but those who came were very interested. Barbara Mueting contacted Sancie to notify her that she would be moving out of the City. The question of accepting Barbara Mueting's resignation and declaring a vacancy of the Library Board was placed before the Board and was accepted by general consent. Beverly Kimball -Wright and Theresa Nesser attended this event.Theresa has an information CD available for anyone who is interested.The event was about putting together Boards and Commissions. Barbara Gardner nominated Stephen Flynn for position of President.Stephen Flynn accepted the nomination.A vote was taken and passed unanimously. Barbara Gardner nominated Beverly Kimball Wright for Vice -President.Beverly Kimball Wright accepted the nomination. A vote was taken and passed unanimously. Virginia Foat nominated Barbara Gardner for Secretary. Barbara Gardner accepted the nomination. A vote was taken and passed unanimously. There is currently one vacancy.Barbara Gardner recommended Joyce Payne. Joyce has ekpressed interest in being on the Board and has already submitted a talent bank application:•She is also a graduate of the Citizen Leadersiiip Institute. , Theresa-Nesser told the Board that Sancie contacted her to-notify her that Sancie had been in contact with Pamela Stoelk. Pamela Stoelk told Sancie the reason she had missed several meetings was due to her work schedule.She stated that she was still City of Apache Junction Library Board of Trustees Regular Meeting Page 5 8.Request for future agenda items: 9. Adjournment: resident r.7 Secretary 7 very interested in serving on the Board and she would be rotating temporarily into a new work schedule that would allow her to be available for the next 4 meetings.Because of her rotating schedule, Pam would miss some meetings in the future. Pam Loui checked with the City Clerk and was told that there is no action required if a Board member has missed meetings due to work scheduling issues and still expressed a desire to continue on the Board.Theresa asked if anyone had concerns.Barbara Gardner stated that she was concerned that Pam Stoelk did not notify us regarding her scheduling issues.Barbara also expressed concern about this becoming a pattern and would like to seriously consider re- evaluating Pam Stoelk's position on the Board if she fails to notify someone that she will be Missing future meetings.No action will be taken at this time. Old Business. Report on staff efforts for recruitment of potential new Library Board members. New Business. Report from Friends of the Library with follow-up discussion on FOL projects. Discussion on accepting cash donations in addition to non-perishable food items during a future "Food for Fines" program. Meeting adjourned at 7:25 p.m.