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HomeMy WebLinkAbout2003-04-10 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting April 10, 2003 • A regular meeting of The Board of Trustees of Apache Junction Public Library was held April 10, 2003, at 6:01 p.m. at the Apache Junction Library pursuant to notice as •prescribed by law. Roll Call Present Absent Virginia Foat Stephen Flynn Rhonda Jackson Beverly Kimball -Wright Michael' Klatt Joyce Payne Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of minutes for March 13, 2003 regular Meeting: 3.Call to the Public: Theresa Nesser The question of accepting the agenda for the April 10,2003, regular Meeting was placed before the Board.The agenda was then accepted by general consent. The question of accepting the minutes for the March 13, 2003, regular Meeting was placed before the Board and was accepted by general consent. None. 4.Correspondence and Communications:None. 5.Librarian's Report:Pam mentioned the article placed in the newspaper this past week regarding vacancies of Library Board terms.Pat Brenner, Community Relations Manager had a list with the upcoming term expirations and published this list. Until reappointments are actually made there technically will be a vacancy. Pam informed the Board members who expressed an City of Apache Junction Library Board of Trustees Regular Meeting Page 2 6. Old Business: a.Report on status of the Food for Fines campaign 7.New Business interest in being reappointed that their information has been directed on to City Council.Pam reviewed the monthly report. Increases continue in every category for circulation.Patron visits have increased and materials continue to be added.We have recently eliminated items that are considered lost and/or items that have failed to return over a long period of time.We continue to have a great number of volunteer hours. Library programs included eight storytimes, four babytimes, five of the parent/child workshops.One program called "Beyond the Book" took place.A "Lights, Camera, Read" program registered 139 (this is for elementary school children).There were .3 distributions for RIF completed in February that did not get included in that report.Teen Chat Café included 10 attendees and TAB had 11 in attendance.The "This N' That" Book Club had 11 attendees while "Dying for a Mystery" pulled in 9 attendees. Imaging Arizona had eight in attendance. The Library also hosted the Arizona Customers of Dynix and Horizon Users Group Meeting.There were 40 in attendance.The Writer's Club had four sessions with 22 in attendance.We had eight computer classes and twelve PIT stops. Pam attended a neighborhood meeting at El Dorado Mobile Home Park with 65 in attendance and the Renaissance Point neighborhood with 14 in attendance. Pam was pleased to announce that the Council accepted the Library Board recommendation of a "Food for Fines"and has gone ahead and accepted the May campaign as official. a.Teen Advisory Board update Jacklyn Gott, President of the Teen Advisory Board discussed what the teens City of Apache Junction Library Board of Trustees Regular Meeting Page 3 b.Report on findings of Library -Museum program partnership investigation c.Get to know a Library Staff member. have been doing and what is planned for the future.The year started by getting new members from the summer program (The Library Team).The teens worked hard on the Polar Express Christmas play and gave five performances.The Teen Chat Café continues monthly and the Teen Advisory Board participated in the Lost Dutchman Days parade.Summer events will include a beauty and makeup class, a candy making class, a dance class and TAB will be putting on the movies for children on Thursday afternoons.Liz Burks provided invitations to Library Board members for a TAB recognition evening that will take place on April 24, at 7:00 p.m. Liz Burks is looking into the possibility of doing a joint project with the Superstition Mountain Historical Museum.She reported that she has spoken with Manager, Shirley Keaton.They are currently in the process of building a new facility and should be moved in the fall.Liz will talk to them again in the fall to see if a project can be put together. Pam introduced Leslie Fessler, Library Circulation Clerk.Leslie works at the front desk and deals with check-in/check-out of items.She also helps patrons with library cards, placing books on hold etc.Leslie also handles the New York Times Best Sellers display and list.She also handles all search slips when people say they brought something back, but it had not been cleared off their record.Leslie is on the Fun N' Stuff committee organized to bring fun events to the library staff She is also on the decorating committee which organizes the holiday decorations displayed throughout the library. Leslie helps with deletions of items and updating our records for the switch over to the new system. City of Apache Junction Library Board of Trustees Regular Meeting Page 4 d.Discussion and possible vote to change Library Procedures to allow patrons to carry a small balance on overdue charges without restricting borrowing privileges. e. Pam discussed that the Director of the Scottsdale Public Library recently completed a survey of what other libraries are doing in regards to delinquent borrowers and what dollar amount makes them delinquent.The Apache Junction Public Library is the only library that restricts borrowing privileges immediately when delinquent.It was discussed among staff and considered that a $5.00 limit on delinquent items would be an acceptable way to assist patrons who might not have the ability to pay right away.A motion was made by Rhonda Jackson to allow patrons to carry a $5.0 balance on overdue charges without restricting borrowing privileges. Beverly Kimball -Wright, se'conded the motion.A mill call vote was taken and passed unanimously. Discussion and possible vote on 2003/2004 Budget proposal.Pam presented the Library Board with a copy of the proposed budget.The total personnel costs are based on the current situation and does not include any personnel requested for the upcoming budget year.All departments were requested to concentrate on the operating portion of the budget only. The following positions were asked for in the last budget but were not approved: A Library Assistant I position would be increased from a part-time to full-time position,one additional Secretary position was requested and one non -classified part- time Library Page position was requested. Additional requests include small increases in office supplies, education and recreation supplies, minor capital equipment including City of Apache Junction Library Board of Trustees Regular Meeting Page 5 a copier, furniture, computers and printers and audio/video materials.A Motion was made by Beverly Kimball Wright to recommend that the Library request the 3 positions as outlined in the report and recommend accepting the operation costs as outlined in the budget proposal. Joyce Payne seconded the motion.A roll call vote was taken and passed with five voting in favor and one opposed. 8.Request for future agenda items:Old Business. 9. Adjournment: New Business. The USA PATRIOT Act and how it relates to citizens who visit the Library. Meeting adjourned at 6:48 p.m.