HomeMy WebLinkAbout2003-06-26 Library Special MinutesCITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
-1177 N. Idaho Road
Apache Junction, AZ 85219
Special Meeting
June 26, 2003
A special meeting of The Board of Trustees of Apache Junction Public Library was held June 26,
2003 at 6:00 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. With
the President absent, Vice President Beverly Kimball Wright conducted the meeting.
Roll Call
Present Absent
Virginia Foat Stephen Flynn
Rhonda Jackson
Beverly Kimball -Wright
Michael Klatt
Theresa Nesser
Joyce Payne
Staff: Pamela Loui, Library Director
1.Acceptance of Agenda:
2.Discussion on and approval
of Library Board Annual Report:
The question of accepting the agenda was placed
before the Board and was accepted by general
consent.
Pamela Loui,Library Director,presented the
Annual Report.Specific services offered through
the Library .were about the same as last year.
The Financial Statement is based on statistics from
the Finance Department and reflects the revenues
and expenditures for the General Fund (001), and
the Library Fund (007) through June 24, 2003.
The Library collected statistical data.The report
shows reference inquiries for the year at 42,653.
Interlibrary Loans show 486 items borrowed and
249 items loaned.There were 4,255 new readers
registered, bringing the total registration to 31,858.
Added to the collection were 6,379 book titles while
7,679 books were withdrawn and we deleted lost
items totaling 1,623.We currently own 96,817
City of Apache Junction
Library Board of Trustees
Annual Report
Page 2
titles and 104,585 holdings.A -V collections
consisted of 7,455 videocassettes and dvd's and
3,582 audiocassettes.There were also 20
newspaper and 162 magazine subscriptions.
Circulation of books numbered 192,152 over the
past year.Start Smart circulation was 50,054.Also
circulated were 237 magazines, 95,517 audios and
148,486 videocassettes.The total circulation for the
year was 486,446.Additional statistics show in-
house computer use at 37,744.Volunteer hours for
the year were 5,075 and patron visits totaled
249,139.
Pam provided a narrative on Adult Services
discussing the programs that were offered to adults
for this past year,including the folklorico and
eastern dancing.Featured this year was our
outstanding volunteer of the year,Mary Bendon.
Book Discussion groups continue and computer
classes are still being requested. Also mentioned is
the "Long, Hot Summer Reading Club for Adults."
Food for fines increased from 1,971 food items
collected a year ago to 2,894 this year.
Teambuilding and staff development continued this
year with teams being able to meet regularly for the
entire year.This allowed the employees who do the
job an opportunity to be more actively involved in
how the job gets done.
The technical team has been very busy this year
with the new website.This is also the year that we
have upgraded to the IPAC public access catalog.
Pam presented charts to demonstrate the growth in
use of the library.These charts show an April
through March year because Pam initially prepares
the charts to support the Library budget request.
These figures show the increase over the past 6
years for patron visits, circulation of materials and
computer lab use.
A variety of Youth Activities took place this year.
Storytimes continued this year along with AJ Kids,
a book related program for elementary school -aged
City of Apache Junction
Library Board of Trustees
•Annual Report
Page 3
children.The American Girls Tea is always a huge
success and will continue.The number of "Family
Place"parent/child workshops has been very
successful and were increased to four workshop
sessions this year.The parenting collection was
doubled in size this year,expanding from just
materials for parents of preschoolers to materials for
parents of elementary -aged school children.
"Beyond the Book" was a program created by one
of our youth services employees.This program
helped introduce parents and daycare providers
how to use library resources."Start Smart" has also
been a great success for new mothers using the
Pinal County Health Department.Some of these
new mothers enjoyed winning a baby quilt donated
by Board Member Virginia Foat."Reading is
Fundamental"continues to be sponsored by the
Library and Friends of the Library.Summer
programs included "Extra!Extra!Read Your Way
to the Ballpark."Over 1,100 children have received
their gameboards since the program began June 2 nd .
Special summer events continue each Tuesday
followed by summer movies each Thursday.
Young Adult programs included their own reading
program,"Great Books Make Great Movies."
Teens earn prizes based on the amount of time they
read.The Teen Advisory Board (TAB) presented
several programs including a holiday play called
"The Polar Express."Some summer programs
included a performance by the young adult
magician "Bradley the Great,"and ballroom and
swing dance lessons.A youth staff member
presented a candy -making workshop and a local
business gave a make-up and skin care presentation
for teens.
As always, the FOL sponsored, in part or in whole
all the special interest programs for youth andadults.In addition, the Library celebrated the 20 th
Anniversary of the Friends of the Library and
honored several founding members at a recognition
event held in late October of 2002.
City of Apache Junction
Library Board of Trustees
Annual Report
Page 4
Following the discussion,a motion was made by
Virginia Foat and seconded by Joyce Payne to
approve the Library Board Annual Report as
written.Motion passed unanimously with a roll call
vote.
3.Adjournment:Meeting adjourned at 6:28 p.m.
President
add in with Regular Hours.DO NOT include Comp. Hours worked in Total column.
kL prefix, add in with Regular Hou REVISED 9/21/00