HomeMy WebLinkAbout2003-09-11 Library MinutesCITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
1177N. Idaho Road
Regular Meeting
September 11, 2003
A regular meeting of The Board of Trustees of Apache Junction Public Library was
held September 11, 2003, at 5:59 p.m. at the Apache Junction Library purSuant to notice
as prescribed by law.
Roll Call
Present -Absent
Stephen Flynn
Virginia Foat
Rhonda Jackson
Beverly Kimball -Wright
Michael Klatt
Theresa Nesser
Joyce Payne
Staff: Pamela Loui, Library Director
1.Acceptance of Agenda:
2. OLD BUSINESS
a.Election of Officers.
The question of accepting the agenda for the
September 11, 2003, regular Meeting was
placed before the Board.A motion was
made by Rhonda Jackson to move item 6a.
to the next item on the agenda following
item 1. Motion was seconded by Joyce
Payne.A roll call vote showed all members
present were in favor.
Joyce Payne nominated Virginia Foat for
position of President with a second from
Theresa Nesser.Virginia Foat accepted the
nomination.A vote was taken and passed
unanimously. Beverly Kimball -Wright
nominated Rhonda Jackson for Vice-
President with a second from Virginia Foat.
Rhonda Jackson accepted the nomination. A
vote was taken and passed unanimously.
Beverly Kimball -Wright nominated Michael
Klatt for office of Secretary, but Mr. Klatt
City of Apache Junction
Library Board of Trustee's
Regular Meeting
Page 2
3.Acceptance of minutes for
August 14, 2003 regular Meeting:
declined because of work scheduling
problems he might be encountering.Joyce
Payne nominated Beverly Kimball -Wright
for Secretary with a second from Michael
Klatt.Beverly Kimball -Wright accepted the
nomination.A vote was taken and passed
unanimously.Virginia Foat chaired the rest
of the meeting.
The question of accepting the minutes for
the August 14, 2003, regular Meeting was
placed before the Board and was accepted
by general consent.
4.Call to the Public:None were present.
5.Correspondence and Communications:None.
6.Librarian's Report:
7.New Business:
Pam reviewed the monthly report.Increases
continue in most categories.There was a
decline in patron visits and in-house
computer use, possibly due to the recent gas
shortage. Library programs included 4
babytimes with 68 in attendance and one
Headstart Early Intervention with 20
attendees.Young Adult programs included
one TAB meeting with 9 in attendance and
one Library Team party with 16 attendees.
Thirty two participants completed the Adult
Summer Reading Bingo and there were four
sessions of the Writers Club with 20
attendees.
a.Meet Librarj,staff member Meet Karon Tilton, Library Assistant II.
Karon has worked part-time for the Library
Since 1984, starting as a clerk typist.Karon
spends 2 hours a week assisting the
Circulation team, helping with check -ins and
working at the front counter.Karon also
works with the Technical Services team and
catalogs on a regular basis.She processes
new, best sellers, prepares requisitions to
order books and other items within the
library and resolves problems with vendors.
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 3
b.Presentation and discussion
on proposed "Planning For
Results" process to develop a
New 3 to 5 year library plan.
8.Request for future agenda items:
Karon also assists in sorting the mail and
working on donations when possible.
Pam gave handouts on the Planning process
for the Library.She explained why it is
necessary to develop a new 3 to 5 year plan.
The New Planning for Results process will
show us how to best use the Library to
accomodate the changing needs of today.A
Planning Committee will be assembled and
various members of the community will
participate on the committee.This
committee will meet 3 times over the course
of the process and staff will prepare the
action plan when the Committee's work is
completed.The process should take
approximately 6 months to complete and
should be ready to present to Council in•
April.The idea will be to use the goals and
objectives agreed upon by committee and
staff members over the next 3 to 5 years.
Pam will work with the Board to put
together members of the committee.An
experienced facilitator paid for by the State
Library will also be on hand to provide
assistance with the process.Motion was
made by Rhonda Jackson to proceed with
the "Planning for Results" process.Motion
was seconded by Theresa Nesser.All
members present were in favor.
Old Business.
Update on "Planning For Results" process.
New Business.
Amnesty for patrons in December.
Meet Library Staff Member.
Friends of the Library update.
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 4
9. Adjournment:Meeting adjourned at 6:55 p.m.
.1