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HomeMy WebLinkAbout2003-11-13 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting November 13, 2003 A,regular meeting of The Board of Trustees of Apache Junction Public Library was held November 13, 2003, at 6:02 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Virginia Foat Beverly Kimball -Wright Rhonda Jackson Theresa Nesser Stephen Flynn Staff: Pamela Loui, Library Director I.Acceptance of Agenda: 2.Acceptance of minutes for October 9, 2003 regular Meeting: 3.Call to the Public: 4.Correspondence and Communications: 5.Librarian's Report: Joyce Payne Michael Klatt - The question of accepting the agenda for the November 13, 2003, regular Meeting was placed before the Board.Theresa Nesser made a motion to accept the agenda. Rhonda Jackson seconded the motion and it was unanimously accepted by .a voice vote. The question of accepting the minutes for the October 9, 2003, regular Meeting was placed before the Board. Rhonda Jackson made a motion to accept the minutes. Theresa Nesser seconded the motion and it was unanimously accepted by a voice vote: No member of the public wished to address the Library Board. None. There will be a celebration for the City's 25 th Anniversary on Monday, November 24 th at the City Hall Complex.The event will take place from 5:00 — 8:00 p.m.Pam reviewed the monthly report.We have been City of Apache Junction Library Board of Trustees Regular Meeting Page 2 6. Old Business: a.Migration to Horizon update and discussion on our new Horizon system for most of the month.Statistics are a little different from previous months due to the new system. Books, videos, in-house computer use and magazines exceeded 1 year ago.Audio materials and AV kits show a substantial decrease.We are working with Horizon and believe that this system counts some statistics a different way than the previous system.We are trying to get it to count the previous way.Patron visits continue to be high.We are adding materials back into our system and also withdrawing materials. Programs included 5 babytimes with 112 in attendance and 10 storytimes with 204 attendees. There were 5 sessions of the NAU Literacy Project with 206 in attendance and 3 Family Place Parent/Child Workshops with 48 in attendance.One RIF visit to Headstart took place with 20 attendees and 4 presentations of the Battle of the Books were held with 186 in attendance.There were 2 RIF distributions with 53 attendees and 1 GAIN night (community outreach) with 490 attendees.There was 1 TAB meeting with 12 attendees and 1 Teen book discussion with 11 in attendance. One session of the Teen Chat Café was held with 48 attendees.Adult events included the "Here and There Book Club" event with 5 attendees and a "Dying for a Mystery Book Club" with 14 in attendance.There were 4 sessions of the Writers Club with 29 attendees, 6 computer classes with 42 in attendance and 6 one-on-one PIT stops.The Quarterly Reference Survey was conducted the week of October 20-25, 2003.There were 914 requests received with 840 requests completed the same day. We have gone live,on Horizon. There are still some :bugs to work oilt:Spencer is working with Tri4i. Pelletier and Karen Rauls to address these issue's. 'Both Trish City of Apache Junction Library Board of Trustees Regular Meeting Page 3 7.New Business: a.Meeting library staff member. b.Planning for Results discussion, selection of the Library Boards' representative to the Planning for Results Committee, recommendations for names of other Committee members, and approval of the Committee's meeting dates and times. and Karen just got back from the Customers of Dynix conference.There they were able to gain new information in helping them solve challenges with the changes in the way the system works. Trish Pelletier — Trish is Head of Technical Services.Trish oversees the ordering of materials and cataloging of materials.She also supervises the Head of Circulation.She assists at the Youth Services, Reference and Circulation desk weekly.She is very excited about the new Horizon system. Trish arrived here about the same time the building was opened.She has been here for 17 years. Steven Flynn asked Trish if she was familiar with the USA PATRIOT Act and Trish responded that she was.She told that she had attended a session at the CODI Conference with Judith Krug of the American Library Association who spoke on the topic of intellectual freedom and included information on the USA PATRIOT Act. Pam has met with facilitator, Wendy Skevington.Wendy recommends Thursday, January 15 th:and Thursday; February 5th from 10-3 p.m. and Thursday, March 4th from 10 -12,-p.m. to meet the Planning Committee members..Lunch will also be provided. The following members have been selected to serve on the committee:Friends City of Apache Junction Library Board of Trustees Regular Meeting Page 4 'of the Library, ShirleyDewey, Teen Advisory Board, Adam Kalik and staff member, Stephanie'Greene.The March 4 th meeting is optional:It is an opportunity to review the draft and make any final comments on it.We are trying to get as many representatives of community stakeholders as possible.It has been recommended to try to get a person that wears more than one hat.For example a small business owner who also does homeschooling.We would like to get a diverse group made up of men and women. The committee will be visioning for the whole community.They will be identifying needs that they see in the community and they will be looking at how a library might address some of those needs.They will be selecting from a list of service responses (i.e. information literacy, current topics and titles, lifelong learning and consumer information).They will not be expected to write up any reports.They will be brainstorming and visioning.There will be no assignments to work on at the end of the day.We are just looking for individual input as to what areas we should approach and take the input back to the staff and Library Board.The staff and Pam will write up the actual goals and objectives based on those service responses and things the Committee members think our library should be focusing on for the next 3 to 5 years. The third meeting is to look at the draft that has been put together.A Motion was made by Theresa Nesser that Rhonda Jackson be the Board member to serve on the Planning for Results Committee. Motion was seconded by Beverly Kimball -Wright. All members present were in favor.Motion was made by Rhonda Jackson to accept the dates and times for the Planning for Results Committee.Motion was seconded by Theresa Nesser and all members present were in favor. City of Apache Junction Library Board of Trustees Regular Meeting Page 5 c.Presentation and discussion on the Library Services and Technology Act Grant the Library has received to offer three new computer classes to adults. d.Discussion on a Community Development Block Grant opportunity for a Library rehab project. :16 The Library applied for a LSTA grant entitled EMPOWER (Electronically Managed Portable Online Web Education and Review).It is designed to increase the computer literacy of adults.We will be doing this by having a consultant create 3 lessons for us on using the library's catalog, accessing the library's databases, and searching the internet beyond the basic class that we have offered the last 3 years. The idea is to create a wireless network that will allow us to set up 20 laptop computers in our program room.Our consultant will present classes.There will be a pretest that each member of the class will take.They will have the class and then there will be a post test.In addition to that, once these things are in place, we will have a second person who is a webmaster come in and take the powerpoint presentation used by the instructor and turn it into something available over the web on those same 3 topics.The entire amount of the grant awarded to us was $38,900.00.We think that we are going to end up with a project when we are finished that will be a model for other libraries. We hope to offer these classes sometime towards the first of next year. At the last Library Board meeting we discussed the possibility of pursuing a Community Development Block Grant opportunity.The Health and Human Services commission met to review the projects that had been brought to their attention through meetings with Leadership team members from the City and a public meeting.The City Manager City of Apache Junction Library Board of Trustees Regular Meeting Page 6 .brought Up the idea bf using a special grant like this to help us do the rehab for the Library, the Senior Center, and the Lobby parts of the library that need to have renovation.They invited all of the top projects named and identified at their meetings to come and do a presentation. It sounds like they are still looking favorably at this project.Pam passed around a printout of her powerpoint presentation that shows some of the things that could be purchased if we receive this grant. On December 2, Pam has been asked to come to the Council meeting where they will talk about these projects again. The Health and Human Services Commission will be making a recommendation to the Council at that time.We are hoping that we will be recommended.The way the process works is that the Council will identify a project(s) to go forward and then sometime around May or June, they actually submit the application to the State.The State has a lottery process in which they go from the I s' up thru the point where they are out of money. They look at each project and if the project meets their guidelines it is funded.When they run out of money, they stop funding.Pam Loui stated that since our City is more than 50% low- mod,a project like a library is going to do something for the whole community. She believed what the Board wanted to see happen was building more space as well, but we are trying to identify how we can expend and have operational a part of the overall project.We want to break out a portion that we can do for this amount of money.She then went through the powerpoint handouts. Some things that may be included for the grant are carpet replacement, 3 security gates and self checkout equipment.She then encouraged Board members to attend the December 2 Council meeting. City of Apache Junction Library Board of Trustees Regular Meeting Page 7 Steven Flynn then stated,"With the self checkout,Home Depot already does this and so does Fry's and some people really enjoy it, and others, they like the face to face.People have been buying food over 5000 years face to face.There's a school district in Ohio and there are others that now require digital thumb scanning.To me that's creepy.And when I talk to people about that they agree.I've never heard of someone who says I want to get my thumb scanned. That makes me feel all warm and fuzzy.I just hope I never see that here." Pam Loui replied,"What they do is scan your barcode and then scan your book and it's true, some people won't ever enjoy this. But, as you look at our statistics and how they're growing every year, it's either add a lot of additional staff to accommodate this or figure out a way for people who are comfortable checking out their own groceries or checking out their own books or whatever to use that technology.I agree with you.I personally like to hand it to somebody and let them scan my groceries." Steven Flynn added, "Also, I would hate to see someone lose their job over this.Pam Loui responded,"No one would lose their job.We are so in need of additional staff that that is not an issue.We need so much additional staff and that cost keeps on mounting and mounting that if we can get some technology in there and take some of the load off the existing staff, so they don't quit because they are too overwhelmed, that it will be a benefit for everybody.There will be a learning curve on it too.There will be a time that staff will be showing people how to use it.Just about every library out there has this.Go to Mesa, go to Chandler they all are using it."Virginia Foat stated, "Well, it's not an either or."Pam Loui replied,"They may choose which they wish to do.If they are comfortable going to the person, then they still have that opportunity. Some people just don't like waiting in lines City of Apache Junction Library Board of Trustees Regular Meeting Page 8 and if they can do it themselves, they would much rather do it."Virginia Foat replied, "It's just like gas stations, you can stay in the car or you can go in or go out and so forth and so on." Theressa Nesser added, "You learn to do that from those long lines and you learn to do a lot of that when there are long lines.I find myself going to the regular grocery line except this time a year when there's a lot of winter visitors here and the lines backed up. I'll go down there and scan it myself, stick my dollar in and try to follow the instructions and not screw it up." Steven Flynn responded "I'm also concerned about the picking up catches. When you're dealing with the federal government, the devil's in the details times at least 10.At least in public education, I can't speak for public libraries but in public education.Is that thing on?I hate the feds ok, so... and I gladly say that. It's just they cause so much trouble for what little money that's ours anyway.So, I just hope you'll advise me of any catches you think might be present." Rhonda Jackson said,"It's really like your regular checkout.As soon as your stuff is checked back in, the record of that disappears so it's not going to change the way that the library operates.It's not going to allow anybody to come in and get your record because your record is disappearing as your books are checked in. It's basically the same system except that the only thing that's really changing is that you're doing it yourself"Steven Flynn added,"Right, it's not just the technology, it's how many...in education we keep track of race.To me that's racist.That's just an example. There's so many catches and again here, I don't know, because I've never worked in a library, never ran a library, so I can only speak about education and research I've done in other areas." City of Apache Junction Library Board of Trustees Regular Meeting.,• Page .9 „.,_ Determine Whether or not a •special meeting will be _needed in December. 8.Request for future agenda items: 9. Adjournment: PresA ent Secretary, /Jhig4 Pam mentioned that at the last meeting it was decided not to hold the December meeting at the regular time due to the Arizona State Library Association conference.The decision was left for this meeting to determine whether or not a meeting would be held in December on another date or whether the December meeting would be skipped.A motion was made by Rhonda Jackson to hold the regularLibrary meeting on December 4th at 6:00 p.m. instead of December 11 th due to the meeting conflict.Motion was seconded by Theresa Nesser.All members present were in favor. Old Business. Selection of committee members for the Planning for Results committee. CDBG Grant update New Business. Meeting adjourned at 7:31 p.m.