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HomeMy WebLinkAbout2003-12-04 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular. Meeting December 4, 2003 A regular meeting of The Board of Trustees of Apache Junction Public Library was held December 4, 2003, at 6:04 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Virginia Foat Beverly Kimball -Wright Rhonda Jackson Michael Klatt Theresa Nesser Joyce Payne Stephen Flynn Staff: Pamela Loui, Library Director I.Acceptance of Agenda: 2.Acceptance of minutes for November 13, 2003 regular Meeting: 3.Call to the Public: Absent The question of accepting the agenda for the December 4, 2003, regular Meeting was placed before the Board.Theresa Nesser made a motion to accept the agenda.Joyce Payne seconded the motion and it was unanimously accepted by a voice vote. The question of accepting the minutes for the November 13, 2003, regular Meeting was placed before the Board. Theresa Nesser made a motion to accept the minutes. Beverly Kimball -Wright seconded the motion and it was unanimously accepted by a voice vote. None. 4.Correspondence and Communications:None. 5.Libratian's.Report:.Increases continue in most categories.Video materials use has almost doubled from one year ago.In-house computer use continues City of Apache Junction Library Board of Trustees Regular Meeting _ Page 2 6. Old Business: a.Selection of committee members for the Planning for Results Committee. to rise from the previous year.Patron visits increase as we continue to add both adult and juvenile patrons. Programs continue with 3 babytimes and 57 in attendance. There were 4 storytimes with 70 attendees and one Biscuit storytime with 93 in attendance.Biscuit is a dog character extremely popular with the younger children.There were 4 sessions of Family Place with 69 attendees and 9 RIF book distributions with 343 attendees.There were 3 NAU Literacy project distributions with 96 in attendance.There was a Four Peaks Battle of the Books with 81 in attendance and a Battle of the Books final with 110 attendees.There was one session of the Teen Chat Café with 25 in attendance and one Tab Meeting with 15 in attendance. Adult events included the Dying for a Mystery Book Club with 10 attendees and a Here and There Book Club with 9 in attendance.There were 2 sessions of the Writers Club with 10 attendees. There were 5 computer classes with 39 in attendance and 5 one-on-one PIT stops. Committee members have been recommended by Library Board members and staff.Names are listed as follows: 1.Anne Marie Surra 2.Laura Dean -Lytle 3.Kristofer Sippel 4.Ed Braunger 5.Cliff Axt 6.Dave Waldron 7.Tom Smith 8.Debbie Skinner 9.Adam Kalik 10. Susie Hernandez 11. Bob Cutler 12. Dr. Larry Cline 13. Shirley Dewey City of Apache Junction Library Board of Trustees Regular Meeting Page 3 6.b.CDBG Grant update. 7.New Business: a.Meeting library staff member. 14. Stephanie Greene 15. Rhonda Jackson Motion was made by Theresa Nesser to accept the names as read by Pamela Loui for the Planning for Results Committee. Rhonda Jackson seconded the motion.All members present were in favor. The City Council was briefed by Roger Hacker and 2 members of the Health and Human Services Commission concerning recommendations and selections for grant applications for CDBG.One -of those recommendations was for the Library renovation.It is now up to the City Council. to decide how they would like to proceed. On January 20 the Council will decide which one they would like to accept. There will be a public hearing if anyone would like to voice their opinion to the Council on what they would like to see get funded. Amy Fitch — Technical Services Clerk. Amy is responsible for opening up new books and A/V materials.Amy checks the condition of the items to make sure that they are received in an acceptable condition. Once items are received, Amy changes the status in the computer from "on order" to "newly acquired."This helps the staff and patrons to know when we have new items in the building.Amy helps maintain the paperback collection with Stephanie Greene. She requests replacements for books in poor condition, requests purchases of new paperbacks, withdraws items with low circulation statistics and catalogs the purchase of new paperbacks and used paperbacks that are donated.Amy also works at the circulation desk for a minimum of 8 hours each week Amy is responsible for checking donated items againt the library's copy and switching it out if the City of Apache Junction Library Board of Trustees Regular Meeting Page 4 quality of the donated item is better than the library copy.Amy also puts together lists of new VHS and DVD's that are received each month.Copies of this list are posted around the library and on the website. 8.Request for future agenda items:Old Business. New Business. Meet Library Staff Member. Teen Advisory Board Report. AZLA Conference update. Discussion on recommendation to Council to declare Christmas eve a paid holiday. December Amnesty update. Set special meeting date and time in January for Planning for Results update. 9. Adjournment:Meeting adjourned at 6:44 p.m.