Loading...
HomeMy WebLinkAbout2004-03-11 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting March 11, 2004 A regular meeting of The Board of Trustees of Apache Junction Public Library was held March 11, 2004 at 6:00 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call _Present Absent Virginia.Foat Beverly Kimball -Wright . Stephen Flynn Michael Klatt Joyce Payne Theresa Nesser Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of minutes for February 12; 2004 regular Meeting: 3.Call to the Public: Rhonda Jackson The question of accepting the agenda for the March 11, 2004, regular Meeting was placed before the Board.Joyce Payne made a motion to accept the agenda.Theresa Nesser seconded the motion and it was unanimously accepted by a voice vote. The question of accepting the minutes for the February 12, 2004, regular Meeting was placed before the Board. Beverly Kimball- Wright made a motion to accept the minutes. Joyce Payne seconded the motion and it was unanimously accepted by a voice vote. None. 4.Correspondence and Communications:None. 5.Librarian's Report:Increases continue as book circulations exceed that of one year ago.We continue to see an increase in video materials and in- house computer use.In-house computer use is now done.u'sing,Cybraryn software. City of Apache Junction Library Board of Trustees Regular Meeting Page 2 6.Old Business: a.Planning for Results Committee update and vote on library goals and objectives for the 3-5 year plan. Patrons can come in and use their card number without having to sign in at the computer lab desk.This has provided more freedom to the desk staff to assist patrons in the computer lab.Magazine use has increased as more titles circulate.Patron visits have increased greatly from one year ago and new patron cards have doubled from one year ago.We continue to add new materials.Programs included the following: Eight storytimes with 250 in attendance and four babytimes with 36 in attendance. There was a school visit to the Superstition Mountain Elementary School for the "I Love To Read Week" with 102 attending.There were three Parent/Child Workshops with 36 in attendance and four RIF distributions with 377 attendees.There was one TAB meeting with 14 in attendance and one Teen Book Discussion with 13 attendees.Adult Programs included the "Here and There" Book Club with se/en attendees and the "Dying for a Mystery" Book Club had 10 attendees.There were 21 participants in the Lost Dutchman's Day Parade.and four sessions of the Writers Club with 34 attendees.Computer classes totaled 16 with 215 in attendance.There were nine one-on- one PIT stops. Director, Pam Loui provided a draft Of the Apache Junction Public Library Three Year Plan. This draft was presented to the Planning Committee on March 4.The Plan specifically addressed the three service response areas of General Information, Current Topics and Titles and Lifelong. Learning. Current Topics and Titles will deal mostly with collections and Lifelong Learning centers mostly on preschoolers for literacy reading readiness and on the 60 and over population for computer classes and City of Apache Junction Library Board of Trustees Regular Meeting Page 3 7. New Business: a.Meet library staff member: b.Discussion and vote on Budget proposal for 2004/05 fiscal year. training. The Planning Committee forwarded the draft to the,Board for approval.Motion was rria,de by Theresa Nesser that the Apache JunctiOn Public Library Three -Year Plan be put in its final form and presented tO the City Council. Michael Klatt seconded the motion and it was unanimously accepted by roll call vote. Cans O'Malley — Cans is a Library Clerk II. He handles check -in and check-out of materials and helps patrons in finding materials.Cans also helps in planning display boards and assisting in interlibrary loans, book mending and repair and closing of the library.Canis has been with the library for four years and started as a Library Page, shelving books.Cans is a full-time student at CAC and enjoys interacting with the patrons of the Library. Pam presented the Library Board with a copy of the proposed budget.Three staff positions have been requested: One - part- time Library Processing Assistant, one - part-time Library Clerk I and one full-time Secretary.Increases are requested in the following categories:Office Supplies, Small Tools and Equipment, Educational Supplies, Library Books, Minor Capital Equipment, Audio -Visual Material, Other Operating Supplies, Personnel Services, Other Communications, Business Conferences, Training, Printing and Binding, Paper, Library Subscriptions, and Special Contractual Services.Requests decreased in Software Maintenance and Other Services. Motion was made by Joyce Payne to accept the budget proposal for 2004-05 and have Pam present it to the budget committee and Council.Motion was seconded by Theresa City of Apache Junction Library Board of Trustees Regular Meeting Page 4 c.Public Library Association Conference report. 8.Request for future agenda items: Nesser.A roll call vote showed five members in favor and one member opposed. Pam attended the Public Library Association Conference.Sessions included topics about planning for fundraising, decision making in the library, team -building, staff development, new technologies like RF1D that uses radio frequency identification tags, 24/7 reference, using websites more creatively, and how to make the circulation desk more ergonomically correct. Old Business. Budget update. New Business. Meet Library staff member. Description of documents new patrons get when they receiye a new library card. Discussion on time limits of using computers. Utilizing the kitchen after expansion to offer coffee/donuts to patrons. Staff to wear vest or identifying apparel for patrons. RFID information. 9. Adjournment:Meeting adjourned at 7:44 p.m.