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HomeMy WebLinkAbout2004-08-12 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting August 12, 2004 A regular meeting of The Board of Trustees of Apache Junction Public Library was held August 12, 2004 at 6:00 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call •Present Absent Stephen Flynn Rhonda Jackson Michael Klatt Beverly Kimball -Wright Theresa Nesser Joyce Payne Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of minutes for May 13, 2004 regular Meeting: 3.Acceptance of minutes for June 10, 2004 regular Meeting: Virginia Foat The question of accepting the agenda for the August 12, 2004, regular Meeting was placed before the Board.Beverly Kimball Wright made a motion to accept the agenda. Theresa Nesser seconded the motion. All members present were in favor. The question of accepting the minutes for the May 13, 2004, regular Meeting was placed before the Board. Joyce Payne made a motion to accept the minutes.Stephen Flynn seconded the motion. All members present were in favor. The question of accepting the minutes for the June 10, 2004, regular Meeting was placed before the Board.Theresa Nesser made a motion to accept the minutes. Michael Klatt seconded the motion.All members present were in favor. City of Apache Junction Library Board of Trustees Regular Meeting Page 2 4.Acceptance of minutes for June 29, 2004 special Meeting: 5.Call to the Public: 6.Correspondence and Communications: 7.Librarian's Report: 8.Old Business: a.Budget update for 2004/05. 9.New Business: a.Meet library staff member. The question of accepting the minutes for the June 29, 2004, special Meeting was placed before the Board.Theresa Nesser made a motion to accept the minutes.Joyce Payne seconded the motion.All members present were in favor. None. None. Pam will be attending a special session on August 30 th to present the current Library Plan to other libraries interested in putting together their own plan.Pam reviewed statistics for May, June and July.Nearly all of the circulation statistics categories showed increases over the same month in the previous year. Pam handed out the Council adopted Library budget information for the 2004/05 fiscal year.The Council approved the addition of a part-time processing assistant to begin in October. Margaret Meza — Margaret is a Library Assistant and has been with the Library about 3 years.Margaret previously worked for the Library in Superior for 6 years. Margaret works in the Youth Services Department.Her duties include: planning and participating in children programs, Start Smart and Community Resources and Family Place.Margaret handles the Spanish collection and also helps translate for Spanish speaking patrons. City of Apache Junction Library Board of Trustees • Regular Meeting Page 3 b.Update on the annual reference count for the 2003/04 Library Board Annual Report.Reference inquiries as discussed in the June--th1 9 Special Meeting were incorrectly reported.The corrected figure of 58,695 inquiries was included in the bound copies of the Library Board Annual Report that were distributed to City Council prior to their July 5, 2004 meeting. c.Update oi.the April 2004 monthly report to include the quarterly reference count.The quarterly reference count for April was inadvertently omitted from the April 2004 monthly report. A revised copy of the April monthly report was provided to show the count. d.Update from Youth Services Department on Library Summer programs. e.Election of Officers. Margaret reported on the summer programs for the Youth Services department.Total registrations were 2,080 compared to last year's registrations of 1,867.This is an increase of 213. The number of participants who completed the program was 768. Summer presentations included magician Scooter Scott, Diamondbacks organist Bobby Freeman and pitcher Mike Koplove. Additional programs included the American Girls Tea, and "Dive into Dinosaurs" which included beautiful paintings of a variety of dinosaurs and a paper mache dinosaur created by Friends of the Library Volunteer, Marcy Belzner. Beverly Kimball Wright nominated Rhonda Jackson for President.A second was made by Michael Klatt.Rhonda Jackson accepted the nomination.A vote was taken and passed unanimously. Theresa Nesser nominated Michael Klatt for Vice -President. The second came from Stephen Flynn. Michael Klatt accepted the nomination.A vote was taken and passed unanimously. Joyce Payne nominated Theresa Nesser for City of Apache Junction Library Board of Trustees Regular Meeting Page 4 f.Resignation of Library Board member Stephen Flynn to be effective August 30, 2004 - 10.Request foi-fuitire,agenda.ftems: 9. Adjournment: position of Secretary with a second from •Michael Klatt.Theresa accepted the nomination.A vote was taken and passed unanimously. Acting President, Rhonda Jackson, read a letter of resignation from Board member, Stephen Flynn.The Library Board acknowledged his resignation effective August 30, 2004. Old Business. Update on presentation to other Libraries interested in doing a Library Plan. New Business. Meet Library staff member. Empower Grant update. Discussion of 1 hour time limitation on computers. Meeting adjourned at 6:35 p.m.