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HomeMy WebLinkAbout2004-09.09 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting September 9, 2004 A regular meeting of The Board of Trustees of Apache Junction Public Library was held September 9, 2004 at 6:08 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Rhonda Jackson Michael Klatt Theresa Nesser Joyce Payne Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of minutes for August 12, 2004 regular Meeting: 3.Call to the Public: Absent Virginia Foat Beverly Kimball -Wright The question of accepting the agenda for the September 9, 2004, regular Meeting was placed before the Board.Joyce Payne made a motion to accept the agenda.Michael Klatt seconded the motion. All members present were in favor. The question of accepting the minutes for the August 12, 2004, regular Meeting was placed before the Board. Theresa Nesser made a motion to accept the minutes.Joyce Payne seconded the motion. All members present were in favor. None. 4.Correspondence and Communications:None. 5.Librarian's Report:Pam reviewed statistics for August. Nearly all of the circulation statistics categories showed increases over the same month in the previous year.Pam also reminded the Board that September is Library Card Sign- up month.If you use your library card to City of Apache Junction Library Board of Trustees Regular Meeting Page 2 6.Old Business: a.Update on presentation to other Libraries interested in doing a Library Plan. 7.New Business: a.Meet library staff member. b.Empower Grant update. c.Discussion of 1 hour time limitation on computers. check out materials you can be entered into a drawing for various prizes. Pam attended a Planning for Results workshop.Presentations, including one on our current Library Plan, were made for other libraries interested in doing plans of their own.' Linda Konopitsy is-a Reference Librarian. Twenty hours of her week are ,spent at the reference desk helping people find what they are looking for.Linda assists with Interlibrary loan and takes specific questions from patrons over the phone.She refers patrons to other institutions for requested information that cannot be provided by the Library and handles obituary searches, prepares bibliographies, and assists with book displays and decorating. Linda also works on keeping the website up to date by checking on links and addresses to make sure they are current or by adding new sites. A final report was submitted at the end of August.This grant was used to add a wireless computer lab and new classes for patrons.Online tutorials were also created. Theresa Nesser suggested that as long as there are other computers available for use in the library then we should be able to extend time to patrons without a one hour time limitation. Pam responded that there are some wordprocessing computers that have a 3 hour time limit.In addition, we have found a new feature called auto -snooze time that has been added to the software. The CybraryN software used to regulate the time limits can now check to see if there are City of Apache Junction Library Board of Trustees Regular Meeting Page 3 d.Discussion on library Facilities remodel and expansion planning. e.Discussion and possible Vote on State Grants -In -Aid Construction planning grant application. f.Reminder of Library Board vacancy. 8.Request for future agenda items: other available computers and will automatically extend time. Theresa suggested that we post signs showing where word processing work stations are located. Pam will provide an update on this at the next Library Board meeting. The City Council has approved the hire of a Project Manager and it will soon be time to choose an architect to work on the expansion planning. The State Library has received some State Grants -in -Aid money they have earmarked for some construction projects in the State of Arizona.The amount is small and could possibly be used for a Planning Grant (i.e. architect and project management fees etc.) They have asked for letters of intent if interested.. Pam has submitted a letter of intent.The letter will be reviewed and if it is accepted we will be invitedto-submit a proposal.If we are asked to sUbmit a proposal the turn around time will be short. Pam asked for.Board approval to submit a proposal should the State Library recommend our going forward with a grant request.A motion was made by Theresa Nesser to approve the idea of submitting a grant application for a Planning grant and directing the President of the Board to sign a letter of support if needed.The motion was seconded by Joyce Payne.All members present were in favor. Just a reminder that we currently have a vacancy for a Library Board member. Old Business. Update on 1 hour time limitation on computers. City of Apache Junction Library Board of Trustees Regular Meeting Page 4 9. Adjournment: New Business. Meet Library staff member. Meeting adjourned at 7:05 p.m.