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HomeMy WebLinkAbout2004-10-14 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting October 14, 2004 A regulafrneeting of The Board of Trustees of Apache Junction Public Library was held October 14, 2004 at 6:05 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Rhonda Jackson Theresa Nesser Joyce Payne Beverly Kimball -Wright Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of minutes for September 9, 2004 regular Meeting: 3.Call to the Public: Virginia Foat Michael Klatt The question of accepting the agenda for the October 14, 2004, regular Meeting was placed before the Board.Theresa Nesser made a motion to accept the agenda.Joyce Payne seconded the motion. All members present were in favor. The question of accepting the minutes for the September 9, 2004, regular Meeting was placed before the Board. Theresa Nesser made a motion to accept the minutes. Beverly Kimball -Wright seconded the motion. All members present were in favor. None. 4.Correspondence and Communications:None. 5.Librarian's Report:Pam reviewed statistics for September. While book circulation fell slightly below last September's figures, all of the circulation statistics categories for other materials showed increases over the same month in the previous year.Winners of the September Library Card Sign-up month City of Apache Junction Library Board of Trustees Regular Meeting Page 2 6.Old Business: a.Update on time limitation on computers. 7.New Business: a.Meet library staff member. b.Discussion and vote to change the regularly scheduled November meeting date due to the conflict with a holiday on the same date. received their prizes at Wal-Mart.Teen Advisory Board members and their friends were on hand at the September Council meeting to support expansion of the Library's Teen Compound. We have tested the auto -snooze feature added to the software.This feature will check to see if other computers are available and will automatically extend time to a user. The feature is working well.In addition, signage has been created so patrons can recognize where the word processing machines are in the library. Karen Rauls is the Circulation Supervisor. Karen has been with the library for 7 years and has been Circulation Supervisor for 5 years.Karen handles conflict resolution with staff and patrons.She handles interviewing, hiring, and training of circulation positions.Karen handles - scheduling for her department and assists with interviewing volunteer candidates and preparing volunteer recognition events. Karen covers the reference desk 2 hours per week and also fills in at the youth desk. Karen works with the collection agency and has trained staff on handling collection information.Karen's favorite job is working with the patrons at the front desk. The regularly scheduled Board meeting for November falls on Veterans Day.Pam has requested that the Board discuss changing the date of the regular meeting to November4th.Theresa Nesser made a motion to City of Apache Junction Library Board of Trustees Regular Meeting Page 3 c.Report on the architect selection process for the library expansion. 8.Request for future agenda items: 9. Adjournment: change the date of the regular meeting to November 4th.Beverly Kimball -Wright seconded the motion.All members present were in favor. We are in the process of selecting an architect.Panel representatives include: Rhonda Jackson, Dennis Dixon, Bryant Powell, Spencer Paden and Pam Loui.The Project Management Team will work as Technical Advisors.The next meeting will be held on October l9 th.Once the architect is selected arid we have Council approval, discussions'onLibrary expansion will take place with the Library Board and other inierested 'parties.. Old Busineis-. Update ori'debt-collecti:On. Update on library expansion. New Business. Meet Library staff member. Friends of the Library update. Meeting adjourned at 6:35 p.m.