HomeMy WebLinkAbout2004-11-04 Library MinutesCITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
1177 N. Idaho Road
Regular Meeting
November 4, 2004
A regular meeting of The Board of Trustees of Apache Junction Public
Library was held November 4, 2004 at 6:02 p.m. at the Apache Junction Library
pursuant to notice as prescribed by law.
Roll Call
Present
Rhonda Jackson
Virginia Fo at
Beverly Kimball -Wright
Michael Klatt
Theresa Nesser
Joyce Payne
Staff: Pamela Loui, Library Director
1. Acceptance of Agenda:
2. Acceptance of minutes for
October 14, 2004 regular Meeting:
3. Call to the Public:
4. Correspondence and
Communications:
Absent
The question of accepting the agenda
for the November 4, 2004, regular
Meeting was placed before the Board.
Joyce Payne made a motion to accept
the agenda.Virginia Foat seconded the
motion. All members present were in
favor.
The question of accepting the minutes
for the October 14, 2004, regular
Meeting was placed before the Board
and was accepted by general consent.
None.
Rhonda Jackson notified the Board that
Beverly Kimball Wright has tendered her
resignation effective at the end of the
meeting. She will be moving out of the
city limits.
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 2
5. Librarian's Report:
6. Old Business:
a.Update on debt collection.
b. Update on library expansion.
7. New Business:
Pam reviewed statistics for October.
Nearly all circulation statistics categories
showed increases over the same month
in the previous year. We recently
changed our story times from
Wednesday to Thursday mornings and
have seen the attendance pick up as a
result.
We have sent two or three sets of
delinquent accounts to Unique
Management.Unique Management
handles only library accounts.We have
not received anything back as yet.
Unique Management will start the
process by sending a letter first.If itis
not responded to within a certain time it
will be followed up with other letters.
Any patron owing $25 or more will be
sent to collections.
Three architectural firms were
interviewed for the final selection.
Committee members met and everyone
agreed on the top firm. The Project
Manager is in contract negotiations with
the selected firm.At the first work
session in December the firm will be
asked to present to the Council.Pam
encourages the Board to attend the
Council session when the time comes.
a. Meeting library staff in ember.Sancie Lee -Brown is the Library
Secretary working for over 3 years with
Pam Loui and Spencer Paden.Her.
duties include:Library Board meeting
preparation, statistical reports,
compilation of all volunteer hours,
preparation of timesheets for payroll,
ordering for all supplies, tracking
expenditures on a spreadsheet,
handling petty cash, filing, typing
correspondence, preparing weekly
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 3
agendas and meeting notes for both the
staff and technical team, and making
travel arrangements for conferences. In
addition, Sancie often creates and
designs brochures, report covers and
maintains and updates various pages of
the library web site. She is involved in
the writing, preparation and reporting of
grants.Sancie provides updates to the
Library Policies, Procedures and
Emergency Procedures. She assists in
the setup and take down of computer
workstations for wireless classes and
prepares work schedules for computer
technical staff.Sancie assists with
budget reporting, handles records
retention, tracks Project SOAR and
"Way to Go" incentives, and works with
Element K, an online computer training
vendor, to setup new student accounts
and shows new users how to access the
training.Sancie is the New Hire
Coordinator for the Library and provides
orientation for all new employees.She
is also highly involved as a Committee
Member for the Travel Reduction
Program and for the Library's
Decorating Committee.
8. Request for future agenda items:Old Business.
Debt collection.
New Business.
Meet Library staff member.
Teen Advisory Board update.
9. Adjournment:Meeting adjourned at 6:35 p.m.