Loading...
HomeMy WebLinkAbout2005-04-14 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting April 14, 2005 A regular meeting of The Board of Trustees of Apache Junction Public Library was held April 14, 2005 at 6:02 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Rhonda Jackson Theresa Nesser Joyce Payne Everett Deidiker Lori D'Arnico Valerie Powell Absent Michael. Klatt Staff: Pamela Loui, Library Director, Spencer Paden, Library Manager and Sancie Lee- Brown, Administrative Assistant.Presenters: Jim Richard, Kelly Bauer of Richard & Bauer Architecture and Project Manager, Ray DelZotto of Pinnacle One. 1. Acceptance of Agenda: 2. Acceptance of minutes for • March 10, 2005 regular Meeting: 3. Call to the Public: 4. Correspondence and Communications: The question of accepting the agenda for the April 14, 2005, regular Meeting was placed before the Board and was accepted by general consent. The question of accepting the minutes for the March 10, 2005, regular Meeting was placed before the Board. Joyce Payne made a motion to accept the minutes.Valerie Powell seconded the motion. All members present were in favor. None. None. City of Apache Junction Library Board of Trustees Regular Meeting Page 2 5. Librarian's Report: a.Presentation by and discussion with Richard and Bauer Architects and Pinnacle One Project Manager on Plans for the future of the Library.Pam Loui introduced-Jim Rithard and Kelly Bauer of Richard & Bauer.Architedture and Project Manager Ray DelZOttp of Pinnacle One.Mr.'Richard and•Ms:l3auer then made a presentation to the'Libraty Bdafd that ' described the expansion process,and ideas.It included' the ficis gathered on the structure of the existing building, defining the library's needs, site analysis and site options, space needs and expansion options. A question and answer period followed concerning some of the concepts identified. Valerie Powell asked about teen area trends. Mr. Richard answered they are in areas more sympathetic to an active environment, separate from children and adults, where they can chat, have music, and play video games. Ms. Powell asked about the,drive-thru concept if you•could .call ahead, order books, and drive up and pick them up? Mr. Richard said, "Yes." Valerie Powell asked if "floaters" are like at Wal-Mart where the clerks are walking around and offering assistance? Mr. Richard responded with a "Yes" and Ms. Bauer responded that they would encourage staff to have a PDA.Reference information would be wireless and easily accessed while walking about. Everett Deidiker asked if they saw the coffee shop as a concept as the answer to Starbucks?Where you bring your laptop City of Apache Junction Library Board of Trustees Regular Meeting Page 3 and get a book to read? And, do you see any place in the building being WIFI? The response from Richard and Bauer was "Absolutely.Inside or outside." Mr. Deidiker asked if looking at the larger option and looking at other communities with libraries, what is the population that this option would facilitate? Mr. Richard responded that they calculated the existing service population which includes 45,000 currently and 35,000 winter visitors.They calculated the number of people actually using library services and that was adjusted up based on time from the last census growth rates plus another 20% to project a 10 year out picture. Mr. Deidiker then asked if in 10 years at the population we are at, do other communities expand libraries or do they build new sites in another place? Mr. Richard answered that the target is we would limit the overall size of facilities on this site to 40,000 sq. ft. maximum.All other facilities for the library system would be developed as branches. Joyce Payne asked what would be left out in the difference between 30,000 sq. ft. and 40,000 sq. ft. proposed in the two options. Richard and Bauer answered that is not described completely.Smaller collection area, less meeting room space, a little less people space. Valerie Powell:theri stated that with both of these options you Are incorporating the lobby area out _there Obviously it's pretty tall.Wh'at'.the.height of that?Will it incorporate the sameheight.so you keep the glass views?, c City of Apache Junction Library Board of Trustees Regular Meeting Page 4 Mr. Richard stated that this is not yet decided — the inclination is yes, we want height, volume and views. Theresa Nesser asked if there was any thought of building two stories? Mr. Richard pointed out the staffing problem with that. Valerie Powell followed by asking that given the height like Theresa.said, is it possible to take that ;new addition and incorporate a:balcony aiea in at a later time of is that not feasible?, Mr. Richard reiponded that he would not recommend that kind of construction inside an operating facility.It would be more cost effective to build more space adjacent to it. Elevated structure is 50% more in terms of the cost.Pouring concrete on the ground is very simple, but in an elevated structure, that concrete has to be held up. Mr. Deidiker asked if option A could be turned into B if budgetary requirements mean that we can only go to A?How hard would it be to expand another 10,000 sq ft.? Mr. Richard answered that the project would be split into different phases. Rhonda Jackson asked if they were factoring in that a lot of teens come here to study and not socialize and in their area they need study places as well? Ms. Bauer said they would give them a group study room that would be more of a quiet area. Valerie Powell asked where would parking be in Option B and would there be more parking? City of Apache Junction Library Board of Trustees Regular Meeting Page 5 b.Review of monthly report and other items of interest. 6. Old Business: a.Update on Budget for 2005/2006. Mr. Richard responded that there would be more parking.There would be 200 spaces versus the 70 spaces currently available. Ms. Powell followed with "Where would the entrance be?" Mr. Richard offered ihafilie access Vould be off Idaho.:„....• Valerie Powell asked if4k OptiOn•;B; ãr . there 2 patib.areas?' Mr. Richard answered "Yes: Lori D'Amico asked if the courtyard would be in the small section where the drive up is, how would that work? Mr. Richard used the diagram to show the way the drive up would work. Lori D'Amico asked if it would not be feasible to continue that driveway to where the new portion of the building would be and have it circle around? Mr. Richard responsed that it has to do with where you want to put the Circulation workroom. Pam reviewed statistics for the monthly report.Statistics in most categories have increased over one year ago. There will not be many new requests for the 2005/2006 budget.Staff will be focusing on areas that need the most attention.No new staff will be added this year. City of Apache Junction Library Board of Trustees Regular Meeting Page 6 7. New Business: a. Setting of date and time in June for Special Board meeting to discuss and approve the Library Board Annual Report. 8. Request for future agenda items: 9. Adjou _rTent: "sident secretary Pam requested that the special Board meeting be set for Monday, June 27, 2005 at 6:00 p.m.Valerie Powell made a motion to hold the special Board meeting on Monday, June 27, 2005 at 6:00 p.m. Theresa Nesser seconded the motion.All members present were in favor. Old Business. Update on Budget for 2005-2006. New Business. Meet Library Staff member. Friends of the Library report. Meeting adjourned at 7:40 p.m. . „