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HomeMy WebLinkAbout2005-08-11 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting August 11, 2005 A regular meeting of The Board of Trustees of Apache Junction Public Library was held August 11, 2005 at 6:02 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Rhonda Jackson Theresa Nesser Joyce Payne Everett Deidiker Lori D'Amico Staff: Pamela Loui, Library Director 1. Acceptance of Agenda: 2. Acceptance of minutes for June 9, 2005 regular Meeting: 3.Acceptance of minutes for June 29, 2005 special Meeting: Absent ,Valerie Powell "Michael Klatt The question of accepting the agenda for the August 11, 2005, regular Meeting was placed before the Board. Joyce Payne made a motion to accept the agenda.Theresa Nesser seconded the motion.All members present were in favor. The question of accepting the minutes for the June 9, 2005, regular Meeting was placed before the Board. Theresa Nesser made a motion to accept the minutes. Lori D' Amico seconded the motion. All members present were in favor. The question of accepting the minutes for the June 29, 2005, special Meeting was placed before the Board.Theresa Nesser made a motion to accept the minutes.Lori D'Amico seconded the motion.All • members present were in favor. 4. Call to the Public:None. City of Apache Junction Library Board of Trustees Regular Meeting Page 2 • 5. Correspondence and • Communications: 6. Librarian's Report: 7. Old Business: a.Update on Budget for 2005/2006. b.Discussion on library building project. None. Pam informed the Board that two new selfcheck workstations are in the process of being set up. These stations have not been installed in their final locations yet, due to the Senior Center's delay in moving. Statistics were reviewed for the June and July monthly reports and showed that some categories have increased while some declined compared to a year ago.New books and videos have been added to the collection and children's program's did well with summertime events. The final budget was adopted on July 7, 2005.There were no additional budget changes made. Pam discussed the phone meeting that took - place between the architect Jim Richard, Assistant City Manager, Bryant Powell, Library Manager, Spencer Paden, and Project Manager, Ray DelZotto.A schedule " was provided for the design charrette which will have stakeholder meetings taking place on August 16 at 1000 a.m. and again on August 18 at 6:00 p.m.If Library Board members are interested in coming to the meeting on August 16th or 18th, we will need to know if three (3) or more will be in attendance so that a special meeting agenda can be prepared.After the design charrette is completed, the architects will make arrangements to provide the Library Board with a report. City of Apache Junction Library Board of Trustees Regular Meeting Page 3 8.New. Business: a.Meet Library Staff member b.Discussion on increasing the fee for library card holders outside our service area and possible vote on recommendation. c.Discussion on the Library's reciprocal borrowing partners and possible vote. Meet Whitney Dixon.Whitney is a Library Page and currently works 19 hours per week.Whitney is responsible for shelving of all materials in the library.She helps patrons find materials on the shelves and also assists in checking in and out at the Circulation desk.Whitney has been with the Library for almost one year. Pam offered the idea that the Board consider charging $40.00 annually for those not located in our service area, or in an area designated for reciprocal borrowing.The Maricopa County Library District charges $40.00 to any resident in Final County for borrowing privileges at any of its libraries. Our current charge is $10.00 for those out of the service area. A motion was made by Everett Deidiker to combine agenda items 8B and 8C for discussion purposes.The motion was seconded by Joyce Payne. The motion was passed by a vote of 3 to 2 in favor. Pam explained that there are some large communities developing on our borders that are not willing at this time to be reciprocal borrowing partners with Apache Junction Public Library.They are charging our residents for use of their libraries but we are not charging their residents to use our library.Currently 3,367 Mesa residents hold Apache Junction Library cards. In addition, 1,152 Queen Creek residents hold Apache Junction Library cards,Almost 5,000 people are using our facility and not paying anything for it.Reciprocal borrowing is when two or more libraries agree to allow City of Apache Junction Library Board of Trustees Regular Meeting Page 4 d.Discussion on e-mail reminder to patrons 24-48 hours in advance of due date on materials. e. individuals within each others service areas to borrow materials without a charge.The discussion of the Board showed that the Board wished to retain the provision of free library service to any individual who owned property or a business, attended school, or worked in Apache Junction. A motion was made by Theresa Nesser to increase the fee for library card holders outside our service area from $10.00 to $40.00 annually.Joyce Payne seconded the motion.All members present were in favor.A motion was made by Theresa Nesser to define the library's reciprocal borrowing area as Pinal County. Everett Deidiker seconded the motion.All members present were in favor. The software system we currently use will . only e-mail overdue notices and bills.We will continue researching and checking other options to see if this can be accomplished. Update from Youth Services Department on Library Sutnme'r - programs.Liz Burks discussed the summer programs. It was another great year.The two main programs offered were "Xtra, Xtra Read Your Way to the Ballpark," sponsored by the AZ Diamondbacks and AZ Republic. Registrations included 1,885 with a 5% increase over last year. The Teen program-wasentitled " Joust Read." There were 360 teens registered for this program with a 28% increase over last year.Together 2,245 youth were served.The total of youth that completed the summer reading program was 835.This was a 9 % increase over last year's completion rate.Programs were well attended this summer and included events such as the Singing Cowboy and a Juggler. There was also a wonderful castle building contest for the teens.It was a great success, with the Winner making a spectacular castle out of croutons. City of Apache Junction Library Board of Trustees Regular Meeting Page 5 f.Discussion on "Teen Nite Out" at the Library. g.Election of Officers. Liz brought the idea of redoing the "Teen Nite Out" to the Teen Advisory Board (TAB).The purpose of the original event was to promote the opening of the new teen area.It included a contest to name the new area.Word got around at the schools that the library was having a dance since there would be a DJ. This was not the case, and as a result we did get many more teens than we were prepared for.We still want to bring teens into the library that normally do not come.Suggestions by TAB members were to prepare a short promotional video that could be shown at the middle schools. Another idea was to have a band concert or a "battle of the bands."The idea would be that the teens would need to come when we are open to see what we have to offer.We do not have the space any more to have a DJ.The "teen nite out" event could not be replicated due to greater space limitations. Rhonda suggested to hold a dance at the MultiGen Center with the price of admission being proof of a tour of the library.Theresa added that teens could come to the library and get a card punched that would provide them free admission for an event at the MultiGen Center.She also suggested requiring teens to make a commitment by coming to the library, possibly checking out materials, etc.Parameters will be defined by the TAB members. Lori added that a "lock in" could be done at the MultiGen Center also. Joyce suggested the possibility of doing scavenger hunts for materials in the library.Ideas will be shared with TAB. Rhonda Jackson nominated Joyce Payne for President.Joyce declined the office.Joyce Payne nominated Lori D'Amico for President.A second was made by Theresa Nesser.Lori D'Amico accepted the nomination. A vote was taken and passed unanimously.Rhonda Jackson nominated City of Apache Junction Library Board of Trustees Regular Meeting Page 6 9. Request for future agenda items: Theresa Nesser for Vice -President.A • second was made by Joyce Payne. Theresa Nesser accepted the nomination.A vote was taken and passed unanimously. Theresa Nesser nominated Rhonda Jackson for Secretary.Rhonda declined the office. Joyce Payne nominated Michael Klatt for Secretary.A second was made by Lori D'Amico.Michael Klatt was not available to accept the nomination.A vote was taken and passed unanimously. Old Business. Discussion on the library building project. Report on software research for e-mail reminders. TAB discussion on "Teen Nite Out." Hand out containing registration numbers for youth summer events. New Business. Meet Library Staff member. Contributions by Pinal County Library District to the Apache Junction Library. 10. Adjournment:Meeting adjourned at 7:36 p.m.