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HomeMy WebLinkAbout2005-10-13 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting October 13, 2005 A regular meeting of The Board of Trustees of Apache Junction Public Library was held October 13, 2005 at 6:00 p.m. at the Apache Junction Library pursuant to notice as prescribed by law.With the President absent, Vice President Theresa Nesser conducted the meeting. Roll Call Present Absent : Rhonda Jackson Theresa Nesser Michael Klatt Joyce Payne Everett Deidiker Terri Parker Staff: Pamela Loui, Library Director 1. Acceptance of Agenda: 2. Acceptance of minutes for September 8, 2005 regular Meeting: Lori D'Amico The question of accepting the agenda for the October 13, 2005, regular Meeting was placed before the Board. Everett Deidiker made a motion to accept the agenda with the request that item 7a. be moved between item 3 and 4 on the agenda.Michael Klatt seconded the motion. All members present were in favor. The question of accepting the minutes for the September 8, 2005, regular Meeting was placed before the Board. Joyce Payne made a motion to accept the minutes. Michael Klatt seconded the motion. All members present were in favor. 3. Call to the Public:None. City of Apache Junction Library Board of Trustees Regular Meeting Page 2 7a. Presentation and discussion with the City Attorney on Board members' Responsibilities under the State Open Meeting and Conflicts laws. ' City Attorney Joel Stern provided a summary of the Open Meeting and Conflicts laws for the Library Board.He also fielded a few questions from the Board and staff. Pam's question:If the staff, either Sancie or I, decided to e-mail out an agenda or e-mail out some background material that we would be discussing that has been properly noted on an agenda, is that considered a problem? Joel's Response:No, information by itself is fine. If the members start to e-mail each other with the background information and ask what each other thinks about this or that, then that is a no.But if it is just one way, that is not a problem.That is a very effective way to get information from staff to board members. Pam's question:It says here under the City Provider Conflict.A conflict of interest exists any time a public officer or employee supplies goods or services to their public entity not pursuant to public competitive bidding.What happens if some member of the board has a relative that wants to donate some kind of service or product to the library? Joel's Response:A donation by itself is not a problem.It's when there is a contractual relationship and a member or their spouse or other relative is going to get some kind of money or benefit or other benefit like a promise to move them up into a different board or commission. Pam's question - But a benefit like they get named in a newspaper because they gave a donation, is that considered a benefit? •City of Apache Junction Library Bo-ard of Trustees Regular Meeting Page 3 Joel's Response: No. I don't see that as a benefit.That's out of a public community effort. Everett's Question:If we make decisions on the new addition to the library and I vote on it, and later I get a job for the contractor that builds it, have I had a conflict of interest? Joel's Response:Not later.If you didn't know anything about Your job offer or job opportunity before, no.If you knew before though, yes. Everett's Question: The other question is this doesn't apply to congress does it? Joel's Response:They have rules but none apply. Everett's Question:This is just Arizona? Joel's Response:ARS means Arizona Revised Statutes.So that's a state law. 4. Correspondence and Communications:None. 5. Librarian's Report: 6. Old Business: a.Update and discussion on library building project. 7. New Business: b.Meet Library Staff member Pam reviewed statistics for the monthly report and showed that most categories have increased over one year ago. Information on the library building design concept project has now been presented to the City Manager.Pam said the architects will provide an update at the next meeting. Meet Barbara Sexton. Barbara has been with the Library since 2003.She has held the position of Library Page, Computer Lab Assistant and is currently working as a City of Apache Junction Library Board of Trustees Regular Meeting Page 4 c.Library Digital Audio books. d.Development of the Senior Center. 8.Request for future agenda items. Library Clerk.Barbara works part-time checking in and out materials, assisting patrons with renewals or lost cards and shelving books. Barbara is currently assisting in the conversion process to RFID tags. This item was requested for dikUssion by Lori D' Arbico' who brought in an article entitled "Library adds digital audio, books to menu."Staff members -from Several libraries in the EaSeValley:havC Worked out an agreement with Phoenix Public and have joined the Greater Phoenix Metro Emedia Library.This database will allow people to dOwnload audio books and ebooks. Library staff members have determined that the best option for use of the former senior center space is as a public access computer lab area.Spencer is in the process of getting quotes back from the electrician and cabling people to be sure this option is feasible.The Senior Center will also receive a fresh coat of paint as donated by New Century Coatings. There will be new.carpeting in the office spaces.The kitchen area will be used by staff for lunch and breaks. Old Business. Update on the library building project. Update on development of the Senior Center Update on the "teen night out" event. Update on Digital Audio books. New Business. Meet Library Staff member. eting adjourned at 6:58 p.m.