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HomeMy WebLinkAbout2005-11-10 Library MinutesCITY OF APACHE JUNCTION . LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting November 10, 2005 A regular meeting of The Board of Trustees of Apache. Junction Public Librarywas held November 10, 2005 at 6:00 p.m. at the Apache Junctioti Library puisuant t6 notice as prescribed by law.With both the President and Secref4ry,absent,'Vice President Theresa Nesser conducted the meeting and appointed Rhonda JaCksop is acting secretary." Roll Call Present Absent Rhonda Jackson Theresa Nesser Joyce Payne Everett Deidiker Terri Parker Lori D'Amico Michael Klatt Staff: Pamela Loui, Library Director; Spencer Paden, Library Manager 1. Acceptance of Agenda: 2. Acceptance of minutes for October 13, 2005 regular Meeting: The question of accepting the agenda for the November 10, 2005, regular Meeting was placed before the Board. Terri Parker made a motion to accept the agenda with the request that item 7a. be moved between item 2 and 3 on the agenda.Joyce Payne seconded the motion. All members present were in favor. The question of accepting the minutes for the October 13, 2005, regular Meeting was placed before the Board. Joyce Payne made a motion to accept the minutes. Everett Deidiker seconded the motion. All members present were in favor. 7. a Presentation by and discussion with Richard and Bauer Architects and Pinnacle One Project Manager on the design concept for the library expansion.Pam Loui introduced Jim Richard and Kelly Bauer of Richard & Bauer Architecture and City of Apache Junction Library Board of Trustees Regular Meeting Page 2 Project Manager Ray DelZotto of Pinnacle One.Mr. Richard and Ms. Bauer then revisited the design charrette.A question and answer period followed: Theresa Nesser asked, "Pam, you said that last month at our meeting the senior area was where the computers would move into. Is that just temporary?" Pam Loui responded, "Yes, that is the temporary plan until we can actually build this.It has not gone to the City Council yet so we don't know at what point they are going to say that this is a doable plan.Even if we were to get approval the first part of the year, you would still have design construction documents and construction. That takes several months.We knew we had at least a 2 year time frame that we have to do something with that space." Theresa Nesser then asked, "The old entrance, inside where the big window is.Is that going to be torn out?" Jim Richard responded, "We will take that all off.The big window will be inside." Theresa Nesser then stated, "On your presentation for Plan A, one of the pros was that the design fit within the budget.It did not say for Plan B." Jim Richard responded, "That was sort of the nebulous part of this exercise. Originally we did not necessarily have a Plan B and you werejust looking at all sorts of different optiMis.We did .nOt know ultimately what the budget,Would be. This is the scope We are working v6th." Pam Loui added,"Ai this point the budgets are still being set up, finding is still being decided and it has nOt come to the Council. This is the one that staff and administration want to take forward to Council." City of Apache Junction Library Board of Trustees Regular Meeting Page 3 Everett Deidiker asked, "Understanding that some of this back parking is also the Senior Center parking, how will the parking compare, not counting staff?What will the public parking be compared to what we have today?" Theresa Nesser added, "Also, the parking that becomes the staff parking, -is there any way that there will be a gate or something so that -the public doesn't use all that parking and staff has to hunt for parking?" Jim Richard responded "We will have to do something but it may be as simple as signing and painting the curbs. One of the nice things the Senior Center has done for us is that it has provided additional parking." Everett Deidiker then asked, "Do you feel that what this proposal does will adequately handle another 10-20,000 people before we have a chance to build a new branch library?" Pam Loui responded,"We will never catch up to growth probably for years to come. That is just the nature of the way things are. At 30,000 sq. ft., it makes this facility in the long range a great size for a good branch. And then, our intention is that south of the freeway, where the population will explode, will become the main facility.That will be a bigger facility than this one at some point in the future.It probably will be done the way a lot of libraries are being done today.It will be built at a certain amount of space with the idea that it will expand to double that or even larger depending upon how quickly that growth materializes." Everett Deidiker followed, "So you feel that this is going to fairly adequately, but never really take care of quite a bit of growth as it happens?" City of Apache Junction Library Board of Trustees Regular Meeting Page 4 Pam Loui responded, "I think that with an additional 10,000 sq. ft. you have given us 50% more growing space.The property is such that the constraints on it would make it impossible to,get it very much larger than this without going through a lot of deconstruction of a park in order tc make it happen. After much careful thought, I believe it is the best thing that we can do now.We are just bursting at the seams.We are going to see more 'Old more electronic resources.So, I do think that it is going to be more of a case of what destination features do we have, what computer access capabilities do we have.We are also believing that computers are not going to be these big boxy things that we see today.We think they are going to get smaller and smaller and people are going to walk in with their handheld and go to a hotspot and be able to do whatever it is they want to do. So, as we see the change in what lib raries are able to offer we think that this is our best solution at the moment." Jim Richard added, "We also did a service population analysis and we looked at the collection sizes of roughly 95,000 volumes. That is what we are accommodating for the building." Rhonda Jackson asked, "You were talking about closing the upper parking lot.What would you put there?What would you do once you closed it off?" Jim Richard responded, "We wanted to capture a small area adjacent to the building and create a nice terraced area, a courtyard space where people could actually go outside.Staff entry would still be around the back.That is probably all we would do. The other thing we looked at also was the idea of including a drive up book drop." City of Apache Junction Library Board of Trustees Regular Meeting Page 5 3. Call to the Public: 4. Correspondence and Communications: 5. Librarian's Report: Theresa Nesser questioned, "Would it make more sense to have staff entry right into the old senior area?" Jim Richard responded, "Well, you could but regardless of what you do, you will want to bring them in the back because we do not want to start creating more circulation patterns." Theresa Nesser asked, "What I was thinking was that other than for staff is there any other purpose for the old entrance?" Jim Richard responded, "No." Everett Deidiker questioned, "Do you see this being able to be built with minimal disturbance to the existing space?" Jim Richard then responded, "Yes.This is a pretty serious surgical operation.We will try to stage it in a way to minimize the number of times we have to do that.What we would like to do is partition an area off. For example, we would build a wall inside a space and allow the workers to work on the other side of that wall. There will be some shutdown.We will work with the contractor to mitigate when that happens." Two staff members were present.Bonnie Lopez stated that the expansion plan sounded very impressive. Mary Joy Zuik nodded her head in agreement. None.,;. Parm.reviewed statistics for.Ihe_monthly report and showed that most, Categories have increased over one year agO:, City of Apache Junction Library Board of Trustees Regular Meeting Page 6 6. Old Business: 7. a.Update and discussion on library building project. b.Update on development of the former Senior Center space. c.Update on summer teen event. Pam has met with Administration and the Project Manager on the subject of budget and how to arrive at a final goal of getting funds together.Pam has another meeting on November 29 th and will be talking about going to Council at that time. The Senior Center space has been painted. We are still deciding how to best approach getting eleetricalwork done. Liz met with staff from the Parks & Recreation Department.A joint program for teens was discussed.It was agreed that this program would target middle school students.We are looking at presenting the program on a Friday or Saturday evening close to the first day of school in August 2006.Parks & Recreation staff is very enthusiastic about the concept but will still need approval from the Director, Jeff Bell. Once approval is received, we will move forward on planning the program. Planning will include input from the Library's Teen Advisory Board and from the Parks and Recreation teen advisors. d.Update on Digital Audio books.We are still working on all of the technical documents that create the website for our library.Spencer has met with other libraries in Maricopa and discussed putting together a collection development plan. The next step will be to implement that plan. b.Meet library staff member.Meet Leslie Fessler.Leslie works in the Youth Services Department as a Library Assistant.Leslie started in the Circulation Department as a Library Page about 5 years ago, moved on to Library Clerk I and then II, and was recently promoted to Youth City of Apache Junction Library Board of Trustees Regular Meeting Page 7 Services. Some projects include the Start Smart Collection where Leslie delivers baskets of books to six daycare facilities in the Apache Junction area. Leslie will soon be doing storytirnes at these sites.Leslie also helps with storytimes in the library, craft projects, flyers in the,yotith‘area, updates to the youth and teen website and will be training with the keference department to work the reference desk as backup.Leslie is full-time and she is currently going to school to get her degree in Library Science. c.Discussion and vote on a patron charge for removal of RFID tags.Pam explained that the staff already had patrons damage the RFID tags, so she requested that a $2.00 patron charge be added for damage/removal of an RFID tag. A motion was made by Rhonda Jackson to add a $2.00 charge for the removal of RFID tags by patrons.Terri Parker seconded the motion. All members present were in favor. 8.Request for future agenda items. ent: _ President Old Business. Update on the library building project. Update on development of the former Senior Center space. Update on Digital Audio books. New Business. Meet Library Staff member. ting adjourned at 7:18 p.m.