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HomeMy WebLinkAbout2008-05-08 Library MinutesCITY OF APACHE JUNCTION ' LIBRARY BOARD OF .TRUSTEES. 1177 N. IdahoROad'%,! Regular Meeting May 8,2008 A regular meeting of The Board of Trustees of Apache Junction Public Library was held May 8, 2008 at 6:35 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. President Tess Nesser appointed Janice Stenglein as acting secretary. Roll Call Present Everett Deidiker Janice Stenglein Lois Eldridge Theresa Nesser Absent Rhonda Jackson Terri Parker Staff: Pamela Loui, Library Director Sancie Lee -Brown, Administrative Assistant C. Acceptance of Agenda: D. Acceptance of minutes for April 10,2008 regular meeting: The question of accepting the agenda for the May 8, 2008 regular Meeting was placed before the Board.Everett Deidiker made a motion to accept the agenda. Lois Eldridge seconded the motion. All members present were in favor. The question of accepting the minutes for the April 10, 2008 regular Meeting was placed before the Board. Lois Eldridge made a motion to accept the minutes. Janice Stenglein seconded the City of Apache Junction Library Board of Trustees Regular Meeting Page 2 E. Call to the Public: F. Correspondence and Communications: G. Librarian's Report: H. Old Business: 1. Update and discussion on library building project. motion. All members present were in favor. None. None. Pam reviewed the monthly report and stated that there was an increase in circulation of materials compared to those of one year ago, but there was a small decline in patron visits. Many programs for children and adults took place during the month. The quarterly reference count showed 722 requests were made during the week with 685 being answered the same day. Pam Loui discussed the progress in the building. The walls in the fiction area have been painted at the top. The old storage room is being turned into a quiet tudy, room. The Cast nd CavWare in progress scheduled ubStanti42' completion ,date ConstructiOn, With —june'22, 2008 being ,their date of, final completion. 2. Discussion on creating A time capsule.Everett Deidiker will take the lead in getting together the items suggested for the timecapsule.A motion was made by Janice Stenglein to City of Apache Junction Library Board of Trustees Regular Meeting Page 3 I. New Business: 3. Meet library staff member. 4. Keychain cards 5. Review of Library Budget proposal for Fiscal Year 2008/09 make the time capsule opening date 50 years from the time of its closing. Meet Phylicia Mason. Phylicia is a Library Page and has been with the library for about 1 year.Phylicia's duties include shelving, check -in and check-out, inspection of materials for damage.She is a current college student at CAC. Phylicia has recently been accepted as an intern at Disney World in Florida. Phylicia enjoys working with the public and staff. Everett Deidiker would like to investigate a better quality keytag.Pam has agreed to get samples to bring to a meeting in the future... Pam discussed that projected revenues are lower for the 08/09 fiscal &ear—than in the current year. In discussions with the budget committee about necessary reductions in the Library's proposal for 2008/09, it was decided that the Library would not request additional staff since many current vacancies in the city are not being filled at this time. This may result in some service reductions at some point. Not asking for City of Apache Junction Library Board of Trustees Regular Meeting Page 4 J. 6. Setting of date and time in June for Special Board meeting to discuss and approve the Library Board Annual Report. Request for future agenda items: K.Adjournment: additional staff has. allowed the Library to keep most other. budget cat,egori.e.8 at the currentiev61s.A balanced, budget has presented io COuncil and will be discussed in a worksession on Tuesday, May 13th. Lois Eldridge made a motion to hold the special Board meeting on Thursday, June 26, 2008 at 6:30 p.m. Everett Deidiker seconded the motion. All members present were in favor. Old Business Library building project. Time Capsule. Review of Library Budget proposal for Fiscal Year 2008/09. Confirmation of date and time in June for Special' Board Meeting. New Business. Meet a staff member. Meeting adjourned at p.m.