Loading...
HomeMy WebLinkAbout2008-08-14 Library MinutesCITY. OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting August 14, 2008 A regular meeting of The Board of Trustees of Apache Junction Public Library was held August 14, 2008 at 630 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Everett Deidiker Rhonda Jackson Terri Parker Theresa Nesser Absent • Lois Eldridge Janice Stenglein Staff: Pamela Loui, Library Director Sancie Lee -Brown, Administrative Assistant C. Acceptance of Agenda: D. Acceptance of minutes for May 8,2008 regular meeting: E. Acceptance of minutes for June 12, 2008 regular Meeting and June 26, 2008 Special Meeting: The question of accepting the agenda for the August 14, 2008 regular Meeting was placed before the Board. All members present were in favor._ The question-of accepting the minutes for the May 8, 2008 regular Meeting ‘Aias.Placed before the Board. All members present were in favor. The question of accepting the minutes for the June 12, 2008 regular Meeting and June 26, 2008 Special Meeting was placed before the Board. All City of Apache Junction Library Board of Trustees Regular Meeting Page 2 F. Call to the Public: G. Correspondence and Communications: H. Librarian's Report: I. Old Business: 1. Update and discussion on library building project. members present were in favor. Loretta Nielsen, who has submitted a talent bank application to be considered for Library Board appointment, attended to observe the meeting. None. Pam reviewed the monthly reports and stated that there were increases in circulation of materials compared to those of one year ago for May through July statistics. Many programs for children and adults took place during the summer months. The quarterly reference count showed 608 requests were made during the week with 591 being answered the same day. Pam Lbui discussed the ':Grand Opening to take place on Monday, September 22nc.I.at 6:00 p.m.. There will be an unadvertised soft opening scheduled for September 8th for the remodeled children's area.We are finishing up the quiet reading (mystery) room and will soon move the mystery collection into the mystery room.We will also move the fiction and science fiction collections to the mountain view room when the youth collection moves. City of Apache Junction Library Board of Trustees Regular Meeting Page 3 2. Discussion on creating a time capsule. J. New Business: 3.Meet library staff member. 4. Discussion and vote on changing the checkout limit on video items. 5. Discussion on telephonically attending meetings. It was discussed to find the best seller for the year that was most circulated at the Library and the most popular dvd that was circulated also. Tess will be contacting the newspaper ahead of time to get them to come out and take pictures for the time capsule. Meet Sonya Hewitt.Sonya is a computer lab assistant. Sonya started as a volunteer and has been with the library for 7 years.She works part- time and enjoys working with the public and assisting patrons with the use of computers. A motion was made by Rhonda Jackson to change the video item checkout limit from 7 to 15 items total, regardless of format, per library card. The motion was seconded by Terri Parker.All members present were in favor. Pam discussed the process regarding telephonically attending meetings. Appearing via telephone is permitted under the AZ Open Meeting Law.The Library Board secretary will need to City of Apache Junction Library Board of Trustees Regular Meeting Page 4 6. Discussion on the correct process for cancelling a regular meeting. 7. Discussion on the possibility of holding birthday parties at the library. 8. Election of Officers. announce who is appearing telephonically at the time of roll call and clearly speak any motions made so that there is no question as to what is being voted on. Library staff or the Library Board chair can initiate the tancellation of a meeting. The cancellation must be sent to all Library Board members and then to the City Clerk so it can be posted for public information. The topic was briefly introduced, but since all the Board members who had wanted to discuss the topic were not present, the Board members wanted discussion to continue at the next meeting Rhonda Jacksonf:noTihat.ed : Terri Parker,:for -.offite of President A:second.wa made by Everett Deidiker. Parker accepted the , nomination. A vote was taken and passed unanimously. Tess Nesser nominated Lois Eldridge for office of Vice- President. A second was made by Everett Deidiker. A vote was taken and passed unanimously. Terri Parker nominated Everett Deidiker for office of.Secretary.A second was made by Rhonda City of Apache Junction Library Board of Trustees Regular Meeting Page 5 9. Reminder of terms due to expire. K.Request for future agenda items: L.Adjournment: Secretary Jackson.Everett Deidiker accepted the nomination. A vote was taken and passed unanimously. Currently, terms for Everett Deidiker and Janice Stenglein are scheduled to expire the end of October.Pam said that if they are interested in being reappointed to please provide a short letter in writing to indicate interest and return it to Pam or Sancie at the Board Members' earliest convenience. Old Business Update and discussion on library building project. Time Capsule. Birthday parties at the Library. New Business. Meet a Staff 'member...; Changing of byJ:aws date for election of officers. No access through library to patio area.. Use of patio for wireless computers.. Meeting adjourned at .m.