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Home My WebLink About2009-03-12 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES REGULAR MEETING 1177 N. Idaho Road Regular Meeting March 12, 2009 A regular meeting and Executive Session of The Board of Trustees of Apache Junction Public Library was held March 12, 2009 at 6:31 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. With the President absent, Vice President Rhonda Jackson conducted the meeting. Roll Call Present Absent Everett Deidiker Marie DePalma Rhonda Jackson Theresa Nesser Loretta Nielsen Janice Stenglein Terri Parker Staff: Pamela Loui, Library Director Sancie Lee -Brown, Administrative Assistant Spencer Paden, Library Manager City staff:Joel Stern, City Attorney George Hoffman, City Manager C. Acceptance of Agenda: D. Motion for Executive Session: The question of accepting the agenda for the March 12, 2009 regular Meeting was placed before the Board. Theresa Nesser made a motion to accept the agenda. Loretta Nielsen seconded the motion. All members present were in favor. A motion for Executive Session was made by Theresa Nesser.Everett Deidiker seconded the motion.All members present were in favor. City of Apache Junction Library Board of Trustees Regular Meeting Page 2 E. Reconvene Regular Meeting Of The Library Board following the Executive Session. F. Acceptance of Minutes for February 12, 2009 regular meeting: G. Call to the Public: H. Correspondence and Communications: I. Librarian's Report: Rhonda Jackson adjourned the Executive Session and reconvened the regular meeting. The question of accepting the minutes for the February 12, 2009 regular Meeting was placed before the Board. Theresa Nesser made a motion to accept the minutes. Everett Deidiker seconded the motion. All members present were in favor. None. Pam provided a letter received from patron Mari Gardner.In Mrs. Gardner's letter she speaks about the painted fencing in the front of the building. She does not like the fence and suggests ideas to beautify the look. Mrs. Gardner would like to find a free or nearly free source that would take care of this and has requested that someone get back to her regarding her request. Pam reviewed the monthly report and stated that there were increases in circulation of materials compared to those of one year ago. Programs continue to be popular. City of Apache Junction Library Board of Trustees Regular Meeting Page 3 J. Old Business: K. New Business: 1. Friends of the Library Report. 2. Meet library staff Member. 3. Discussion and possible vote on the changing of the bylaws dates for terms of office. None. Phyllis Niemela is the President of the Friends of the Library.She stated that their Chapter 2 Bookstore is now the only bookstore in Apache Junction.Phyllis handed out business cards created by the Friends of the Library. These cards have a $1.00 off coupon on them if brought in when purchasing books in Chapter 2 Bookstore. There are many books ranging from .10 cents to $3.00.The Friends of the Library are also selling commemorative tiles for the wall outside the front of the library. Meet Spencer Paden.Spencer has been with the library for over 22 years. He will be taking over for Pam after her departure.Spencer's goal for the library is to minimize the impact on the public caused by staff reduction. Joel discussed that this is a result of the Council's change in the date of the term of office on a board or commission so that incoming City Councils vote on appointments to the boards City of Apache Junction Library Board of Trustees Regular Meeting Page 4 4. Discussion on the results of the Customer Satisfaction Survey. 5. State of the Library report. and commissions. Theresa Nesser made a motion that Article III - Terms of Office be changed as follows: Trustees are appointed by the Mayor and approved by the City Council for three (3) year terms commencing on the first day of November and ending on the 3ls' day of October three (3) years thereafter." Janice Stenglein seconded the motion.A roll call vote showed that all members present were in favor. Pam discussed the results of the customer satisfaction survey that took place in February. The survey showed that respondents rated the Staff Assistance, Available Seating, Adult Programs, Facilities, Wireless Access, and Overall Satisfaction with the Library as Good or Excellent at a higher percentage than in the previous year.Of those customers who took the time to make comments, 82 wanted more books in one form or another, 58 commented on parking, 55 wanted the Library open more hours,54 wanted more DVD/VHS movies, and 43 wanted more computers or more time or help on computers. Pam discussed the "State of the Library" and handed out City of Apache Junction Library Board of Trustees Regular Meeting Page 5 6. Acknowledgment of two Library staff members who will be leaving the Library at the end of March. charts from the last quarter of 2007 and 2008 through the first monthof 2009. These charts show increases over time in patron visits, public computer use, video checkout, library cards issued, audio circulation and book circulation, especially in December and January. The Library Board took this time to thank Pam Loui and Liz Burks for their long time dedication and service to the Library. This was their last Library Board meeting as they have both accepted the City's Voluntary Separation agreement. L. Requests for future agenda Items.Discussion regarding letter from Mari Gardner. M.Adjournment: Discussion and possible vote on changing of bylaws dates of terms of office. Discussion and possible vote on wording for responsibilities of the Library Board as it relates to recommending an applicant for the position of Library Director. Meet a staff member. Meeting adjourned at 7:48 p.m. City of Apache Junction Library Board of Trustees Regular Meeting Page 6 Secretary CITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES EXECUTIVE SESSION 1177 N. Idaho Road Regular Meeting March 12, 2009 A regular meeting and Executive Session of The Board of Trustees of Apache Junction Public Library was held March 12, 2009 at 6:31 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. With the President absent, Vice President Rhonda Jackson conducted the meeting. Roll Call Present Everett Deidiker Marie DePalma Rhonda Jackson Theresa Messer Loretta Nielsen Janice Stenglein Absent Terri Parker Staff: Pamela Loui, Library Director Sancie Lee -Brown, Administrative Assistant Spencer Paden, Library Manager City staff:Joel Stern, City Attorney George Hoffman, City Manager C. Acceptance of Agenda: D. Motion for Executive Session The question of accepting the agenda for the March 12, 2009 regular Meeting was placed before the Board. Theresa Nesser made a motion to accept the agenda. Loretta Nielsen seconded the motion. All members present were in favor. Theresa Nesser made a motion to start the Excutive Session.Loretta Nielsen seconded the motion.All members present were in favor. City of Apache Junction Library Board of Trustees Executive Session Meeting Page 2 City Manager George Hoffman summarized the reason for the Executive Session based on a request by a Board member to discuss Board responsibili- ties to recommend applicants for the Library Director to City Council. Joel Stern discussed Library Board duties and responsibilities in bylaws stating "In the actual bylaws there is something that talks about when there is a vacancy for the Library Director the Board has the ability to recommend to the City Council the best -qualified applicant for the position of Library Director." The code will be in conflict with the Library bylaws as the Library Board may not make a recommendation to the City Council, but only to the City Manager. The City Manager has the sole authority to make the appointment. The city code would be available on the web in about 6 months but changes will need to be made as there are a lot of antiquated code sections. George Hoffman discussed the shortfall in the budget and said that he did not anticipate filling the Library Director position in the near future.Mr. Hoffman stated he would notify the Board when the time comes for a future recruitment of the Library Director.It was requested that Joel assist in providing wording for bylaws, as it relates to the selection of City of Apache Junction Library Board of Trustees Executive Session Meeting Page 3 These m9.40,1 W SanciK41;e3i4.own Adminis tive Assistant the Library Director, by the next regular meeting. were prepared by: