HomeMy WebLinkAbout2010 03-11 Library MinutesCITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING
1177 N. Idaho Road
Regular Meeting
March 11, 2010
A regular meeting of The Board of Trustees of Apache
Junction Public Library was held March 11, 2010 at 6:34
p.m. at the Apache Junction Library pursuant to notice as
prescribed by law.
Roll Call
Present
Marie DePalma
Dr. Jon Lokensgard
Theresa Nesser
Loretta Nielsen
Janice Stenglein
Absent
Rhonda Jackson
Robert Mayo
Staff: Spencer Paden, Library Manager
Joel Stern, City Attorney
Sancie Lee -Brown, Administrative Assistant
C. Acceptance of Agenda:
D. Acceptance of Minutes for
February 11, 2010 regular
Meeting.
The question of accepting the
agenda for the March 11, 2010
regular Meeting was placed
before the Board. Marie
DePalma made a motion to
accept the agenda. Jon
Lokensgard seconded the
motion. All members present
were in favor.
The question of accepting the
minutes for the February 11,
2010 regular Meeting was
placed before the Board. Jon
Lokensgard made a motion to
accept the minutes.Marie
DePalma seconded the motion.
All members present were in
favor.
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 2
E. Call to the Public:
F. Correspondence and
Communications:
G. Librarian's Report:
None.
None.
Spencer discussed the
software migration from
Horizon to Polaris. Items of
interest include: An increase
in the number of "hold"
items. A reduction in staff
time and postal cost of
interlibrary loans due to
courier services.
Notification of overdue items
now available through e-mail.
A reduction in cost of paper
records.
Spencer discussed the
statistics for the new
classics purchased through
the Friends of the Library.
Another project currently in
the works is MediaBank.
MediaBank will enable patrons
to check out materials at any
time through a kiosk located
outside the library. Spencer
continued with the discussion
of the monthly report
statistics.
As noted by Joel Stern, the
Librarian's Report is not
available for discussion
after it has been presented.
If a member would like to
discuss any topic directly
related to the Librarian's
report for future meetings,
the topic should be added to
the agenda preceding the
meeting or during the
acceptance of the agenda so
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 3
H.Old Business:
I. New Business:
1. Bylaws Article
IV/Apache Junction
City Code 2-7-4 C:
Discussion.
2. Presentation and
Discussion on Open
Meeting/Conflict of
Interest/Public
Records laws.
3. Meet library staff
Member.
4. Nomination and vote
for Board Officers.
that it may be discussed
immediately after the Report.
None.
Clarification of "consecutive
year" as it pertains to this
city code was discussed. The
same language is also used in
the Library Board bylaws.
City Attorney, Joel Stern
will be preparing a clearer
definition of the wording
"consecutive year" for use in
the bylaws.
City Attorney Joel Stern
provided handouts and
included a summary of the
Open Meeting/Conflicts and
Public Records laws for the
Library Board.
Meet Megan Sparks.Megan has
been with the library for 4
years as a Library Clerk II.
Megan works at the service
desk, handles periodicals and
also weeds library cards.
She works full-time and is
currently working on a
library grant.
Loretta Nielsen nominated Jon
Lokensgard for the position
City of Apache Junction
Library Board of Trustees
Regular Meeting
Page 4
J. Requests for future agenda
items.
K.Adjournment:
of Vice -President.Jon
accepted the nomination. A
roll call vote was taken and
all members present were in
favor.
Meet a staff member.
Budget update.
MediaBank
Meeting adjourned at
p.m.
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