HomeMy WebLinkAbout2021 01-14 Library Minutes City of Apache Junction, Arizona Meeting Location:
City Council Chambers
at City Hall
300 E.Superstition Blvd.
Meeting Minutes
. .r Apache Junction,AZ 85119
Library Board vivnv.ajpl.org
P:(480)474-8555
Thursday,January 14,2021 6:30 PM City Council Chambers at City Hall
A. Call to Order
Chairman Graves called the meeting to order at 6:30pm
B. Roll Call
Present: 7- Boardmember Borey
Boardmember Graves
Boardmember Walters
Boardmember Barlett
Boardmember Wine
Boardmember Krause
Boardmember Rajski
C. Acceptance of Agenda
Secretary Krause moved to accept the agenda as presented. Boardmember Wine seconded the
motion.
Yes 7- Boardmember Borey, Boardmember Graves, Boardmember Walters,
Boardmember Barlett, Boardmember Wine, Boardmember Krause, and
Boardmember Rajski
No 0
D. Acceptance of Minutes for the December 10, 2020 Regular Meeting
Vice Chair Barlett moved to accept the minutes from the December 10,2020 regular meeting.
Boardmember Walters seconded the motion.
Yes 7- Boardmember Borey, Boardmember Graves, Boardmember Walters,
Boardmember Barlett, Boardmember Wine, Boardmember Krause, and
Boardmember Rajski
No 0
E. Call to the Public
None
F. Correspondence and Communications
None
G. Librarian's Report
Director Harrison provided a brief summary of the monthly report for December. We are
working with AARP tax preparers and are hoping they will be able to do tax preparation for
City or Apache Junction,Arizona Page 1
Library Board Meeting Minutes January 14,2021
patrons come February. Interaction with patrons will be a virtual, low contact model.
Appointments are required and will run 15 minutes per taxpayer. All documentation and
identification will need to be provided and verified. Documents will be scanned at the library and
tax preparation will be done remotely by AARP tax preparers.Any additional interaction will be
virtual or via telephone. Upon completion,the taxpayer will be contacted to return to the library
for a final 15 minute appointment and to sign off on their returns. Tax payers must wear a mask
or shield and tax volunteers will be sanitizing and washing hands between every appointment in
addition to socially distancing themselves from the taxpayer during appointments. As soon as
we have heard back from AARP,we will be scheduling appointments. Boardmember Borey
requested flyers to provide to patrons at the Chamber of Commerce. Director Harrison will
have flyers prepared next week. There are new developments with the mobile library. We will
be providing free wi-fi and checking out hotspots to patrons in addition to having books on board
and craft bags for kids. In February we will be partnering with the Apache Junction Unified
School District. This will take place on the second and fourth Wednesdays at Four Peaks
between 7:30am-9am. We will be there at that time to let them know the library is open. They
will be able to get library cards, renew cards or check out books. We will be at the high school
between 3:30pm-5pm.
Director Harrison discussed the requests that Boardmember Krause had made at the last
meeting in December. The first request was in regards to a library who had purchased a UV
light sanitation machine that claimed to kill the coronavirus. It was approximately$5000 for the
machine. Director Harrison researched the make, model and manufacturer and the stated
claims of the product. The company did not necessarily say that the machine could kill the
coronavirus. Director Harrison was not satisfied with the research in terms of spending that
much money on a product that was not 100% proven to work. It is something we will keep
investigating for the future. The second item was concerning helping patrons to find side gigs
and/or side hustlesfjobs.Administrative Assistant, Sande Brown, volunteered to do research.
We did find there are many different ways to make money on the side. Some of the investigated
methods were doing online surveys which could earn gift cards or cash. Another popular
method was transcription. There are various companies hiring, however they do require
applicants to study and test their skills prior to being selected. Director Harrison also discussed
with the Adult Services supervisor Vicki Duraine ways we could think of to get this information
out to people. Options such as videos on demand, Facebook Live, Zoom or even listing
bibliographies of different links where one could go and investigate on their own were some of
the ideas discussed.
H. Old Business
None
I. New Business
1. 20-687 Library procedures revisions and possible addition of equipment and use
charges.
Discussion and possible vote on revisions to the library procedure manual
and addition of equipment and use charges.
Boardmember Borey moved to approve the revisions to the library procedures manual and the
addition of equipment and use charges.Boardmember Rajski seconded the motion.
Cky of Apache Junction,Arizona page 2
Library Board Meeting Minutes January 14,2021
Yes 7- Boardmember Borey, Boardmember Graves, Boardmember Walters,
Boardmember Barlett, Boardmember Wine, Boardmember Krause,and
Boardmember Rajski
No 0
Supervisor Trish Pelletier went through library procedures,the revisions and the addition of
equipment and use charges. Boardmember Barlett stated that he knew during the pandemic
there were some fees being waived and asked if any of the changes to the library procedures
would override the fees being waived or is there a certain date that they would be waiving fees
until. Supervisor Pelletier stated that the library no longer charges late fees. The only fees are for
services like making copies or for items that have not been retumed. Boardmember Barlett
asked if that was for a certain time just because of the pandemic or from now on. Supervisor
Pelletier stated that fees as she discussed is something we have had in place for a number of
years.
Director Harrison reviewed changes to the circulation policy that will be made.These changes
are needed so that they will align with the changes just made in the library procedures. Director
Harrison will modify the library procedures, requirements to obtain a library card, line item#2 to
more clearly define the reciprocal borrowing area as the"Apache Junction city limits that lie in
Maricopa County."
J. Requests for Future Agenda Items
None
K. Adjournment
Chairman Graves asked for a motion to adjoum. Vice Chair Barlett made a motion to adjourn
the meeting. Boardmember Wine seconded the motion.
Meeting adjoumed at 7:17pm.
Samuel Graves
Chairman
City of Apache Juncgon,Arizona page 3