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HomeMy WebLinkAbout2021 09-09 Library Minutes Meeting Location: City of Apache Junction, Arizona City Council Chambers at City Hall 300 E.Superstition Blvd. Meeting Minutes Apache Junction,AZ 85119 Library Board w .ajpl.org P:(480)474-8555 Thursday,September 9,2021 6:30 PM City Council Chambers A. Call to Order President Graves called the meeting to order at 6:30pm. B. Roll Call Present: 6- Boardmember Borey Boardmember Graves Boardmember Walters Boardmember Wine Boardmember Krause Boardmember Rajski C. Acceptance of Agenda Vice President Rajski moved to accept the agenda as presented.Boardmember Wine seconded the motion.All members present were in favor. D. Acceptance of Minutes for April 8, 2021 Regular Meeting and June 24, 2021 Special Meeting. Vice President Rajski moved to accept the minutes as presented.Boardmember Waiters seconded the motion Yes 6- Boardmember Borey, Boardmember Graves, Boardmember Walters, Boardmember Wine, Boardmember Krause,and Boardmember Rajski No 0 E. Call to the Public None F. Correspondence and Communications None G. Librarian's Report Director Harrison introduced Vicki Duraine,Adult Services Supervisory Librarian who discussed the new seed library. The soft launch was Tuesday, September 7th. Donations were received from a national source and a gardener in Casa Grande. Patrons can check out 3 seed packs per week, per family. The future goal is to do some supporting outdoor gardens.Available seeds are seasonal, heirloom and organic. Director Harrison discussed the August monthly statistics and the revision made to the City of Apache Junction,Arizona Page 1 Library Board Meeting Minutes September 9,2021 interlibrary loan numbers. Although statistics may show a decrease, the recording process is a little different between the months of June and July. Statistics recorded for the annual report are stopped around mid-june while July statistics include the last part of June through the end of July. Statistics for August are on par with what they have been for the past year or so. There was a little jump during the summer reading program and once winter visitors return we should see a small spike in numbers. Director Harrison discussed a new online program available free to library patrons called Universal Class. We were able to receive this program as a participant of the Greater Phoenix Digital Library Consortium. Universal Class has over 500 free courses to choose from. Many of the course hours are accredited or have continuing education credits. Courses are all self paced and designed for people who want to advance their careers or get some general education training. Accessing Universal Class can be done through our special website at https://apachejunctionaz.universaiclass.com/. All you need is a library card to access this information. This product is available for the year. At the end of the fiscal year, the consortium will review statistics and make a determination on continuation of the product. Director Harrison provided an update on the Storywalk grant discussed back in June. We received funds for the grant and the equipment has been shipped. Once received, placement in the park will be determined and installation will begin. There will be 18 frames for the story. The first frame will be an introduction to the story and a thank you to the Arizona State Library. The last frame will be a OR code to a survey so we can see what the public thinks. In addition, if patrons come to the library after participating they can receive a free day pass to the Apache Junction Multigenerational Center. This project is slated to begin the second week of October. New shelf lighting is being installed in the mountain view room. Shelving originally came with lighting when installed back in 2008 but over the years the lights stopped working. With the help of our public works department we have been able to acquire new lighting. Public Works has installed and finished the fiction section and will be moving to the dvd section. Interviews for a new librarian have been conducted. The new librarian will be working in both the adult and youth departments assisting with programs. Their focus will be community outreach in addition to developing goals and plans for building community relations, implementing outreach services, developing partnerships and collaborating with other city departments, local organizations and schools. H. Old Business None I. New Business 21-43: Discussion and possible vote on updates made to the Library Program and Facilities Use Policy and the Permit for Use of Library Program Facilities form. All members present were in favor. Yes 6- Boardmember Borey, Boardmember Graves, Boardmember Walters, Boardmember Wine, Boardmember Krause, and Boardmember Rajski No 0 Director Harrison reviewed the possible changes to be made to the Library Program and Facilities Use Policy. The goal is to be in alignment with the rest of the city, especially the parks city or Apache Junction,Arizona page 2 Library Board Meeting Minutes September 9,2021 and recreation department.The pending changes have been reviewed by city management and the city attorney. Suggestions were to specify the requested room to rent on the rental application in addition to size and capacity. J. Requests for Future Agenda Items None K. Adjournment President Graves asked for a motion to adjourn. Boardmember Walters made a motion to adjourn the meeting. Secretary Krause seconded the motion. All members present were in favor. Meeting adjourned at 7:02pm Pam Krause President City of Apache Junction,Arizona Page 3