HomeMy WebLinkAbout2024 08-08 Library Minutes City of Apache Junction, Arizona Meeting Location:
City Council Chambers
at City Hall
Meeting Minutes 300 E.Superstition Blvd.
Apache Junction,AZ 85119
Library Board w .ajpl.org
P:(480)474-8555
Doors are open to the public at least 15 minutes prior to the
posted meeting start time.
Thursday,August 8,2024 6:30 PM City Council Chambers
A. Call to Order
President Barker called the meeting to order at 6:30pm
B. Roll Call
Present: 5- Boardmember Barker
Boardmember Bigelow
Boardmember Meek
Boardmember Hall
Boardmember Fitzgerald
Excused: 2- Boardmember Walters
Boardmember Borey
C. Acceptance of Agenda
Boardmember Fitzgerald moved to accept the agenda as presented.Secretary Meek seconded
the motion.This was accepted
D. Acceptance of Minutes for May 16, 2024 Regular Meeting and June 6, 2024
Special Meeting.
Boardmember Fitzgerald moved to accept the minutes as presented.Secretary Meek seconded
the motion.This was accepted.
E. Call to the Public
None.
F. Correspondence and Communications
None.
G. Librarian's Report
Director Harrison reviewed monthly statistics for June and July and discussed some of the
summer programs. Also provided was a comparison of programs and attendance for summer
2023/2024 that showed great increases for 2024. Congratulations to Reginald (TJ) Watkins. He
is the library security officer and recently received his award for 40 years of service with the City
of Apache Junction. TJ started in 1984 at the police department where he served for 23 years.
He has been with the library for the past 17 years. Director Harrison also discussed our
outreach services and how they continue to provide mobile services in and around the
community during the summer months.
City of Apache Junction,Arizona Pagel
Library Board Meeting Minutes August 8,2024
H. Old Business
None.
I. New Business
1. 24-581 Discussion and possible vote on revisions to the library procedure manual.
This New Business was passed
Director Harrison would like to make changes to the Library Procedures Manual. On page 1,
Requirements To Obtain A Library Card, paragraph numbers 1-5 will be renumbered as 1-6 due
to an error in numbering. Paragraph number 5 will remove the wording 'owes more than$5.00
on his/her own card"and be replaced with the wording "has a library account that has been
referred for collection." Director Harrison discussed the reasoning for this change would be to
reduce barriers, especially for youth. This provides an opportunity for those who had fees of less
than $50 to use the library again. In order to get referred to collection an account must have$50
or more in total fees.
2. 24-582 Discussion and possible vote on addition of local author collection guidelines
to the library procedure manual.
This New Business was approved as amended
Director Harrison discussed the possible addition of pages 9 and 10 regarding the local author
collection. This is not a new collection and has already been established.As with all collections,
the local author collection must be maintained and include a specific selection process. This
process helps to keep the collection fresh while keeping it in line with the values and mission of
what the library is trying to achieve. The purpose of this collection is to define what materials will
be accepted, how they will be evaluated and what will happen to the materials over a period of
time.
President Barker referred to the paragraph that reads"each item must contribute to the
education and enjoyment of the community." Her suggestion is to add the words"and/or"prior to
the word enjoyment. In addition, it was agreed by all that a bullet point will be added with the
wording to read as follows: "Final acceptance of submissions is at the discretion of library staff."
J. Requests for Future Agenda Items
Direction Harrison mentioned that homeschool statistics, requested by Board Member Borey
will be addressed at the next meeting.
K. Adjournment
President Barker adjourned the meeting at 7:16pm.
Robin Barker
President
City of Apache Junction,Arizona Page 2