HomeMy WebLinkAbout1981 09-01 Library MinutesCITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
1001 North Idaho Road
Apache Junction, Arizona
Regular Meeting
September 1, 1981
A regular meeting of the Apache Junction Library Board
of Trustees was held on September 1, 1981 at 7:00 p.m. at the
Apache Junction City Hall Complex pursuant to notice as pres-
cribed by law.
Meeting called to order.
ROLL CALL:
PRESENT
Elizabeth Burks, President
Don Taylor, Secretary
Hazel Eldridge
Lillian Castro
Eleanor Lewis
ABSENT
Jan Hiller
GUESTS:
Cindy Selvey, newspaper woman
AGENDA:1.Discussion of the "By Laws".
2.Legal questions about the library
transfer.
3.Lewis and Taylor report about
county library meeting at Coolidge
ACCEPTANCE OF AGENDA:
ACCEPTANCE OF MINUTES:
OLD BUSINESS:
NEW BUSINESS:
AGENDA:
A motion was made to accept the agenda
by Eleanor Lewis, seconded by Lillian
Castro.Motion carried unanimously.
The secretary read the minutes of the
August 4, 1981 meeting.A motion to
approve the minutes as presented was
made by Hazel Eldridge and seconded by
Eleanor Lewis.Motion carried uanimously.
Discussion of additional members.A
motion was made by Eleanor Lewis and
seconded by Lillian Castro to ask the
Mayor and City Council for an additional
trustee so that tie votes would not be
possible.A letter will be written to
the Council for this request.Motion
carried unanimously.
Eleanor Lewis wanted a few ex -officio
members to be able to sit with the
regular trustees so that they might
offer counsel and give suggestions.
Monthly meeting of the Pinal County
Library, by E. Lewis and D. Taylor.
Held August 28 at Coolidge.Mel
Sappington discussed the capitol outlay
for books.Total outlay $29,000.Base
grant each library $1,500 times 14
libraries = $21,000.The remaining
$8,000 will be divided among the 14
libraries according to its respective
population.
Library Board
Regular Meeting
Sept. 1, 1981
page 2
1.requisition 2.approval
All ordering will cease as of April
1 each year so that the county records
may be balanced.Minimum order $100.
All request slips should be filled out
as complete as possible and correctly.
Make three copies legible.
Eleanor Lewis discussed our problem of
getting the private library donated
and transferred to the City.
Workshop Discussion:
1.Kiddie list
2.Reference interviews and selection
A.In service session
3.Roll of public library in the
community.
4.State of library association in
Arizona.(the broad scope of work
at the state level)
November 18 - Workshop on using volunteers.
Jody going to Casa Grande.
2.Legal problems concerning the
library transfer were in part cleared
up by the Mayor who sat in our meeting
for a few minutes.The Mayor said the
City Council members were in favor of
the Library and that money was going to
be set aside to support its needs.He
also said that he would take care of
the title search.Any business with
the City Attorney would be taken care
of through him.
3.By Laws.Burke said the following
by-laws are conglomeration of sever
libraries.We discussed these by-laws
making some notations.
ARTICLE I - MEMBERSHIP:This body shall
be called "The Library Board of Trustees
of the Apache Junction Public Library".
It shall consist of 7 trustees, who
shall be appointed by the Mayor of
Apache Junction, subject to the approval
of the City Council, to serve staggered
three (3) year terms.
ARTICLE II - MEETINGS:1.The Board
shall meet for business purposes on the
first Tuesday of each month at 7:00 p.m.
at the Apache Junction City Hall Complex.
2.Special meetings may be called by
the president e.—Kupgka.Nal6tieff—retttst
.a.e fikr.&WA2,1.-,X Notice of special
meetings shall be given to each .member
at least two (2) days before the meeting.
3.A quorum for all business shall
consist of a majority of the members,
and the votes of individual members
shall be recorded in the minutes.
Robert's Rules of Order,last revised
edition, shall govern the parliamentary
procedure of the Board.
Library Board
Regular Meeting
September 1, 1981
page 3
ADJOURNMENT:
APPROVED:
4.As circumstances permit, the order
of business at each meeting shall be:
Roll call
Agenda
Reading and approval of minutes of
previous meeting
Correspondence and Communications
Report of librarian
Financial report and approval of
expenditures
Reports of committees
Unfinished business
New business
Adjournment
A motion was made to adjourn by Eleanor
Lewis and seconded by Lillian Castro.
Motion carried unanimously.
6 A--ePaY