HomeMy WebLinkAbout1982 03-11 Library MinutesCITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
122 East Second Ave.
Apache Junction, Arizona
SPECIAL MEETING
March 11, 1982
A special meeting of the Apache Junction Library Board of
Trustees was held on March 11, 1982 at 7:00 p.m. at the Apache
Junction Library pursuant to notice as prescribed by law.
PRESENT ABSENT
Margaret Carlin
Lillian Castro
Hazel Eldridge
Ruby Forsberg
Jan Hiller
Eleanor Lewis
Donald Taylor
STAFF PRESENT:Elizabeth Burks, Librarian
Jim Tuvell, City Manager
Jeff Bell, Community Services Superintendent
GUESTS:Mayor Wendell Clarke
CALL TO ORDER:
ACCEPTANCE OF AGENDA:
The meeting was called to order by
Hazel Eldridge.
A motion was made by Lillian Castro
to accept the agenda as presented.
Motion was seconded by Eleanor
Lewis, and carried unanimously.
There was discussion on problems
presently facing the Library Board.
It was decided that Jeff Bell, Com-
munity Services Superintendent, will
be the staff for the Library Board
of Trustees.All communications will
go through the Librarian to Jeff Bell.
The Librarian will be under daily
supervision until the end of the
fiscal year.
However, according to the City Mana-
ger, the Library Board can set up
what ever procedures of communications
that it sees fit.But, according to
the manager's opinion, it should not
be an island unto itself.It should
be coordinated with the City.The
City Manager will call other cities
and research chain of command, staff,
and miscellaneous procedures.Should
be able to give a typed summary of
discussions with other city managers
at the Special Meeting on March 18, 1982.
He will also make a "Job Market Survey"
about the position of librarian.
Procedure for invoices:The librarian
Elizabeth Burks, will sign the invoice
and then give it to Jeff Bell, accor-
ding to the chain of command.
Library Board
Special Meeting
3-11-82
page 2
Questions from the Librarian:What about
workshops that take place during library
hours.We thought it worth while for her
to be there.Can she go and leave the
library with volunteers?Or should she
close it.Answer:Close it; volunteers
are not responsible for this kind of time
period.Will she get a clerk to help
with clerical duties so that she can devote
her time to being a librarian.We have to
find money for this as reminded by the
Mayor.The City Council has to be con-
vinced that this is worthwhile.
We have to set a priority on what we want
done first: a book count, a book inventory,
or a book census.According to the Mana-
ger, an estimate is good enough for insur-
ance purposes or a book count is adequate
for insurance.But there will be no count
until after weeding.
Is the Librarian covered by City Personnel
rules?City Manager said he would have
to investigate the status as librarian.
A motion was made by Eleanor Lewis for a
special meeting to be held on March 18 at
7:00 p.m. for the purpose of a job analysis
by the City Manager and budget for library.
Motion was seconded by Jan Hiller and
carried unanimously.
As reminded by the City Manager, a quorum
is considered a public meeting no matter
where it takes place, so beware of what
we, the Board of Trustees, discuss when
any of us (4 or more) run into each other
even if by accident.
The City Manager stated he was going to
have the locks changed on the Library
building.We agreed.
A motion was made by Jan Hiller for invoices
to go to Jeff Bell, then to the City Mana-
ger for approval.Motion was seconded by
Lillian Castro and carried unanimously.
A motion was made by Jan Hiller to set up a
permanent bulletin board for the City at the
Library.Motion veconded by Margaret Carlin
and carried unanimously.
Lillian Castro made a motion to adjourn,
which was seconded by Ruby Forsberg.Motion
carried unanimously.