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HomeMy WebLinkAbout1984 01-03 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Regular meeting January 3, 1984 A regular meeting of the Apache Junction Library Board of Trustees was held pursuant to notice as prescribed by law. Present Eldridge, Hazel Forsberg, Ruby Hammer, Margaret Hiller, Jan Polomskey, Alice Absent Guests Lewis, Eleanor Staff Present:Pamela Loui, Librarian Presiding:Jan Hiller, President. 1.Acceptance of agenda: 2.Acceptance of minutes for November 1, 1983. 3.Acceptance of minutes for December 6, 1983. 4.Acceptance of minutes for special meeting held December 19, 1983. 5.Librarian report A motion was made by Hazel Eldridge to accept the agenda as presented, and seconded by Margaret Hammer and passed unanimously. A motion was made by Margaret Hammer to ac- cept the minutes for November 1, 1983; sec- onded by Alice Polomskey and passed unani- mously.No business was conducted at the meeting for lack of a quorum. A motion was made by Margaret Hammer to ac- cept the minutes for December 6, 1983; Sec- onded by Alice Polomskey, and passed unani- mously. A motion was made by Ruby Forsberg to accept the minutes for the special meeting of December 19, 1983; seconded by Margaret Hammer and passed unanimously. Pamela Loui stated that the City will estab- lish two separate funds for the library, one a special trust fund for gifts, up to $5000, and a library building fund.The library is keeping track of the number of telephone in- quiries for information. Copies of the 1983 revised library laws were laws were provided board members by the Lib- rarian. 6.Old Business A motion was made by Margaret Hammer to ac= A. Proposed policy cept Policy statements covering circulation statements.procedures, the selection of children's mat- erials, reference service to library patrons, and the selection of books and other library materials; seconded by Ruby Forsberg, and passed unanimously. B. Proposed volunteer manual. C. Decision on microfiche reader. A motion was made by Hazel Eldridge to accept the proposed volunteer manual; seconded by Margaret Hammer, and passed unanimously. Pamela Loui, Librarian, presented informatior on prices for a viewer and necessary equip- ment from three companies.Bell & Howell, Demco and Brodart.Prices ranged from $240 to $278, each with different options. A motion was made by Alice Polomskey to pur- chase the viewer; seconded by Margaret Hammer and passed unanimously.The selection is to be left to the librarian. CITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Regular meeting January 3, 1984 Page 2 7.New Business A. Proposed job descriptions. B. Methods for effecting a return of overdue books and materials. C. Discussion on disposition of older books. D. Discussion of immediate capital equipment needs: 1. Vertical file cabinet. 2. Shelving. 8.Call to the Public. 9.Requests for future agenda 10.Adjournment. APPROVED BY: C_25,7 \ 1 P5ili-iaent Job descriptions covering a library aide and two clerk/typists were presented for consid- eration by the Librarian. Discussion was held in which some of the board members felt the descriptions should be studied. A motion was made by Margaret Hammer to tabli the job descriptions; seconded by Hazel Eldridge, and was passed unanimously. The librarian said collection of overdue books is a problem although late notices are sent in three stages.The greatest loss oc- curs in the spring when winter visitors are leaving the area, she said.Various methods of collection were, discussed.Board members agreed that patrons who lose library volumes should pay the full cost of replacement. A motion was made by Margaret Hammer to pre- pare the books for sale; seconded by Ruby Forsberg, and passed unanimously. The City has been approached to determine if there is a surplus file cabinet the library could use. The Librarian said she would follow up on thi request.She presented prices from three co. mpanies, Walsh Bros., Apache Business Supply and Wist Office ranging from $235 to $295. A motion was made by Margaret Hammer to aut- horize the Librarian to purchase one if one is not available from the City; seconded by Hazel Eldridge. The Librarian said that shelving is needed for 300 volumes donated to the library. A motion was made by Margaret Hammer to aut- horize Pamela Loui, Librarian, to look for good "stop -gap" material for a reasonable price.If that is not available, she should purchase quality shelving which could be moved to a new library building; seconded by Hazel Eldridge, and passed unanimously. None present. Members of the Board were encouraged to of fa items for future agendas on subjects they consider important to the library. Nothing was contributed at this time. Meeting was adjourned at 8:30 p.m.