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HomeMy WebLinkAbout1984 04-03 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Regular meeting April 3, 1984 A regular meeting of the Apache Junction Library Board of Trustees was held pursuant to notice as prescribed by law. Present Eldridge, Hazel Forsberg, Ruby Hammer, Margaret Hiller, Jan Lewis, Eleanor Pierce, Dwight Polomskey, Alice Absent Guests Staff Present:Pamela Loui, Librarian Lois Porter and Jane Vielehr, both Friends of the Library. Presiding:Eleanor Lewis, Vice President. 1.Acceptance of agenda: 2.Acceptance of minutes for March 6, 1984: 3. Librarian report: 4.-Old Business: A.Job descriptions. B. Budget update report: A motion was made by Margaret Hammer to accept the agenda as presented, and sec- onded by Hazel Eldridge. A motion was made by Ruby Forsberg to ac- cept the minutes, as presented, and was seconded by Margaret Hammer. Pamela Loui, Librarian reported that the circulation of books and periodicals for March totaled 5,763, up over February and almost 1,000 over March of last year.A total of 325 titles were added to the li- brary during March. National Library Week will begin April 9, 1984 with ceremonies at City Hall and a balloon launch at the library.Kenneth Sanchez will obtain the helium to inflate the balloons at a discount cost, she said. A kite construction program was scheduled to be held at the library in March, but was postponed until April. A motion was made by Jan Hiller to accept job descriptions for the hiring of library clerks, library assistants and library technical assistants. Dwight Pierce seconded the motion, which passed unanimously. Pamela Loui suggested that the budget re- quests be split to separate operational and acquisitional costs and that an in- crease be requested for the supply budget. She suggested further splits in requests for money be presented in more detail to justify actual needs.She said additional money over the present budget will be need- ed next year for books and periodiCals. Those items have exceeded this year's bud- get and money was transferred from other uses to fill the need. She said the library will need a tape re- corder and that consideration should be given for acquisition of a new copy machine because the maintenance expense is high for the old one now in use. CITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Regular meeting April 3, 1984 Page 2 C.Library Building report: 5.New Business: A. Typewriter equipped with card platen. B. Community study and library needs assessment questionaire to be admin- istered by the library staff and Friends of the Library. 6.Call to the public: 7.Requests for future agenda items: 8.Adjournment: APPROVED BY: Margaret Hammer said talks have been going on about the kind of building needed if a new library is built, but nothingdefinite can be reported until after the election to determine if money for the building will be avail- able, and until an architect is ap- pointed to design the structure. Pamela Loui said a new typewriter, equipped with a card platen is need- ed.There still is money in the bud- get for such a purchase if it is au- thorized.She said conversion of the old typewriter could cost as much as $450.00.After researching several com- panies, the costs for a new machine ranges from $889.50 to 945.00.She said she was waiting to try the new IBM Sel- ectric 111.Hazel Eldridge said she be- lieved the best machine might be one call- ed the Olympia, which she uses in her work as a school librarian.Mrs. Loui was asked to investigate the features and costs of that machine before the next board meeting. A questionnaire, seeking public opinions about the services the library offers, library use, and suggestions for improve- ments, will be circulated this month. The library staff, and volunteers for Friends of the Library under the direc- tion of Lois Porter, will circulate the questionnaires to obtain geographic and individual samplings of opinion.They will ask for cooperation from group meet- ings, persons on the streets or visiting the library, and it was suggested it might be possible to distribute some of the questionnaires through the schools. Jane Vielehr, Friends of the Library, expressed appreciation to board members who attended a recent program presented by the Friends, and extended an invita- tion to all board members to come to future programs. A. Additional information on costs and performance of new typewriters with card platens. B. Cost estimates for extending lighting to a dark corner of the library. C. Additional budget information. A motion was made by Dwight Pierce to adjourn and was seconded by Margaret Hammer.