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HomeMy WebLinkAbout1984 04-10 Library Special MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES -Special Meeting April 10, 1984 A special meeting of the Apache Junction Library Board of Trustees was held on April 10, 1984 at 6:30 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Present Hammer, Margaret Hiller, Jan Lewis Eleanor Pierce, Dwight Polomskey, Alice Absent Guests • Eldridge, Hazel Forsberg, Ruby Staff Present:Pamela Loui, Librarian Presiding:Jan Hiller, President 1.Acceptance of agenda:A motion was made by Dwight Pierce to accept the agenda as presented, and seconded by Margaret Hammer.It passed unanimously. 2.Discussion of proposed 1984-1985 library budget: Two service areas in the budget will be introduced under public services and technical services to present financial needs in more specific de- tail.Money will be needed for a new roof for the library building in the next fiscal year whether or not there is a new library structure.It would be necessary in order to sell the build- ing, so this item will be placed in the budget. Extra money for salaries will be need- ed.The budget will carry salary re- quests for a library assistant, which here -to -for was paid by outside sources, and for a part-time typist, a new posi- tion we find necessary for the orderly operation of library business.Other items, such as magazine subscriptions, also previously supplied outside the budget, will become a library expense in the next budget. We will ask for $5,500 to start build- ing a reference library.The present status of that department is described as a "disgrace", totally inadequate, and outdated.We also will request an extra $3,500 for children's books. The $_6,000 alloted in the current budget for book acquisition did not nearly cover the needs, and money was shifted from less urgent needs to cover the deficit. Additional monies will be sought in the new budget for that purpose. One budget item, which could lighten the burden of book acquisition is the McNaughton Plan, under which the library would select a base number of 200 books which would be supplied in September, freight free. CITY. OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Special meeting April 10, 1984 Page 2 3.Discussion of proposed publicity phamphlet for May 15, 1984 -override election: 4.Adjournment: APPROVED BY: dent .0. 4 4 0 Secretary These books, fiction and best sellers, would remain in the library one year, with eight selected new titles added each month.The cost would be $105.00 a month for nine months.The books would remain in the library during the summer months and be removed, free of cost in September. If the library decided to add some of the books to its permanent collection, they could be purchased at 75% of cost. A report of city financial support for communities in Pinal County shows Apache Junction next to the lowest at 1.1 per- cent of the total city budget.Only Mammoth is lower with 1 percent.The support ranges upward to as much as 3.5 percent of the total city budget in Coolidge. The consensus of the board was to work toward convincing city officials of the need to try to attain some semblance of parity in financial support with other communities in Pinal County. Pamela Loui, Librarian, attested to the fact that additional services are re- quired because of the ever increasing population of the city and its demands on the library.The city has a popu- lation growth of 30 percent in the last four years.. The increase is re- flected also in the increase of the school population. A motion to send a letter to the City Council urging acceptance of the budget was made by Margaret Hammer, seconded by Dwight Pierce, and passed unanimous- ly. A motion to publish a pamphlet offering information about the purpose of the override election, May 15, was made by Eleanor Lewis and seconded by Margaret Hammer.It passed unanimously. The meeting was adjourned on motion of the chair.