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Home My WebLink About1984 05-01 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Re.gular Meeting May 1, 1984 A regular meeting of the Apache Junction Library Board of Trustees was held at 7 p.m., May 1, 1984, at the Apache Junction Library pursuant to notice as pre- scribed by law. Present Eldridge Hazel Forsberg, Ruby Hammer, Margaret Hiller, Jan Lewis, Eleanor PoloMskey, Alice Absent Pierce, Dwight Staff Present:Pamela Loui, Librarian Presiding:Jan Hiller, President 1.Acceptance of agenda: 2.Acceptance of minutes for meeting April 3, 1984: 3.Acceptance of minutes for a special meeting, April 10, 1984: 4.Librarian Report: 5.Old Business: A.Report on budget submitted to City Manager Guests None A motion to accept was made by Margaret Hammer and seconded by Eleanor Lewis and passed unanimously. A motion to accept was made by Ruby Forsberg and seconded by Hazel Eldridge.It passed unanimously. Pamela Loui, Librarian, reported circulation in April of 3,866 books and 92 other materials. This compares with 3,924 for the same month last year and 5,763 in March, this year, when winter visitors still were here. Judy Taylor, Typist, has resigned her position as an assistant to seek alternate employment. Mrs. Loui said she now must do all the typing in addition to her regular duties until a replacement is appointed. A library budget of $75,354 was submitted to the City Manager, the Librarian reported. It represents a substantial increase over the $43,000 allocated for this year's budget. However, the current budget did not cover costs of salary for one library assistant and for a substantial number of other goods and services which were paid for by outside sources. Of the budget under consideration, $46,815 was set aside for salaries for library assistants and aids.The budget requests a total of $20,850 for books, periodicals and supplies.Because many people do not know the costs of acquiring books for the library, a list of reference books, with their prices, was supplied with the budget to make the actual costs more graphic. The same procedure was applied to periodicals since they will be a new cost for the library.These were paid for by the county this year, Mrs. Loui reported. CITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Regular Meeting May 1, 1984 Page 2 . B.Report on letter sent by Library Board to City Council: C.Report on typewriter estimates: D.Report on light -fixture estimates for periodicals section: 6.New Business: A.Sale of book to patron who made a special plea to the Library Board: B.Discussion of rescheduling the regular board meeting time from 7 o'clock to an earlier time slot: C.Discussion of the desir- ability of scheduling a work session before a regular board meeting: D .Discussion on weekly column by Librarian for the Apache Junction In- dependent: 7.Call to the public,: The letter, written by Jan Hiller and Alice Polomskey, and signed by the president, was sent to City Council urging full support for the library budget.It was read by the president to the board meeting. Pamela Loui said the library could buy a typewriter equipped with card platen for just under $1,000 which is the State con- tract price, and that $1,000 was placed in the budget for that item. Mrs. Loui said a single -bulb florescent light would cost $24.75 according to the city's Operations Division, and could be covered for an additional $16. Beverly Erickson, a patron, said a book, written by an aunt and treasured by her family was stolen.The book, "Lure of the Cedars" was not found in her searches until she found it in the Apache Junction Library. She asked to buy it.The book had been loaned out only twice last year. A motion by Margaret Hammer, seconded by Eleanor Lewis and passed unanimously, provided for presentation of the book to the Erickson family in exchange for a "donation." Jan Hiller said the change could be made if a request was carried to the City Council, but most members said they preferred the 7 p.m. schedule.A motion not to apply for a change of time was made by Margaret Hammer and seconded by Eleanor Lewis.The vote was five in favor and one abstention. A proposal to hold 15 -minute work sessions before the regular meetings was rejected on the basis that each meeting would have to be advertised and agendas prepared. A motion by Hazel Eldridge and seconded by Ruby Forsberg, provides that work sessions be called by the president when she finds it necessary.The motion passed unanimously. The Librarian was approached by a staff member of the newspaper who suggested she write a weekly column on library news and activities.However, she said the writing could be a hardship while she is having to do the work of two people. The subject was tabled until a later date in a motion by Eleanor Lewis and seconded by Hazel Eldridge.The motion passed unanimously. None present 8.Call for agenda items:None proposed. CITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Regular Meeting May 1, 1984 Page 3 • 9 ,Adjournment:The meeting was adjourned by Jan Hiller, president. APPROVED BY: