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HomeMy WebLinkAbout1984 06-05 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Regular meeting June 5, 1984 A regular meeting of the Apache Junction Library Board of Trustees was held Junel:.5;i1984...at:7:00p-,:m.:at the Apache Junction Public Library, pursuant to notice as prescribed by law. Present Absent Guests Eldridge, Hazel Hammer, Margaret Hiller, Jan Lewis, Eleanor Polomskey, Alice Forsberg, Ruby (excused)Mary Riley, a library volunteer Pierce, Dwight Staff Present:Pamela Loui, Librarian Presiding:Jan Hiller, President 1.Acceptance of agenda: 2.Acceptance of minutes for Mayl, 1984: 3.Librarian report: A motion to accept was made by Eleanor Lewis and was seconded by Hazel Eldridge. A motion to accept the minutes of a regular meeting held May 1, 1984 was made by Margaret Hammer and seconded by Eleanor Lewis. Activity at the Apache Junction Library in May resulted in a total circulation of 3,454 books and paperbacks with an average daily circulation of 157.The activity was slightly higher than for May of last year, Pamela Loui, Librarian, reported. Ninety-six new readers were registered. New titles added to the library collection included 96 by the library and 104 from the Pinal County system. Five story hours and one seminar were presented for May with 96 persons participating. Receipts received included: fines on overdue books, $45.75; cards granted out- of -county readers, $10.00; donations, $131.00; and copy machine fees, $23.65. 4.Old Business: A. Report on proposed 1984/85 Mrs, Loui said the City Council has budget raised no objections so far to the $66,354 requested budget for 1984/85. She said the extra funds requested for reference works and children's books were turned down because of total city finances, but the city will continue to pay the library utility costs out of the general fund. The significant improvement in dollars compared with the $43,282 of the. current budget was acknowledged by Board members. A motion to accept the Librarian's report on the proposed budget was made by Margaret Hammer and seconded by Eleanor Lewis. 5.New Business A.New library Mrs. Loui presented a list of names of architects who are or have been associated with library planning and design, furnished by the Arizona State Library Extension Office.Board members on the Design Committee are keeping close track of any action on the new library by the City Council and will try to meet with the Council to consider every step of the CITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES Regular meeting June 5, 1984 Page 2 B. Report on results of community study questionnaire C. Discussion of city -owned typewriter in lieu of purchasing a new machine 6.Call to the public 7.Requests for future agenda items 8.Adjournment APPROVED BY: planning and design process for the new library.Members attending the City Council work session June 4, 1984, said Michael McNulty, City Manager, reported a study underway on two separate sites for the new structure. He said it is important that the building be sited away from flood areas so_that a basement, •to provide more room at lower cost, could be considered in the plans. There were not many surprises in returns from the questionnaires, Mrs. Loui said. Some of the needs stated by readers included more books, more space in which to read or study, special areas for children, earlier opening time for the library, and additional activities.She said the returns represented an "excellent cross- section of the city." The City Clerk's secretary, Lori Clark, called, Mrs. Loui said, to say the city has an IBM Selectric II typewriter avail- able for acquisition by the library.The library would need to purchase the platen needed for card making.After a discussion of costs of a new machine as against the offer by the city, the Board put off until the July meeting any decision. Mary Riley, a library volunteer, said that room for study and reading was an important aspect of any library.She was assured by Mrs. Hiller that it was one of the important considerations in plans for the new library. Hazel Eldridge said her students had made, an excellent video tape of the ceremonies when the present library was dedicated, and she wondered if the Library Board would be interested in keeping the tape.She said she needed the extra tape and would erase the one she has if the Board is not interested.She offered to turn the tape over to the Library Board in exchange for a new one equivalent to half -inch JVC 120. A motion to adjourn was made by Hazel Eldridge and seconded by Margaret Hammer.