Loading...
HomeMy WebLinkAbout1984 07-03 Library MinutesCITY OF APACHE JUNCTION Library Board of Trustees July 3, 1984 A regular meeting of the Apache Junction Board of Trustees was held July 3, 1984 pursuant to notice, as prescribed by Law. Roll Call -- Present Absent Eldridge, Hazel Hammer, Margaret Hiller, Jan Lewis, Eleanor Pierce, Dwight Polomskey, Alice Russell, Charles Staff present:Pamela Loui Others present:Elizabeth Burks, recording secretary, Friends of the Library Alice Johnston, Friends. 1.Acceptance of Agenda: 2.Acceptance of minutes for June 5, 1984 regular meeting. 3.Librarian report: 4.-Old Business: A.Report on building plans for proposed new library. B.Reports on results of the Community study questionnaire: A motion was made to accept by Eleanor Lewis and seconded by Dwight Pierce. A motion to accept was made by Margaret Hammer and seconded by Eleanor Lewis. Pamela Loui, librarian, reported total circulation at 4,409 including books and paperbacks.The figure exceeded the 3,454 for last month and 3,674 for the same month last year. There were 108 new titles added in June of which 38 were from the Pinal County system.Withdrawn from the library were 334 titles from the Apache Junction library and 254 from the county supply.It represented the completion of a clean-up of worn out or old uncalled-for titles which were occupying space. There were 1,351 patron visits in June and three story hours for children. Three sessions of a summer reading club drew 68 participants. Recipts included $68.90 in fines. $30.00 for cards,to out -of -county patrons and $12.30 from the copy machine. Pamela Loui, librarian, said there was nothing new to report of the plans, only that the site had been narrowed to two and studies were under way on them. A total of 449 responses were received and all but 90 hold Library cards. When asked what they particularly liked about the library, the majority said, books, reference works and storehouse of information.Seventeen answered: "the quiet". CITY OF APACHE JUNCTION Library Board of Trustees July 3, 1984 Page 2 5.New Business: A. Welcome to new board member: B. Estimates on a new typewriter, with card platen, shelving and recorder: C.Appointment of two board members to serve on the architectural selection committee: D.Approval of purchase of blank videotape in exchange for videotape of library dedication: E.Approval of job description for •new Clark typist position: F. Approval of a preliminary grant proposal being submitted to the State Library and State Advisory Council for possible LSCA funds: G.Discussion of large number of books missing or lost in circulation and measures for recovery. Quite a number would like better parking facilities and would like to have the library open some mornings and some hours on weekends. Transportation was a problem for some. Asked if the Apache Junction library meets their needs, 94 said very well and 186 said it was adequate.Some failed to answer questions on the second page. Some additional comments praised the staff, wanted a bigger building, more activities at the library, more books and magazines, a room for children, a projection room and a small nitch for beginning amateur radio. Charles Russell was welcomed as the new board member. Pamela Loui reported an IBM typewriter cost $878.44.The platen, at $40.00 would cost $70.00 for installation. The costs for both include one year of maintenance.A Bell & Howell tape recorder at $185.00 would include a public address system and six listening jacks.An AudioGraphics model, at $129.95 would have no P.A. system. Possible uses for the P.A. system were discussed, but no action taken. Selection of the two members was put over until a special board meeting scheduled for Friday July 6, 1984 at 5:00 p.m. at the library. A motion was made by Margaret Hammer to exchange the blank tape to be purchased for a tape made of the library dedication by students of Superior High School.Seconded by Eleanor Lewis. A new job description to permit the Clerk typist to perform duties of the library clerk as needed was adopted in a motion made by Margaret Hammer and seconded by Charles Russell. A motion to seek the grant funds was made by Eleanor Lewis and seconded by Margaret Hammer. Board members discussed a pick-up of books by the police department as is done in Superior, called effective. Some members said they did not think that was the business of the police department.It was also suggested that form letter signed by the City Attorney, which demands either return or payment for the books, might be an effective tool for recovery. CITY OF APACHE JUNCTION Library Board of Trustees July 3, 1984 Page 3 G. Continued: 6.Future Agenda Items: A. Inventory Pamela Loui said she intended to ask the city council for support of some means of regaining the city property or payment for it.A motion by Margaret Hammer that the board forward a letter to city council, backing the librarian in her requests was seconded by Charles Russell. Discussion of making a.physical count [Inventory] of books when they are moved to the new library building. B. By Laws A revision of the Board By Laws C. Purchase of equipment for library 7.Adjournment: Oe-c, Completing the discussion about purchase of the typewriter, recorder and shelving. A motion was made to adjourn by Alice Polomskey and was seconded by Margaret Hammer.