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Home My WebLink About1984 08-07 Library MinutesCITY OF APACHE JUNCTION . Library Board of Trustees - August 7, 1984 A regular meeting of the Apache Junction Board of Trustees was held August 7, 1984, pursuant to notice, as prescribed by law. Roll Call -- Present Hammer,. Margaret Russell, Charles Lewis, Eleanor Pierce, Dwight PolomSkey, Alice Staff present:Pamela Loui, Librarian Others present: Absent Eldridge, Hazel Hiller, Jan Elizabeth Burks, recording secretary, Friends of the Library 1.Acceptance of Agenda: 6.New Business: 2.Acceptance of minutes of .TJUl -3, 1984, regular meeting, and the minutes of July 6, 1984, special meeting. 3.Librarian Report: Charles Russell moved to accept the agenda with the amendment that item (a) under 6 - New Business, be placed after item (1).Motion seconded by Alice Polomskey.This amendment was requested by Dwight Pierce, the new Board President. Mr. Pierce stated that Pam Loui, Librarian, had brought to his attention that there is a difference between moving to table an to is of at item and to postpone it, according Robert's Rules of Order.If it tabled, it is for a definite period time:a few minutes; an hour; or the latest, the next .meeting. Postponing, on the other hand, can be for an indefinite period. He also pointed out that we are a body selected by the City Council, not for political reasons, but to oversee the function of the Library and to be entrusted with the professional conduct of the meeting.Only Library business should be discussed at the meetings; and he added, the City of Apache Junction will have a Library of which to be proud with the completion of the new building. Eleanor Lewis moved to accept the minutes and it was seconded by Charles Russell. Pamela Loui, Librarian, reported a total of 4638 circulation, a sub- stantial increase over last month, which was 4409, and also over last year, which was 3312. The average daily circulation was 224, baseci.On regular bircul§tibn,TOtal figureslfor the.-mOnth include circu7::L latibn by the Community Services Program. .Report lists only 16 new titles added to the collection, because there has been no typist to prepare the cards, so books received have not been processed. There will be more books going out and there has been an increase in the number of books purchased for children. The books withdrawn from the collection were mostly worn-out.The number of patron visits, 1480, was heavy considering the hot weather. 4.Committee reports: Seven story hours were held with 102 participating.Requests processed from interlibrary loans were 51.,-a large increase over last month and last year.Thirty-five items were received. Three Summer Reading Programs were held with 45 participating.One group that had been coming regularly, Junior Village, has been sold;and as they have a transportation problem now, they will not be coming in the future.They had requested the Librarian to visit them, but she pointed out that the program means to involve the child in the Library experience and it also would not be fair to other groups. Fines on overdue books was '.$32.10 and cards to out -of -county netted $25.00.DOnatations totaled $71.60 and .$15.20 -was realized for copies, a total of $143.90. She received a letter from the State Library Association which stated that the State 'Advisory Council on the LSCA Grant is encouraging us to submit a request based on the proposal the Board had approved.It is encouraging but it is discouraging to hear that 70 other people had made a total request of over $900,000,and they received only $300,000 in funds last year.So, we will make the request and receive partial funding. Reports that she will be attending a reference workshop in Tempe and it will be covering reference works pertaining to our Library.It will deal with the the reference interview, e.g., getting from the patron the exact inflrmation that he is seeking. Requests are often vague and are hard to pin down.The other subjects will be on young adult and children's services, which we need.We have neglected children and young adults' reference needs. The summer reading program has ended now and she feels it was a great success.When she asked for evalua- tions on the last day, she got favor- able comments. The architects selection committee, reported Eleanor Lewis, was presented with proposals from 6 architectural firms, and each of the 3 members took two of them -home to. study and returned them for two more, etc.At their next meeting on August 13, they will narrow it to 2 or 3.The personal presentation by the architect will determine the decision.Mike McNulty, the City Manager, said that the proceeds from the sale of the present Library Building and furnishings would be contributed to the new building. Also,fit was reported that the Senior Center Grant of $125,000, if received, would put the center in c6njuction with the new library. 5.Old Business a.Decision on purchase of typewriter Pam Loui reports that she is still zlilbleto use the city typewriter, although it has no card platen. IBM is the only typewriter usable, no other is made for this use.The new typist would decide the need for the platen.Charles Russell said that he types cards all day and agrees that the attachment is necessary. Alice Polomskey feels that it is important to have the cards type- written well, as they reflect on the quality of the Library.She also moved that we authorize purchase of the proper machine as we have the funds available.Seconded by Dwight Pierce. b.Decision on purchase of tape/player/The final decision was to have a tape recorder and magazine shelving player with Public Address capability, because it is within the budgeted amount.Alice Polomskey and Eleanor Lewis felt it would be needed in the future, so it should be gotten now. Eleanor Lewis moved to purchase the Bell & Howell model and Alice Polomskey seconded it. Pam Loui recommended Gaylord shelving for magazines because it would be metal; and as Charles Russell pointed out, wooden ones were impossible to dis- assemble and reassemble. Eleanor Lewis moved that Pam be auth- orized to purchase Gaylord shelves and Charles Russell seconded. 6.New Business b.Review and revision of Library Dwight Pierce suggests that we table Bylaws.this review until next meeting on Sept- ember 4, 1984.Alice Polomskey did so move and Eleanor Lewis seconded it. c.Appointment of committee to investigate Computer Applications d..Discussion of mandatory inventory of Library holdings. 7.Call to Public 8.Request for future agenda items --; It was decided that a committee is not necessary; Pam would research software.The State Library Confer- ence has a computer update in December. Alice Polomskey moved to have Pam do research,and it was seconded by Charles Russell. :Dwight .Pierce reported that he had talked to M. McNulty and told him, to his surprise, that the Library has no inventory and that he thought that a computer would be of help so that we could interface with other units.Pam said that she had a student in the summer take the existing shelf list and handwritten cards for each book in the Library.It will be in- complete as there are books out. Old lists are not properly compiled according to Library Science. •_.• Liz Burks had no criticism; she said :that. she had had some questions asked of her by Senior Citizens. about the center. Discussion of Senior Center at Library. Report on architects. 9.Adjournment Eleanor Lewis moved to adjourn; the motion was seconded by Charles Russell. President : koX LiAtArkt—eir/