HomeMy WebLinkAbout1985 01.23 City Council Special Agenda Aabk_ a.
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SPECIAL MEETING NOTICE
..... OF THE
APACHE JUNCTION CITY COUNCIL
CITY COUNCIL CHAMBERS
1001 N. IDAHO ROAD, APACHE JUNCTION, AZ
JANUARY 23, 1985, 7:00 P.M.
AGENDA
1 . Call to Order --- Roll Call
2. Consideration and action on intergovernmental agreement with
Pinal County for election services
3. Discussion and action on permit fees for mobile home/park model
installations
4. Motion for council work session on Monday, February 4, 1985, at
7:00 P.M. in the City Council Chambers; and for a work session
and executive session on February 5, 1985, at 6:00 P.M. in the
City Council Chambers.
5. Motion for an executive session for January 23, 1985, immediately
following the special meeting, in the City Council Chambers.
.... 6. Adjournment
Copies of this agenda and additional information regarding any of the
items listed above may be obtained through the City Clerk 's office,
1001 N. Idaho Road, Apache Junction, AZ, 8:00 a.m. to 5:00 p.m. ,
Monday through Friday, excluding holidays.
Dated this 18th day of January, 1985.
2,/,_‘,_,_„
Kathleen Connelly, City C erk
Amended 1/18/85.
i001 NORTH IDAHO • APACHE JUNCTION,ARIZONA 85220-0190 • TELEPHONE(602)982-8002
ROLL CALL VOTE SHEET
NOTES
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ITEM #
MEETING OF 16;23*
MOTION BY: SECONDED BY :
YES NO ABSTAINED
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COS 1CI1_MA BALJO
COUNCI Lh".AN SHANKS
Itt
_ COU!1C I LrAN TAYLOR
COUNCILMAN DAM IANO J
VICE MAYOR EIDSON
MAYOR CLARKg
UNANIMOUS , IN FAVOR OPPOSED ABSTAINED
TOTAL
V\CNE✓G
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"IRi NP iti o pache unction
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January 7, 1985
MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
THROUGH: CITY MANAGER,k)
FROM: CITY CLERK►)
SUBJECT: INTERGOVERNMENTAL AGREEMENT FOR ELECTION SERVICES
As I have done for previous city elections, I am recommending and
requesting that the City Council approve an intergovernmental
agreement between the City and the Pinal County Elections Department
to provide various services essential to the election process.
The services provided by Mr. Hoyos and his staff include the required
Spanish/English translations, coordination with the County Recorder's
Office for voter registration information and precinct lists, mailing
labels for the publicity pamphlets and sample ballots, training of
election board workers, preparation of the actual computer ballots
and election program, and final processing of the ballots on election
night. Also included are all of the necessary supplies for each of
the polling places.
Since it is impossible to determine the actual costs involved at this
time, I am requesting that the agreement be approved in an amount not
to exceed $5,500.00.
Attached is a copy of the agreement for your review. Please note that
this agreement covers both a primary and general election.
kmc
Approver for Agenda
ate Item #
Fink Rea:;ng
Second Reading
Public Hearing
_ Old Business
_ZNew Business
Consent Agenda
1001 NORTH IDAHO • APACHE JUNCTION ARIZONA 85220 0190 • TELEPHONE(602)982 8002
1 INTERGOVERNMENTAL AGREEMENT
PROVISION OF SERVICES BY THE
2 PINAL COUNTY RECORDER AND THE
PINAL COUNTY ELECTIONS DEPARTMENT
3
4 THIS INTERGOVERNMENTAL AGREEMENT is entered into this
J 15th day of January , 198 5, between PINAL COUNTY, a
6 tical subdivision of the State of Arizona, hereinafter referred
7 to as COUNTY, and the City of Apache Junction. Pinal County,
8 Arizona hereinafter re-
9 ferred to as C "TY/TOWN.
10 WHEREAS :
11 1 . A .R. S . §11-952 allows public agencies to contract
12 for services and enter into agreements ; and,
13 2 . The CITY/TOWN is required under A . R. S . § 9-231 (A) to
14 hold elections for members of its council ; and ,
15 3 . The COUNTY is authorized, pursuant to A .R. S . §16-172 ,
16 11-251 ( 3) and 16-511 , et seq . , to perform services concerning
17 elections ; and ,
18 4 . The COUNTY and the CITY/TOWN have determined that
19 the use of the services of the Pinal County Elections Department
20 is in the public interest , and the COUNTY agreeing to provide
21 such services
22 NOW, THEREFORE, in consideration of the mutual covenants
23 and stipulations set forth herein, the parties agree as
24 follows .
25 SECTION 1 . PURPOSE :
26 The purpose of the Agreement is to secure the services
27 of the COUNTY, as enumerated in Section 2 , for the preparation
28 and conduct of the Primary and General Elections for CITY/TOWN
1 Council members, to be held March 26th and May 21st
2 , 19 85 , respectively.
3 SECTION 2 . SERVICES TO BE PERFORMED BY COUNTY :
4 The COUNTY agrees to :
J A. Prepare ballot formats for the CITY/TOWN Council
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6 members to be approved by the CITY/TOWN Mayor and Council .
7 B. Provide the sample ballots with the CITY/TOWN
8 Council member positions according to precincts within the
9 boundaries of the CITY/TOWN.
10 C . Provide sample ballots for public distribution and
11 issue same through the CITY/TOWN.
12 D . Provide punch card ballots to be used in each pre-
13 cinct which will allow qualified electors to vote for the CITY/
14 TOWN Council member positions .
15 E . Provide copies of precinct registers of qualified
16 electors for precincts contained partially or wholly within the
17 CITY/TOWN limits . Said registers shall be prepared from the
18 Voter Registration records of the County Recorder.
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19 F. Cause the precinct election boards to utilize the
20 copies of precinct registers, prepared from the records of the
21 County Recorder , for the purpose of identifying the electors
22 qualified to vote in the Primary and General Elections to be
23 held March 26th and May 21st , 19 85 .
24 G . Tally official results of the election, utilizing
25 paper ballots or electronic ballot counting equipment as
26 mutually agreed upon between CITY/TOWN and COUNTY .
27 H . Verify nomination petition( s) in the event that it
28 is lawfully challenged. The obligation arises only if the
2
1 COUNTY is so directed by the Court .
2 SECTION 3 . OBLIGATION OF CITY/TOWN:
3 The CITY/TOWN or designate thereof agrees to :
4 A. Provide nominating petitions and related information
r� to the prospective candidates for the Council member positions^
6 to be filed at the 1985 Primary and General Elections .
7 B . The CITY/TOWN Clerk shall inform the COUNTY in
8 writing of the last date on which a person could register for
c) the CITY/TOWN Primary and General Elections.
10 C. Provide the Elections Department with a certification
I1 of the office( s) and measures to appear on the official ballot
12 for the Primary and General Elections .
13 D. Provide a certified list of candidates in alphabeti-
cal order and the order of appearance of measures to the
15 Elections Department by , 19
16 E . Provide secure site( s) for locating ballot counting
17 equipment , if said equipment is utilized, and proper electrical
18 circuitry for using said equipment .
19 F . Upon completion of the canvass, prepare and issue
20 the Certificates of Election to those candidates declared
21 elected by the CITY/7Q(WN of Apache Junction.
22 G . Pay to the COUNTY, on a reimbursable basis , all
23 costs of personnel , election materials and supplies expended by
2:1 the COUNTY pursuant to this Agreement . Said payment will be
25 made by the CITY/TOWN to the COUNTY within fourteen ( 14) days
26 after presentation by the COUNTY of demand for said payment .
27 H. Provide the CITY/TOWN limits within
28 days of the election .
j SECTION 4 . MANNER OF FINANCING AND BUDGETING :
2 Each party represents that it has sufficient funds
3 available in its current fiscal year budget to discharge the
4 funding obligation imposed by this Agreement , and agrees that
5 such funds shall be solely available therefor.
6 SECTION 5. TERMINATION :
7 This Agreement shall terminate upon all matters con-
8 nected with the election being resolved, legal challenges
9 excepted, or upon written notice by either party to the other
10 within 30 days of the effective date of this Agreement . Should
11 the elections herein be challenged or questioned for any reason
12 whatsoever, then in such event , the CITY/TOWN shall be solely
13 responsible for defending , legally or otherwise, said elections .
14 SECTION 6 . INDEMNIFICATION OF COUNTY :
15 The CITY/TOWN further agrees to indemnify, to defend
16 and to hold harmless the COUNTY, a body politic , including but
17 not limited to , all of its agencies, and personnel thereof ,
18 from any and all actions, causes of action, claims, demands,
19 damages , costs , expenses , attorneys fees , on account of, or in
20 any way growing out of an accident , incident or occasion which
21 might arise as a result of this Agreement , except those
22 arising from the sole negligence of the COUNTY. This provision
23 extends to legal challenges which may arise from the COUNTY ' s
24 participation in the election .
25 The CITY/TOWN specifically agrees to insure and indemni-
26 fy the COUNTY against any and all damage or loss to any of the
27 electronic ballot tallying equipment or other COUNTY property
28 which may occur due to the fault or negligence of any person
j other than the COUNTY. The value of the electronic ballot
2 tallying system is hereby agreed to be the then current cost of
3 similar new equipment . Further, it is hereby agreed by and
4 between the COUNTY and the CITY/TOWN that in event it is neces-
5 sary to repair the electronic ballot tallying equipment , such
6 repair will be done under the supervision of qualified COUNTY
7 personnel , for which the CITY/TOWN agrees to reimburse the
8 COUNTY for its actual costs incurred.
9 SECTION 7 . EFFECTIVE DATE AND TERM OF AGREEMENT:
j0 This Agreement shall be effective after filing same
11 with the Pinal County Recorder pursuant to A . R. S . Section
12 11-952 (F) , and shall terminate as provided in Section 5 .
13 SECTION 8 . EQUAL EMPLOYMENT OPPORTUNITY:
14 The COUNTY will comply with applicable Equal Employment
j5 Opportunity Contract enactments .
16 SECTION 9 . SEVERABILITY :
17 If any provisions of this Agreement or application
18 thereof to the COUNTY, CITY/TOWN, person or circumstances is
19 held invalid, such invalidity shall not affect other provisions
20 or applications of this Agreement which can be given effect ,
21 without the invalid provision or application and to this end
22 the provisions of this Agreement are declared to be severable .
23 IN WITNESS WHEREOF , the parties hereby have executed
24 this Agreement on this day of , 19
25 PINAL COUNTY BOARD OF SUPERVISORS
26
By:
27 Chairman
28 By.
Pinal County Recorder
5
ITEM NO. 2
I MOVE THAT THE
INTERGOVERNMENTAL AGREEMENT BETWEEN PINAL COUNTY AND THE CITY OF APACHE JUNCTION
FOR ELECTION SERVICES IN AN AMOUNT NOT TO EXCEED $5,500.00, BE APPROVED.
ITEM NO. 3
I MOVE THAT THE PERMIT
FEE FOR THE INSPECTION OF PARK MODEL SET-UPS BE SET AT $ FOR A PERIOD OF
DAYS.
� AND THAT PERMIT FEES BE REVIEWED DURING THIS TIME AND BE RETURNED TO THE COUNCIL
^5 FOR CONSIDERATION AT THE REGULAR MEETING OF
ITEM NO. 4
I MOVE THAT A WORK SESSION
BE HELD ON MONDAY, FEBRUARY 4, 1985, AT 7.00 P.M. , IN THE CITY COUNCIL CHAMBERS.
AND THAT AN EXECUTIVE SESSION AND A WORK SESSION BE HELD ON FEBRUARY 5, 1985, AT
6.00 P.M. , IN THE CITY COUNCIL CHAMBERS.
ITEM NO. 5
I MOVE THAT AN EXECUTIVE
SESSION BE HELD ON JANUARY 23, 1985, IMMEDIATELY FOLLOWING THE SPECIAL MEETING, IN
THE CITY COUNCIL CHAMBERS.
ITEM NO. 6
I MOVE THAT THE MEETING
BE ADJOURNED AT P.M.
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1 ATTEST:
2
3 Clerk, Board of Supervisors
4
APPROVED AS TO FORM:
5
6
Civil Deputy County Attorney
CITY/TOWN of
8
9 By :
Mayor
10
ATTEST :
11
12
City/Town Clerk
13 of
14 APPROVED AS TO FORM:
15
16 City/Town Attorney
17
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18
19
20
21
22
23
24
25
26
27
28
6 .
Adiftak
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ROLL 'CALL
ROLL CALL PRESENT I ABSENT I
C MAYOR+ CLA RKE / 1�
f J
VICE-MAYOR EIDSON ± V !
f j /
COUNCILMAN HILL � 1f 1l!/
COUNCILMAN TAYLOR j /
! ll
COUNCILMAN SHANKS # ✓ 1 I
COUNCILMAN BALO-- i
COUNCILMAN DAMIAN° ! / 1
• TOTAL 15 o�
STAFF PRESENT
CITY MANAGER
MICHAEL J. MCNULTY / ,
CITY CLERK Kathy Connelly _ ✓
a
FINANCE CONTROLLER Keith Lewis
c.1L , DIRECTOR OF PLANNING Chuck Newcomer
DIRECTOR OF PUBLIC SAFTEY Bill McDaniel .
DIRECTOR OF PUBLIC WORKS Rich Broman
CITY ATTORNEY Mr. Alexander/Mr. Hirsch _
62-1-14'
ECONOMIC DEVELOPMENT SPECIALIST John SchoeQh .
ROLL CALL VOTE SHEET
NOTES
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ITEM 1 # ` MEETING OF ;44--
(
PLOT I ON BY: SECONDED BY :
YES NO ABSTAINED
COHINCI( MAN DAM ANO
COUNC 'LEAN__ TAYLOR 440
._.CO U NC I LBAN SHANKS °sP
..A/ICF MAYOR EIDSON
//14/
COUNCILMAN BALJO
UNAN I ^.OUS I N FAVOR OPPOSED ABSTAINED
TOTAL
•
ROLL CALL VOTE SHEET
NOTES
$73
CAS
•
ITEf1 #
3 MEET I NG OF 2 3 4f
MOTION BY ; C;1SECONDED BY
YES NO ABSTAINED
CO11NCTl MAN I IMIANO
•
COUNC I I TAYLOR f/
nd
,LOUNC ILN1AN _SHANKS L
if I C MAYOR EIDSON
.COUNCILMAN BALM
UNANIMOUS ,4 ICJ FAVOR
OPPOSED ABSTAINED
TOTAL
ROLL CALL VOTE SHEET
NOTES
A-Vid.(69Ci - �//
ITEM ## MEETING OF
MOTION BY: SECONDED BY:
YES NO ABSTAINED
COUNCILMAN TAYLOR
COUNCILMAN SHANKS /
VICE MAYOR EIDSON
COUNCILMAN DAMIANO L
LCOUNCILMAN BALM
UNANIMOUS IN FAVOR OPPOSED ABSTAINED
TOTAL
ROLL CALL VOTE SHEET
NOTES
j2-71-i-GuA 1.e — z 3 f—
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ITEM # MEETING OF
MOTION BY: `% 7 SECONDED BY:
YE NO ABSTAINED
COUNCILMAN BALJO ' V
COUNCILMAN SHANKS I V
COUNC I LrAN TAYLOR
COUNCILMAN DAMIANO
VICE rAYOR EIDSON
MfffaRHERICE
UNAN I r" S IN FAVOR OPPOSED ABSTAINED
TOTAL
ROLL CALL VOTE SHEET
NOTES
ITEM # MEETING OF
MOTION BY: SECONDED BY :
YES NO ABSTAINED
r
VICE MAYOR FTDSON
COUNCILMAN. BALM
SL 1NC ILMAN TAY LO R
,COUNCILMAN HTIL _
COUNCILMAN SHANKS
.COUNCILMAN DAMIANO
MAYOR CLARKE
UNANIMOUS , IN FAVOR OPPOSED I ABSTAINED
TOTAL