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HomeMy WebLinkAbout2014.10.30 HHSC MinutesMINUTES OF THE HEALTH AND HUMAN SERVICES COMMISSION City Clerk Conference Center 300 E. Superstition Blvd., Apache Junction, AZ OCTOBER 29, 2014 - 5:12 P.M. OCTOBER 30, 2014 COMMISSIONERS PRESENT: JODENE WEETER, VICE CHAIRPERSON (arrived 5:17 p.m.) ED BARKER JUDY BOREY GEORGIANA ELIAS RANDY MULLEN 1.Call to Order/Attendance. - 5:02 P.M. STAFF PRESENT: KATHLEEN CONNELLY, CITY CLERK JAN MASON, DEPUTY CITY CLERK City Clerk Kathleen Connelly called the meeting to order at 5:12 p.m. Deputy City Clerk Jan Mason called the roll, advised Vice Chairperson Weeter was on the way and there was a quorum present. 2.Approval of minutes of November 14, 2013 and October 22, 2014. City Clerk Kathleen Connelly stated they have the set of minutes from last week and a set of minutes from last year. Commissioner Mullen MOVED TO APPROVE THE MINUTES FOR OCTOBER 22, 2014 AND NOVEMBER 14, 2013. Commissioner Borey SECONDED THE MOTION. VOTE:Unanimous. The motion carried. 3.Status report on applications for city human funding. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 1 OF 44 services City Clerk Kathleen Connelly stated staff sent letters to the four applicants.The interviews were set up alphabetically so today they would have had the food bank, boys and girls club and Community Alliance Against Family Abuse.Community Alliance Against Family Abuse contacted us yesterday and asked if they could do their interview tomorrow instead because they are having a Halloween party right now and she guesses that is where they felt they should be.She let the director know that if she wanted to get in contact with Dan Taylor, they could switch their days and Dan agreed.It was probably better for Dan because he would not have been able to be here tomorrow himself. He would have had to send other people.The applicants are out there and they can start with the food bank.(During this briefing Vice Chairperson Weeter arrived at 5:17 p.m.) 4.Interview of selected applicants for city human services funding for FY 2014-15. The first applicant to be interviewed was the Apache Junction Reach Out Food Bank, represented by Operations Manager Nancy Burgess and Board Member Joan Clare.City Clerk Kathleen Connelly asked everyone to introduce themselves. Operations Manager Nancy Burgess presented a handout to City Clerk Kathleen Connelly.She had not made copies for the commission members. City Clerk Kathleen Connelly stated she had asked for that as there was some detail missing as to who was providing the funding.She had asked them to bring some more information on it.She assumed that is what the handout is. Operations Manager Nancy Burgess stated it is. City Clerk Kathleen Connelly gave it to the commission members to look at during the interview. Operations Manager Nancy Burgess stated the board president wanted to be here but by the time they checked their mail he could not attend.He was already committed to attend a YMCA shindig in Tucson.She stated their numbers so far this year show they are up 31%.They have more people this year than last year.She did not think it was that much and was blown away when she ran the numbers yesterday.She attributes it to HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 2 OF 44 families being a lot bigger.It is the grandparents having custody of their grandkids.They are getting large families of 6 or 7, and some even 10 and 12.They are combining families. They have all the proper documentation.It takes a lot more food to feed a family of 8 than 1 or 2.Their food boxes are based on family size.If they are one or two, they get enough for one or two people.If it is 5 or 6, they get quite a bit more food.They get enough food to sustain them for 3 to 5 days.That is all the emergency food pantry is supposed to provide.A lot of the clients have come in and said the amount of food they get will last 30 days.It will not.She can only do 3 to 5 days and then they have to find another resource. They have a list of resources available to give them if they need more.She has food banks in Mesa, Queen Creek and everywhere that they can call if they live in the area and get further assistance.They do get money from the RV parks.About 48% of their annual contributions are from individuals.The people in Apache Junction are the most generous people she has ever met in her life.Her previous position was over in Chandler and their individual donations were maybe 10%.When she got over here she thought she would have to go to the businesses.After her first year, when they ran the numbers, almost 50% was individuals.This is why she lives in Apache Junction.It is an awesome community. Commissioner Barker commented it is why he lives here, too. Operations Manager Nancy Burgess stated there is a lot to be said for that.She requested Joan Clare talk to the commission about a great fundraising event started last year they are continuing this year. Board Member Joan Clare stated last year they were invited by Gold Canyon Golf Resort to be the beneficiary of their golf tournament.It was also run in conjunction with the Day of the Cowboys.They had 110 golfers and raised $12,200.They were very pleased with that after having only 60 days to work on it. This year they have a full year to plan it.The numbers thus far show 144 golfers with $29,100.It is a great boost for them considering the 31% increase.They still have spots available for the golf tournament if any of them are golfers. Operations Manager Nancy Burgess stated their biggest obstacle this year is what has happened with St. Mary's Food Bank.The HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 3 OF 44 United Food Bank gives them their government -subsidized food. They get a monthly allotment of food based on how many people we feed every month.They were in a unique position where St. Mary's, before United Food Bank was even United Food Bank, St. Mary's was helping them based on the number of people they fed. They would give us donated products of stuff that people just bring in for them and it was for free.If she said 260 people, they would send her 260 bags every week of donated food.It varied on what it was as it was based on what they had.Usually it was tuna, vegetables and soup and stuff.A lot of cereal. They did that for a long time.They have now decided they are no longer interested in helping the East Valley.They are going to stick to the West Valley.They cut them off.They originally told her one week prior to their being cut off.She reminded them of their contract so they extended it to October 15.That was their last pick up from St. Mary's.It was equivalent to 18,000 pounds of food a month.She cannot even begin to tell them what that is going to do to them.But they are excited, it is a challenge, and they will handle it.They got with United Food Bank and reminded them they are the ones who are really supposed to be helping the East Valley and asked what they would do.They have been trying to figure out a way to help them recoup the 18,000 pounds of food.She does not think they will come anywhere close anytime soon, but they are allowing them to buy their donated products.They will sell her two bins of donated product for 12 cents a pound.Those bins have random things in them.They get a bin of canned foods and a bin of dry foods.There is no rhyme or reason to what is in the bins.It will help out some.It does not give her the cereal, tuna, peanut butter, proteins and things like that that they need to sustain life.They will have to rely on the contributions of the community.They are really going to have to ramp up the food drives.They have to.There is no way they can recoup 18,000 pounds of food without getting the community involved.They may ask why they are not already doing this. She has just completed her second year with the food bank and they came a long way in the first year.They came from not having any paperwork on anything to being very well organized. They finally had a strategic plan meeting with their board. They have a clear goal and know where they are going.This year they are trying to get ready for increased hours for next year, trying to be open on Saturdays, and take over the county's Food Plus program, which is the senior program.They have to finalize the lease on that; it will give us another face for the HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 4 OF 44 community.She is out in the community and some of you have seen her almost everywhere.It is important to get their name out there and let everyone know what their mission is.She has been working with the chamber, the rotary and the senior center. Their goal for next year is to make an impact on the community in a way where they can work together, all the people and businesses who are donating food and money, to find out where they are falling short.She does not think they are reaching everybody.They need to do better.As a community nonprofit she thinks they can do a really good job and she knows a lot of people are really excited about doing this.She is looking forward to coming up with a new program, whether it is helping the homeless, the seniors or what it will look like, but they want to do something that makes an impact on the community next year. Commissioner Barker asked how the 18,000 pounds translates into dollars. Operations Manager Nancy Burgess stated from St. Mary's she was able to buy it at nineteen cents per pound, though actually it was free.It is hard to put a price on it.If they do nineteen cents per pound because it was donated items, or if she gives them the store value, it will be blown out of the water. Board Member Joan Clare stated at nineteen cents per pound it comes to $3,420 a month.Annually it would be $21,040. Operations Manager Nancy Burgess stated it really took them by surprise when they did that; that they were aligning.United Food Bank is East Valley and St. Mary's is the west.It is about time they took care of their own.They have people who have talked St. Mary's, United included, who have asked why they are doing food drives in the East Valley if they are not going to support them. City Clerk Kathleen Connelly stated one walks into Bashas' and they ask for a donation.They want you to give a can of food. Not anymore. Operations Manager Nancy Burgess stated they have a receiver out there named Bobby that goes to Bashas' in Gold Canyon.They told him they had to call St. Mary's because they had food to be picked up.Safeway was also doing the food drive.When the HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 5 OF 44 Safeway manager heard the food would not be coming back to the East Valley, the manager called the Apache Junction food bank and they got all the food.She then called Bobby back the next day and he gave them all the food.The word is out that they are a little bit short and if the stores are going to do food drives they have to support the East Valley, whether they get the food or United.If it is given to St. Mary's, no one here will get it.There are three of them here, the Salvation Army, themselves and one other, that are being affected by the cuts from St. Mary's.The Salvation Army will be in the same boat as they are. Commissioner Barker asked how he can reach them by phone. Operations Manager Nancy Burgess stated she had put out some business cards for them but she could give it to him directly. Commissioner Barker commented he found one of the business cards. Operations Manager Nancy Burgess stated they understand the need for them to really step up this year and try to do their best to make up for the deficit.They will really be pounding the pavement.They have a dedicated person going to the RV parks. So many snowbirds are already back she has 6 to 8 volunteers back this early.They will really start hitting the RV parks starting November 1.They are doing another Thanksgiving meal this year.The distribution will be on November 22.She asked the city council if they could do one or two turkeys each.They are looking for turkeys and any food that goes with that.She gave them a flyer on it. Deputy City Clerk Jan Mason stated the mayor had commented he was going to donate one and challenged everyone there to do one. Operations Manager Nancy Burgess stated the mayor was very kind and gave her a monetary donation that will buy one or two turkeys.She is keeping track of those funds separately because she also recently received a $40 donation to buy more turkeys. Those funds are separate and will be used for Thanksgiving.Any left over from Thanksgiving will be distributed in December. They are not giving out a Christmas meal but they ended up with turkeys left over.Those people that did not get a turkey for Thanksgiving, if they come in in December and show they did not HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 6 OF 44 receive a holiday meal, they will give them a turkey.They plan on having to take care of both.They are doing direct mailing and hope to raise between $25,000.They do two a year. City Clerk Kathleen Connelly stated she gets stuff in the mail from every other organization in the world, it is a long list. Operations Manager Nancy Burgess stated she does, too, including St. Mary's.She is not bashing St. Mary's, please do not take that wrong, they need St. Mary's and they need United Food Bank. They were very fortunate for many years to get food from both places.It is about time they divided up. Vice Chairperson Weeter asked how many churches they have reached.Yesterday she delivered over 93 pounds from her church alone.She asked how many churches in the Apache Junction area they have done because she knows that most of them are looking for ministries. Operations Manager Nancy Burgess stated they probably have ten churches that bring in food and/or money every single week. They have to do a better job getting out to the churches.Last year they had someone who was supposed to be their liaison for the churches.She would love to be able to do it all, but physically she cannot reach all the RV parks, churches and organizations.They have someone named Camille who will do it this year.She is new to the board and has said she will take over trying to get to the churches.They know with the deficit in food they have to do a better job.They are committed this year to get out there. Vice Chairperson Weeter commented her church also brings them the empty water bottles.She did not yesterday as her car was full of food.She asked if that is buying any of the food they are needing. Operations Manager Nancy Burgess stated it is.They are up to about $700 in recycling plastics.They just do plastic water bottles or aluminum beer cans or soda cans.She has a girl on the board who also works Fridays that takes care of the recycling and brings the money back in.She goes once or twice a week and they end up with $20 or $30 every time she goes.It is not a huge moneymaker but it is $1,000 more than she had before they did that.It does go to buy food. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 7 OF 44 Board Member Joan Clare stated they even do that with the RV parks, too. Operations Manager Nancy Burgess stated with some of them, but most of them save their own cans because they recycle.Desert Palm gives them their plastic, but the other RV Parks put their recycling back into their parks.They have tried, and they will keep preaching that. Commissioner Elias asked if they have specific days when people can drop those off. Operations Manager Nancy Burgess stated they are open Monday, Tuesday, Thursday, Friday and Saturday from 9 to 11:30 and 1 to 4.Wednesday is a late day and Saturday they are only open in the morning.A lot of people just set things outside the door. Nicely enough, nobody takes it.She appreciates that.They do appreciate the $30,000 from last year.They have no idea how much that helped them in light of what happened.Their food budget this year was just over $35,000, but it will be closer to $50,000 because of the additional food they have to purchase. Board Member Joan Clare stated the $30,000 the city gave them last year, using the nineteen cents a pound factor, turned into two semi -truck loads of food.That is a lot of food coming in and going back out to the community. Operations Manager Nancy Burgess stated if they ever want a tour, please contact her.She knows that Vice Chairperson Weeter is over there all the time and sees them going crazy trying to get everything done. Vice Chairperson Weeter commented everybody is working and working hard.She is impressed with them. Operations Manager Nancy Burgess stated she would like to show them around on tours.She is proud of what they do.They are the most organized food bank they will ever see.She is not just saying that, it is the truth.It does not smell, it is neat and clean.But she loves to do tours, and so does the board president.They submit their quarterly reports so they know who comes.She again thanked them for their continued support.They appreciate it and could not do this without the city. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 8 OF 44 Vice Chairperson Weeter commented they are in good stead this year and they will probably get what they are requesting.We got more money this year than we usually do. Operations Manager Nancy Burgess stated she approached the city council on that knowing there was a little bit extra and she asked the city council to approve that budget.She knows how important it is to the nonprofits.She is thankful they approved the budget and they are thankful whether they give them more money or not that the money was there for the nonprofits to use.They have fed 27,009 people thus far and last year had a total of 28,005.They are already 31% more.She gave them a list of organizations they currently receive money from.They have received about $2,500 in grants thus far.Their grant writer is new to the board and they are just getting started on grants.Resolution Copper has finally given them some money. They can definitely appreciate the other organizations that have helped them out.They have a new board of directors list; it is a new board as of June.She gave them a copy of the letter from their president. Commissioner Elias commented she noticed their food costs have steadily gone down.Now she is thinking they will go up with the loss of St. Mary's. Operations Manager Nancy Burgess stated they were so proud of that figure.It was costing them $3.27 per bag.They got that down to $1.17. Commissioner Elias asked what the decrease in cost can be attributed to. Operations Manager Nancy Burgess stated she hates to say better management but she thinks that is what it is.They have to watch what they are doing and keep accurate records, what is coming in and going out.Previously there were no records. Better recordkeeping, more accountability for what they are getting in and what they are giving out, taking a look at what they have and what they can give, and they have all sorts of food drives during the year.They are the recipients of all that food.The food bank was full to the max after the food drive.It is very hard to tell everybody they have a lot of food but they do not have to give it all out in one day.They have to space it out so it will last at least a month. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 9 OF 44 Board Member Joan Clare stated it was 22,000 pounds of food last year in one day.That is not quite a semi -truck. Operations Manager Nancy Burgess stated if they ever want to come out and watch, it is always the Saturday before Mothers' Day.They are very busy. Vice Chairperson Weeter commented she mentioned peanut butter and tuna.She asked what about some of the other canned meats such as salmon and chicken, or is it anything they can get. Operations Manager Nancy Burgess stated salmon was their government food product about two months ago.United did a really good job.They sent out a recipe sheet for what could be done with salmon and some other items they gave them.They ran copies and put them in everybody's bag to give them ideas on how they could prepare it and make a better meal.They will take anything, including chili and ham.Anything with meat, like beef stew.Protein items are what they need.A lot of people do not understand they can take fresh products, too.They have a huge walk-in cooler and huge freezer.They can freeze meat and breads, and salad and fruit can be given if people want to give more health -conscious food, instead of the donuts and pies everyone loves but do not really need.She also asks for perishable items.If it comes in that day, it will go out that day.That is what they do with their local stores.They pick up from 12 stores now.The route is quite lengthy.They pick up from Fry's, Safeway, Bashas', Albertson's, and they get bread from Paradise Bakery and Kneader's. Vice Chairperson Weeter asked if Food City is giving anything. Operations Manager Nancy Burgess stated they do not give them a lot.It is primarily their sauces, sandwiches and guacamole. They do not get any meat from them.A lot of stores do not want to give them their meat that will be expiring in case they do not handle it right and someone gets sick.Some stores will not give them fresh produce, cut produce, and fresh fruit.It is sad but true, and they cannot force them to do so.They are diligent about looking at what they bring in.They look at everything, look at the date, and do the best they can.She never intentionally wants to get anybody sick and her volunteers are very good at what they do.Sometimes they get something HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 10 OF 44 that is not good and it will happen.They try to stay focused on giving good food. Commissioner Elias asked if they ever receive food they cannot give out. Operations Manager Nancy Burgess stated they do not.There is a lot of politics with United Food Bank and trying to give out food we have left over.We try to give it out to different agencies, but that is a definite no -no.when she does, she has to try to do it under the table and not give it to another agency involved with United Food Bank because you do not want to get caught doing it.However, they have not had that in so long as they use everything.If that means they have to give out 10 loaves of bread, they can throw it in the freezer. Commissioner Borey asked about their audit regarding financial disclosures on the statement of cash flows. Operations Manager Nancy Burgess asked if this was one from the accountant. Commissioner Borey states she believed so. Operations Manager Nancy Burgess stated she has no clue.She would have to ask about it.They do their monthly and she just assumes it is the same letter every time.They do their books for them; her staff does not do them at all.She does not know if it is their management or themselves.When they get this, it is a lot of reading pages.They get the bank statements, the owner receipts and several other pages.She does not know what that means.She will find out and get back with her.She just trusts what they do. Commissioner Elias asked how many employed staff she has.She believes they have over 300 volunteers. Operations Manager Nancy Burgess stated they do.She is the only full time paid person.She does have three part-time drivers that share hours, and they share less than 40 hours per week.Somebody works 15, somebody work 13 and somebody works the rest.In her mind, the route drivers are even more important than she is.They are the face of the food bank. They had one driver off on medical leave for three months and HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 11 OF 44 they decided they had to hire another driver to split the hours in case she is ever off again.This is the second time she has been off on medical.It does not mean they do not love her as she is a great driver.But in the past couple of years she has had a couple of bad deals.They are splitting those hours with another driver.She also has a permanent rider that helps them. If they ever see their truck out there and what they do, it is a tough job.It is not a one person job.She finally was able to talk the board into it after they had to drive a few times.A young person would have a very hard time doing that job as it is very physical.For example, 801,000 pounds of food came out of the food bank last year.Both drivers are handling the majority of that food. Vice Chairperson Weeter asked if they are younger people that can help with the lifting and stuff. Operations Manager Nancy Burgess stated her permanent rider is 20 and came to them through a Department of Economic Security program for disadvantaged youth.They take youths that have potential and can help.He had to work for them for two months. Afterwards they told him they would pay for this GED and once he passed they would put him in vocational school.This kid blows her away.Her volunteers absolutely love him.Not only does the state believe in him, but she believes in him. She thanked the commission for everything they do.It certainly makes their job a lot easier that they have the backing and support of the city. Vice Chairperson Weeter commented she can be pretty mouthy so if she ever needs somebody to visit some of the other churches she would be glad to help them. Operations Manager Nancy Burgess stated she may take her up on that.It would be wonderful. The next interview was with the Boys and Girls Club, represented by Executive Director Tim Sicocan, Area Director Mark Clavell and Finance Director Swati Webb.Area Director Mark Clavell provided an informational handout that was distributed to the commission. City Clerk Kathleen Connelly requested everyone introduce themselves. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 12 OF 44 Executive Director Tim Sicocan stated the Boys and Girls Club is a youth development organization that has been around for about 100 years.Their membership base is approximately 200 youths that take part during summer activities and regular activities. They also have youths that take part in special events outside their membership range.The membership services run from 5 years old to 18 years old.Their five key areas for youth development are character and leadership - the Keystone program, Coach Crunch which is for the growing mentors, health and life skills, education career development and financial literacy, which is a money management program, Project Learn and Power Hour, which focuses on continuing education and getting more of an intrinsic value for education after school ends.They are also teaching art, which has been lacking in schools because of the tight budgets.They are teaching visual arts, fine arts and drama.They are open Mondays through Fridays and incorporate several different districts.They are open during the school breaks to keep the kids in a safe, positive place. Commissioner Barker asked how many Apache Junction kids are served in an average month. Executive Director Tim Sicocan stated the average daily attendance varies.They track each kid with a membership card they scan as they come in and out.They have had a drop in programs.The average daily attendance is 77 to 80, with a peak time in the summer of 120.In previous years it has fluctuated between 110 and 135. Commissioner Barker commented they serve 77 to 80 per month. Executive Director Tim Sicocan stated that is per day.It could be the same youths that attend on a monthly basis.They look at the number they impact.They know that 3 days a week or 52 visits a year will impact a kid.If there is 104 visits they will change their lives.That is based on looking at juvenile detention rates, looking at high school graduation rates, and if there has been any court referrals, the re -enrollment of any person after that. City Clerk Kathleen Connelly stated the reports they send list the number of visits and their address.Every quarter she gets a significant volume and a good idea of how many kids are going through this. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 13 OF 44 Commissioner Elias commented he mentioned they track graduation rates.She was curious as to what that looks like. Executive Director Tim Sicocan stated it is a project with merging technology.It is in somewhat of a setback.They have been able to track their graduation rates.It is an in -grade graduate program they have been able to track.Based on some of the numbers they have been able to see, 20% of their seniors, those we have seen for more than 5 years, they are graduating. Some of them they do not have updated telephone numbers to contact them.Currently they are able to determine 80% of the youth that are currently enrolled are on track to graduate. Being able to self -audit and keep updated information helps them to refocus, especially during the summertime with kids when that progression is so valuable.The information that was put in when the system was brand new and the training when it was brand new is difficult to go back and change, track and get honest numbers.It was such a brand new technology. Area Director Mark Clavell stated for the past three years they have been getting it put in place nationwide.They are now getting to a point where in the next year or so they will have the database.Sometimes it is their technology or they are not keeping up with them.They do the best they can with it.This last summer they were challenged by the popular education nationwide.It has become a brain game.It takes an average of about 3 to 4 weeks for a teacher to get a kid up to par for their grade level.This is a nationwide program.In Apache Junction, they worked with them every day on each rotation. They continued that with after school Power Hour. Commissioner Borey commented she thinks some of the difficulty is that it is such a mobile community.People move in and move out.Sometimes they lose track of a child. Finance Director Swati Webb stated the national graduation rate is 64%.It is even lower for minorities.As an organization, she can say they are in the upper 80 percentile. Executive Director Tim Sicocan stated the beauty of the Boys and Girls Club is being that drop in program.If anybody needs them, they can come.They are not required to let them know they are moving across the country.If there is a move, a death or a family with a displacement, there is no required HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 14 OF 44 information for them.They focus on the underserved and underprivileged who have to survive wherever they can. Commissioner Elias commented she sees where they are getting something from places.She asked if they are having any trouble receiving funding from other sources they normally receive funds from. Finance Director Swati Webb stated they have not. City Clerk Kathleen Connelly asked if they have seen an increase in attendance they might attribute to the school district not providing some of their programs.They had to drop some of them due to budget issues. Executive Director Tim Sicocan stated they have seen the before school program increase.He believes that with the change in leadership and as they establish trust that needs to occur, it may go up.At this time the attendance has gone down; it is something with Lisa, Brenda and the principal's office that they have established with Four Peaks specifically.They have 80% Title I enrollment.There has been more involvement and partnership with that school to provide more service to the club and get more enrollment and more advancement.They can attribute it to two big losses with the only two full time staff members leaving within six months of each other.One unexpectedly and one left of her own accord.So they need to establish a trust in the community and offer them good programs. They need to provide the proper training and the proper staff. They need to have the funds available to hire the proper trainers to provide the services. Finance Director Swati Webb stated the background on Tim is he knows our Boys and Girls Club programs.He came from a Boys and Girls Club in Portland.He ran a successful club over there. He knows the programs, methodologies and processes. Executive Director Tim Sicocan stated he started as a gym rat. Commissioner Barker asked if the development programs they want the funding for are already lined up and ready to go or are they waiting to see what kind of funding they get. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 15 OF 44 Executive Director Tim Sicocan stated they will be running these programs regardless.For the Boys and Girls Club to be called the Boys and Girls Club it is their responsibility to run them. How often, how frequently and how much outreach they can do to recruit is determined by the salaries, program supplies and outreach to the community to know what they are offering.Only having a select, few people limits what they are able to do. But they have to do the program unit. Finance Director Swati Webb stated they are nationally accredited programs that Boys and Girls Club of America gives out. Commissioner Elias asked what the plan is to reestablish that trust. Executive Director Tim Sicocan stated there is a plan.They have new leadership and a new youth development director who is specifically in charge of running and designing programs.They need to get the staff in place and trained and continue their outreach.They have a foothold established.They have parents that have been actively recruited to gain other parents' support.They have support from Four Peaks Elementary which is the closest and the largest member source.There is a plan in place to get the program grid out but they need to have the proper people in place to do the spectacular kick off. Thanksgiving dinner is a big event for them.The same thing with Christmas.Really using those two established events in the community to re-engage other parents and community members to get that trust back and see those new faces in more of a social setting and roll out the red carpet is their goal. Area Director Mark Clavell stated Tim has some great community partners and a great board.He thinks the plan is in place. Vice Chairperson Weeter asked for any more questions.There were no more questions.They thanked the city for all their support. The next applicant to be interviewed was East Valley Adult Resources represented by Chief Executive Officer Dan Taylor, Chief Operating Officer Tracy Grumberger and Center Director Terri Crawford.He introduced the three of them and passed out a fact sheet. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 16 OF 44 City Clerk Kathleen Connelly stated she gave the commission copies of what he had sent her to give to the mayor and council. Chief Executive Officer Dan Taylor asked if that was on the transportation. City Clerk Kathleen Connelly stated it was. Chief Executive Officer Dan Taylor stated the sheet gives them some information about their organization.They have been in business for 34 years.They have been in Apache Junction for 18 years.They started in a room in the library and have expanded into one of the model multi -generational centers in the state. It has allowed them to grow into the building and given them a lot of opportunities.They focus on a wide variety of people, from fit people that come in on a regular basis to providing a lot of services for people in their homes such as meals on wheels, volunteers that help and that kind of thing.They work the fit to the frail.Many of the activities happen at the multi -generational center.Transportation is always the number one issue.In this area with the limited kinds of transportation it is a more important component. Center Director Terri Crawford stated congregate meals are served at the senior center Monday through Friday.There is a choice every day on meat that they are going to have.Today they have catfish or barbecued ribs.In the summertime they serve anywhere from 45 to 75 people, depending on the menu and what is going on in the center that same day.She stated the back page of the brochure shows the menu and the middle pages show the list of activities.On Tuesdays and Thursdays they provide transportation to the grocery stores.On Monday, Wednesday and Friday afternoons they do medical transportation as far west as Higley and as far east as Gold Canyon.When a lot of the people moved out here the doctors were all in Apache Junction, but businesses have expanded.They go as far north as McDowell and as far south as Baseline.They do provide transportation to the VA Clinic.During the wintertime the lunch numbers go up to about 60 and up to 150 to 175 on special occasions.Tuesday will be a special day with their birthday celebration.They will have 95 people in for lunch.They have 53 people on the home -delivered meals.There are a couple of people in Gold Canyon. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 17 OF 44 Chief Executive Officer Dan Taylor stated the people in Gold Canyon are serviced once a week primarily because of the distance.They take care of the person for a week with one run. Center Director Terri Crawford stated the home -delivered meals do not get the choice that is available at the senior center. They provide low protein diets and diabetic diets for those in need of that.There are some meals that can be reheated in the microwave. Vice Chairperson Weeter asked if they provide gluten free meals. Chief Executive Officer Dan Taylor stated they do but they have not started gluten free meals at this point.The requirements require a separate cooking and separate cutting areas and things like that.Their kitchen is just not set up for that at the moment.They have looked at it but not figured out a way to do it correctly at this point. Vice Chairperson Weeter commented they are really picky about that kind of stuff. Center Director Terri Crawford stated some of them are. Vice Chairperson Weeter commented the reason why she was asking is her family has several celiacs in it.When she was diagnosed as having diabetes, she and her cousin went in to the person who was telling them all about what to do.She finally told the woman not to tell her but to tell her cousin because she is a celiac and they eat a celiac diet.The woman told her she does not have to tell her anything if they are eating a good celiac diet. Chief Executive Officer Dan Taylor stated they heard Terri talk about transportation, since they got the information on that. They have been challenged a little bit with their van transportation over the last couple of years from a funding standpoint, primarily because money that had been coming to the City of Apache Junction through the State in terms of lottery money was taken away.It was swept by the state legislature. Since then they have gotten one grant but they have basically gotten to the point where they no longer have the funds available.They did not get another grant for it.They are looking at making a request to the, city council to move the Ride HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 18 OF 44 Choice, another program that the city supports outside of the human services funding, funds to the van transportation so they can maintain what they are doing there.He stated they have been most appreciative of the funds they have received from this group and the city for the meal programs.The meal programs are critical for them.There has been a lot of discussion about senior hunger and hunger in general.Recent reports state one in six seniors are at risk for hunger on a daily basis.That is a big number, almost double what it was ten years ago.It is an area they are focusing their energy on, but in order to make sure people have good nutrition they have to get them to the center.They have to get food to them in some way.They did not want to come to the city and ask them about changing Ride Choice funds into van transportation funds because they like both programs and think it is nice to have both programs.If they have to have a single program to help people, the van transportation is the one they need to keep.That is what the information is about on the one they had received. Vice Chairperson Weeter commented for more reasons than one, an older person who has lost a partner is not going to want to eat as much or fix something for themselves.She has seen it time and time again where they almost starve themselves. Chief Executive Officer Dan Taylor stated they just say they do not feel hungry and they are just going to fix a piece of toast. That is not very nutritional.They will end up getting sick and in the hospital and who knows what happens after that.Their goal is to try to get good nutrition into them and start there. Then if there are other resources for other programs and services, they will try to do that.It is a socialization, an activity part and they must have that nutritional balance.If they have those components, people can primarily live pretty successfully. Vice Chairperson Weeter commented if they come into the senior center and there is a table with people they particularly like, she has watched the companionship grow and that is really healthy stuff. Center Director Terri Crawford stated because they are meeting at the center during the week, on the weekends they are calling each other. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 19 OF 44 Chief Executive Officer Dan Taylor stated on the request he made back in January he did actually include van transportation, too. Without losing anything from the meals, if they see fit that they want to add some for transportation, they would not object. But he does understand and he knows Kathy had told him that there were more requests than there were funds available.He respects that and understands that, and it is why they are going in the direction they are.Van transportation is a critical element for them.The Ride Choice is great.Their goal is to say they will meet with every single person who is on the Ride Choice program and either get them into their program or get them hooked up with some other type of volunteer service that can at least get them the basic services they might need, whether it be medical transportation, to a grocery store or something like that.It might not be everything they got with Ride Choice but it would at least be the basics that will allow them to live independently, which is the key element.With all the programs they offer, it boils down to what they can do to prevent crisis and things going wrong.If they can prevent enough things everybody wins.The individual they serve wins, but so does the community.We are not having to pay the health costs that are astronomical if someone ends up in an extended care facility.That is the last thing they want to have happen. Commissioner Elias asked if there are fees associated with the meals. Chief Executive Officer Dan Taylor stated there are no fees. They ask for suggested donations of $3.50 for the congregate meals.If someone cannot pay that, they get the meal just like anyone else.The current average in the city is about $2.65 to $2.75.The average donation for the meals on wheels is far lower.They are dealing with an older, frailer, lower income client so it is a lot lower.Those are the people with the greatest need.Although it is lower and it does not help them from a fiscal sense, it is where the greatest need is.The more people they can serve in that area, and right now they are serving every single person that has been referred to them on the meals on wheels program.Their goal is to not have a waiting list.They come to us and they need it, and it means they really need it right now.They do not need it in three months.If they need to put them on the waiting list for three months, by the time they got to them who knows how much worse they might be.They do not want that to occur.They work HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 20 OF 44 really hard to where when a referral comes in, they will get them started as they know it is a great need.Their drivers really become very attached to these people.They get to know them, who they are, if they have animals and if they have a connection with the clinic here in Apache Junction.They can go over and get food and take food out to the clients that have animals.They think it is great as it is all part of the companionship.It can be a huge thing for people to have a pet with them. Center Director Terri Crawford stated they get calls from people who have just gotten out of the hospital and they cannot provide for themselves.They will take them frozen meals and then make a referral to their outreach coordinator.They put together a few meals to get them through. Chief Executive Officer Dan Taylor stated that is the meals while you heal program they will see on their informational brochure.It is a frozen meal emergency program.When someone gets out of the hospital and makes a call to us, they just give them a meal.They do not call and say the case manager has to come and meet with them.If they need a meal, they will get them some meals.It is all the first 30 days of recovery after a hospital stay. Commissioner Borey asked how many of the 338 are from Apache Junction. Chief Executive Officer Dan Taylor asked if she meant that particular program.He would have to look.He does not want to make a guess on that.He would guess in terms of numbers of meals, it is about a fourth of the meals are in Apache Junction for the meals while you heal program, but they can check on that. Commissioner Borey asked about the meals for you program. Chief Executive Officer Dan Taylor stated that is kind of pay me.What they found was when a case manager came out to see them, they were not eligible.But they need a meal like anyone else.They thought about how they could help those people that do have a little bit of money.In that case they have a fee of $6 per meal.They go out and visit first to make sure they can afford the meal.If they can afford the meal they deliver it at HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 21 OF 44 the same time.They get the same meal everyone else does except if they want to, and they like meatloaf, they can order three of them, or whatever other meal they may order multiples of.It is their money.It allows them to keep an eye on things.The drivers are very good about keeping an eye on them.If they see something change in the household, like someone that is normally dressed every day now is appearing in a bathrobe.They will contact the outreach specialist and she will come out and visit. They might uncover something that is wrong or they are depressed about something.They will send someone over to chat with them and sometimes that is all it takes. Center Director Terri Crawford stated sometimes it only takes a phone call from a family member, because they are here and the family is not.They get a lot of winter visitors that come when they can.They call to make sure mom and dad get a hot meal. They know they are at least getting that. Chief Executive Officer Dan Taylor thanked them for their time and efforts.It is a job to hear all these brief presentations and decide what they are going to do.He appreciates them for getting involved. The meeting was adjourned at 6:33 p.m. The meeting was reconvened at 5:02 p.m. on Thursday, October 30, 2014.Vice Chairperson Weeter called the meeting to order. Deputy City Clerk Jan Mason called the roll, announced all were present and they had a quorum. Vice Chairperson Weeter asked if they needed to talk about anything specific before they interview the last applicant. City Clerk Kathleen Connelly stated Mr. Taylor had asked if they could find another $20,000 for him without tapping into his other request.That amount would only cover him for the rest of the quarter.Ride Choice was funded by the council in August and has already been paid for the first quarter.They received $5,552.There is about a $21,000 balance.He is prepared to go to the mayor and council and ask they transfer that over to the van transportation.The full cost of the program for an entire year is $40,000 plus.Last year he asked for $45,000 for the same program and this year he asked for $40,000.She is not HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 22 OF 44 quite sure what the real amount is.She wanted them to keep that in mind.If they were to fund him fully across the board he would be using 50% of what is available.The other thing she gave out is a question she has for Community Alliance Against Family Abuse.Looking at one particular individual, there were four contacts on August 19 with each time being billed at $35 an hour.Her question for them is are these 15 minute phone calls or how are they doing that.There was not only one instance. If they look back before that there were 3 contacts on July 2 for a different party and they also billed that at the $35 an hour.Further down they are using addresses that are outside the city.In that instance they came up with $90 instead of $70.This will give them an idea of some of the problems she encounters, particularly with Community Alliance Against Family Abuse.The woman who submitted this has been there for several months.It is not like this is the first report she has submitted.She has been working with Tanya since at least January.She will have to ask them to explain it as they all need to know, too. Commissioner Barker commented you should never ask a question if you do not already know the answer.He asked what the proper way to do this is.If they do have five contacts they do or they do not. City Clerk Kathleen Connelly stated it may need to be prorated as opposed to charging a full hour for a five minute phone call. Commissioner Barker commented that could be true.Thirty-five dollars is for a full hour, even if they only talk to you for ten minutes.So they charge the minimum. City Clerk Kathleen Connelly stated she would think they would charge something prorated rather than the $35 an hour for each contact.It could have been an hour in each instance. Commissioner Barker commented then that would have been five hours. City Clerk Kathleen Connelly stated it would have been quite a bit of time, and maybe that individual needed that amount on that date.She did not know, but this had never happened before.It started showing up in the quarterly report that covers July/August/September of this year. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 23 OF 44 Commissioner Borey asked if that is when she started. City Clerk Kathleen Connelly stated she has been there since about January. Commissioner Elias commented it is an odd way of reporting it. If they spent five hours with them, one would think they would put the date and times, not just the hours. Commissioner Barker commented that is the way a doctor bills it, or a plumber. City Clerk Kathleen Connelly stated they just put 5 hours.She has no way of knowing if this is five minutes, two minutes or forty-five minutes.She thinks with it being public funds they all need to have an understanding of how much it is coming to per minute if they are charging $35 an hour. Commissioner Barker asked who gets that if they are charging that much. Vice Chairperson Weeter asked where the money goes. City Clerk Kathleen Connelly stated it goes into the programs. She is sure some of it is salaries and some of it is the cost of the facility and phone service. Commissioner Barker commented he sees what she is saying.It comes out of one pocket and put in another. City Clerk Kathleen Connelly stated that is it and they are here if they are ready to meet with them. The final applicant was Community Alliance Against Family Abuse represented by Executive Director Elizabeth Detlivson Garman, Vice President Ann Snyder and Director of Programs Tanya Green. Everyone introduced themselves.They passed out some informational brochures. Director of Programs Tanya Green stated their shelter is staffed by two advocates and a shelter manager.They have a horse therapy program there provided by Heart of the Matter.They bring out the horses on Tuesdays from 3 p.m. to 5 p.m.They HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 24 OF 44 have two groups, the first being for the children in the home and the second is for the mothers of the children.They provide pet therapy to Gabriel's Angels, who bring out dogs to provide therapy for the children in the shelter.They have case management services provided by the advocates.They meet with the clients and assist in developing a plan and goals they have. They meet weekly to look at the resources and services necessary to achieve the goals and acquire the resources.Whatever is identified as a need to progress towards independence they assist in case management services.They provide transportation locally and to Maricopa County to meet legal appointments, medical appointments, educational and employment appointments. They can now get reduced fare bus passes for those clients who can reach those appointments along bus routes.They do safety planning with all of the clients, identifying areas that may impact or compromise their safety and plan out ways to promote safety at work or at their children's school.An abuser may be able to find out where they are located through their cell phone or through Facebook.They cover every area of the client's life to assist them in safety training.They provide educational groups within the shelter.The three main topics are domestic violence, sexual violence and job readiness.They get the need of the clients that are being served and place them into groups. They have a support group within the shelter provided by their licensed counselor who gives them empowerment sessions.Their community -based services include legal advocacy.They have two legal advocates that provide services for their clients in the community and in the shelter.They help identify legal options that are available to them and educate them on the different processes of divorce, child custody and orders of protection. They assist in preparing and filing the documents.There is also safety planning in this area.They provide transportation for legal advocacy; some of the clients have to travel an hour to get to the courts.They offer food boxes through the United Food Bank.Clients can get a food box once a week.They also supply basic hygiene needs.They have an on scene response team through a collaboration with Apache Junction Police Department. They are dispatched by the police department to provide on scene services to victims of domestic violence and sexual assault. They meet the client where they are, at home or the police department, and they help with crisis intervention at that time, inform them of the resources available, the options available and build a rapport.They have one on one emotional support. They have empowerment sessions facilitated by a licensed HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 25 OF 44 counselor telephonically and in person.They have a support group with a licensed counselor who does an empowerment group session.They will soon be offering the domestic violence, sexual violence and job readiness classes at the outreach office.They will be offered once in the day and once in the evening to cater to those who have jobs or other responsibilities. Executive Director Elizabeth Detlivson Garman stated they have given them an informational sheet regarding the services provided to Apache Junction residents whose identification they can obtain.She chose the first quarter as they just completed the first quarter of this funding year.They have had a significant increase in the number of Apache Junction residents they are serving, leading to increased services and increased hours. Commissioner Barker commented the empowerment services have stayed relatively the same and so has the legal advocacy.There has been a tremendous jump in general advocacy. Executive Director Elizabeth Detlivson Garman stated the on scene response is captured in general advocacy.Everyone they respond to on scene is an Apache Junction resident.Many of those people come in for other services, such as legal advocacy, a food box or just someone to talk to.This program was added in August 2012. Commissioner Barker commented the jump is generally attributable to services they are providing now that they did not use to provide.They are reaching more people. Executive Director Elizabeth Detlivson Garman stated that is correct. Vice President Ann Snyder stated in the case of empowerment the clients transition in and out.The number may stay fairly constant, but they are seeing more people than it reflects. Executive Director Elizabeth Detlivson Garman stated they have requested $18,000 this year.The total cost of eligible services, if billed and reimbursed for the three services provided to Apache Junction residents, was $15,000 for Fiscal Year 2013 and $18,000 for Fiscal Year 2014.They project HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 26 OF 44 $28,000 for Fiscal Year 2015.On the letter we received they were asked to talk about their overall funding strategies. Their annual operating budget is about $650,000.Government grant funding is 77% of that with the Department of Economic Security grant for the domestic violence shelter, the Department of Health Services grant for rural network, the Department of Public Safety for the crime act grant, the Governor's Office of Children, Youth and Families for the Services Training Officers and Prosecution grant for domestic violence and the city.They get another 10% from other grants from the United Way and a variety of small foundations.Fundraising events account for 4% of their budget and 9% is from group and individual contributions.Their two major events are Disco Fever and their 5K Race for Safety.They have a tax credit campaign with the push in November and December.They have individual and group fundraising.In the last year the board has been working to increase the individual and group fundraising, and every member of their board and staff make cash donations. City Clerk Kathleen Connelly stated she talked to her accountant about the tax credit this year and added everyone should be doing that.It is a double benefit. Executive Director Elizabeth Detlivson Garman asked if they had any questions. City Clerk Kathleen Connelly stated she is not doing this to embarrass anybody.She needs the information for herself.She highlighted two areas and blocked out the addresses in order to protect the individual.On August 19 the very first party was listed four times at $35 an hour.Maybe this person got an hour's worth of service each time, but she has never seen this before.That is why she is asking.She asked if they are getting a 10 minute phone call and they are getting billed at $35 an hour.She asked how that is working. Director of Programs Tanya Green stated each service has a specific title.For legal advocacy there may have been new advocacy safety planning or legal advocacy court accompaniment or legal advocacy filing of court documents.She knows who she is talking about but she cannot remember her name. City Clerk Kathleen Connelly stated she never sees the name. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 27 OF 44 Director of Programs Tanya Green stated she had called to ask if she should bill for each service provided on that day or a percentage or bill for a day.She asked if they can only bill for one service on that day.She was told to put down each service provided on that day.She is sorry she did not write down who she spoke to for clarity, but she was not sure when she first got there of how to complete this report. Executive Director Elizabeth Detlivson Garman stated they also bill for fractions of a service.If there was a half hour they will bill for a half hour versus a full hour. City Clerk Kathleen Connelly stated she assumed from looking at this that this individual received four hours because that is what the total comes out to. Executive Director Elizabeth Detlivson Garman stated they may have received four hours on that day but there are two dates. One day, the 19th, they may have received an hour. City Clerk Kathleen Connelly stated but it still comes out to four times at the $35 an hour, meaning four hours on one particular day. Executive Director Elizabeth Detlivson Garman asked if that was not for two days there. City Clerk Kathleen Connelly stated it looks like it is only one. Director of Programs Tanya Green stated she would go back and check these two if she would like her to. City Clerk Kathleen Connelly stated she would. Director of Programs Tanya Green stated the way she explained it was the way she believed it was supposed to be.However, she can definitely account for the time instead of the service. When she called in she was informed it was the service and she can bill for the service provided on that specific day.There were four legal advocacy services provided to this specific individual on that day. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 28 OF 44 Executive Director Elizabeth Detlivson Garman stated that equaled four hours. Director of Programs Tanya Green stated that is correct. Commissioner Elias commented she knows she mentioned different services.She asked what the different legal services were. She commented it could be different legal services all on the same day encompassing different amounts of time. Director of Programs Tanya Green stated a legal advocate may have an appointment with a person on their case load.That person is coming in to receive assistance in obtaining an order of protection.The first service they may input is legal advocacy education order of protection.They sit there for thirty to forty-five minutes explaining the details concerning the order of protection.They will put that in as one service because that is what it is called in our data base.Then they provide transportation for court, which is legal advocacy transportation court for when they take the person to court.As she explained earlier it sometimes takes an hour to go to court. They could be taking them to Florence or a different court. That service is also identified under legal advocacy.They also have legal advocacy court accompaniment.If they have to stay in court for two or three hours for an individual to obtain that order of protection, then they are staying there for that time as well.Then they will also be driving back an hour from court for additional legal advocacy transportation court.That is why it may look like it is taking that much time. City Clerk Kathleen Connelly stated it is hard to tell because it is just a date entry. Director of Programs Tanya Green commented it lacks the name of the services. City Clerk Kathleen Connelly asked if she could find some way to include that information it would be helpful. Director of Programs Tanya Green asked if it would be okay if she starts including that on the next report. City Clerk Kathleen Connelly stated that would be fine. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 29 OF 44 Director of Programs Tanya Green stated she would make sure to do that. Commissioner Elias commented they had mentioned earlier the three goals:safety, planning and promoting healing.And that their satisfaction comes from watching their clients walk away from them after using their services.They would like to obtain 85% of those goals.She asked how they measure that. Director of Programs Tanya Green stated right now they use customer satisfaction surveys in every area.They give out surveys at the shelters, at on scene responses, and they are given out by the legal advocates.There are three different times they give out surveys.The first one is after the intake just after the person came to them to start receiving services. They can choose to complete it at a different time.The second time is during the services during identified time frames.They are constantly assessing whether their services meet the needs of the individuals.The last time a survey is given is during their exit.They have either decided they are done with our services or they exit after the four month time frame they are allowed to stay at the shelter.At this time they have a 92% satisfaction with the services that have been provided.During the last quarter they received 100%. Executive Director Elizabeth Detlivson Garman stated at the end of the month following the end of the quarter, she and Tanya go over those results to see if there are any changes, if things have improved or if the satisfaction has decreased.They talk about the reasons there might be for it.Tanya then meets with the staff who deliver those services to discuss the progress and what can be done. Commissioner Barker commented he noticed their budget is going to increase quite a bit.He asked what her plans were for meeting such an increase. Executive Director Elizabeth Detlivson Garman stated she looked at the budget for last year.Their approved budget was $640,000 for last year.This year it is $650,000. Commissioner Barker commented this year is $650,000.He asked what it was last year. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 30 OF 44 Executive Director Elizabeth Detlivson Garman stated $640,000. Commissioner Barker commented he had been looking at it wrong. Because their general advocacy rates have gone up he had thought they would need a higher budget. Executive Director Elizabeth Detlivson Garman stated currently they have delivered increased services without increased resources but that is no longer sustainable.They have applied for additional funding from certain funding sources but they do not put those in the operating budget as they cannot spend it if they do not get it.There is a possibility they can end the year with more than $650,000. Commissioner Barker commented he looked at it wrong. Commissioner Borey asked if there is still some confusion over the non -city addresses.There had been some on some of the reports. Executive Director Elizabeth Detlivson Garman stated once in a while they have an occasional confusion. Commissioner Barker asked if they have a city map. Director of Programs Tanya Green stated it is right behind her desk.She called in once and just read the address because it did not help her. Commissioner Barker commented a lot of people do not know if they live in the city or the county.They have no idea. City Clerk Kathleen Connelly stated they may live in a county island but their mailing address is Apache Junction. Commissioner Barker commented people who live in East Mesa think they live in Apache Junction since they have an Apache Junction address. Executive Director Elizabeth Detlivson Garman stated they have ongoing confusion but they do have a better grasp of it than they used to. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 31 OF 44 City Clerk Kathleen Connelly stated they show up on election day and fight about the city limits. Commissioner Barker commented the longer they stay, the better off you will be on the boundaries. Executive Director Elizabeth Detlivson Garman stated they have found innovative ways to come up with their back up documentation.It used to be one of their issues.Now they take a picture of the documentation and put it in a file. Vice President Ann Snyder stated the board has participated in a series of ongoing educational classes about domestic violence and the services surrounding sexual assault.They are very proud of their staff and the progress they have been able to make with finite resources.That has been the case for many of the nonprofits over the last couple of years.They pride themselves on being fiscally responsible and watching over their duty to the organization as well.They appreciate the opportunity to present the work that these fine folks at this organization do. Vice Chairperson Weeter asked how the party was yesterday. Vice President Ann Snyder stated they had a great time at Disco Fever. There was general discussion on the events at the party. Commissioner Borey commented she believed they are also doing things with the Boys and Girls Club, presenting some things on dating. Executive Director Elizabeth Detlivson Garman stated that is correct.They did not include them in the presentation because it is not part of the purposes they are requesting funding for from the city. Vice Chairperson Weeter thanked them for coming in and giving a nice presentation. 5.Consideration and action on recommendations for human services funding for FY 2014-15. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 32 OF 44 Vice Chairperson Weeter commented she is not like the guy that used to be our head person.She does not sit down and do all the work that he used to do. City Clerk Kathleen Connelly asked if she meant Andrew. Vice Chairperson Weeter commented that is correct.She is interested in making sure there is food for the people in the city that need the food.That is her first priority and she does not know what everyone else's priorities are. Commissioner Mullen asked her if she wanted him to put up his numbers.In the past Andrew had put up his numbers and once everyone saw what the basic was, they would just tweak it.They used his numbers for a starting point.The food bank is asking for $30,000 and his feeling is they should get $30,000.If they look at how many people they serve in Apache Junction out of all four, they actually serve more people in Apache Junction than all the rest of the nonprofits that we deal with.Right now they have problems anyway so he thinks they should get the $30,000.Community Alliance Against Family Abuse does not deal with as many people as the food bank, but he thinks they do provide a very important service for the city.He has them getting all of their money.The adult resources center requested $30,000 for the two food programs and they are asking $40,000 for the van.His feeling is they should get their $30,000 for the food and he has nothing for the van.The van came up last year and he thinks the year before that. Vice Chairperson Weeter commented it did. Commissioner Mullen commented this van seems to always pop up. The numbers are always different and they always seem to find funding somewhere for their van.He does not want to start giving them money for this van because next year they will want to see this again and we might happen to have funds.That leaves the boys and girls club.Last year they asked for $20,000 and we gave them $11,000.This year they are asking for $25,000.Two questions came up that he found interesting.One is when they asked the finance person about their financing for the year she was hesitant to say they were doing pretty good. She did not say they were down. and she really did not want to say they were up.She said they are even.When they were asked about the number of people that are using their services right HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 33 OF 44 now the gentleman said their enrollment is down this year.They are asking for more money, they are doing okay, and their serving less people.Given all that, they want $25,000.He has them getting $22,000 which is actually double what we gave them last year.They are making out a lot better than they did last year.Those are his numbers and they can tweak them any way they want. City Clerk Kathleen Connelly stated the boys and girls club thinks the enrollment is down because of two things:the change and from what she has heard from some people that were regularly going there is Laurie's death shook the kids a lot.It is not the change to Tim, it is the shock of what took place. Commissioner Borey commented they are building up those numbers again but it will take Tim some time.It is because of the male versus the female.There is that shift, too. Commissioner Mullen commented we are giving them twice as much as we did last year. Vice Chairperson Weeter commented they do have other ways to raise funds. Commissioner Borey commented what is good about his numbers is we are covering families, seniors, youth and all the community needs. City Clerk Kathleen Connelly stated they are covering domestic violence and those type of things, too. Commissioner Borey commented she thought it looked good. Commissioner Elias commented she was thinking the same thing. It really does work.She had done that thinking ahead but when the food bank stated they were getting hit with not getting that funding, that is the only thing she is wondering about and thinking they might want to be giving them a little bit more. Originally she did the same thing but she keeps thinking about the hit from St. Mary's.She wondered if that would be enough. City Clerk Kathleen Connelly stated they submitted their report by the end of January, as the ordinance requires.She has had this since January and the St. Mary's stuff came afterward. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 34 OF 44 Commissioner Barker commented he would like to give the food bank $32,000 and the boys and girls club $20,000. Commissioner Mullen commented that was a good move.They can look at it and see if they want to make any others. Commissioner Barker commented they gave the boys and girls club $11,000 last year.This is quite a boost for them.Considering the trying time they are going through, they probably can use it.He was over at the food bank today and their shelves are pretty empty. Vice Chairperson Weeter commented they are pretty empty.Even the churches are not able to help. Commissioner Barker commented they are not worried, or maybe they are a little worried. Vice Chairperson Weeter asked if they could tell she is a food bank advocate.She is involved with seeing what happens.When the winter visitors come they get more but it goes very quickly. It does not stay on the shelf very long. Commissioner Borey asked what the percentage is of the winter visitors using the food bank versus the residents, but she does not know how they can figure that out. City Clerk Kathleen Connelly stated they do get proof of residency. Commissioner Barker commented if they have an Arizona driver's license they are not a snowbird. City Clerk Kathleen Connelly stated she thinks a lot of out-of- state people do not switch to the Arizona driver's license because they do not have to register their vehicles.Arizona has a higher registration rate.When they give her the reports there are a lot of non-resident addresses.But even if she filters those out, their level of service with the in -city addresses far exceeds the level of funding. Commissioner Barker commented he would be surprised if there were many snowbirds who visited the food bank. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 35 OF 44 Vice Chairperson Weeter agreed.When they first came here they were kind of snowbirdy but then they decided to stay year round. Commissioner Barker commented he would be surprised if many of them were using the food bank. City Clerk Kathleen Connelly stated she sees a lot of repeat addresses, repeat meaning she not only sees them going to the food bank for food but she sees them on police reports and various other reports.There is a pattern in some cases. Vice Chairperson Weeter asked if that throws up a red flag for her to follow up on. City Clerk Kathleen Connelly stated it does not.The people going to the food bank might be the children of a domestic violence incident or something like that. Commissioner Elias commented she could see if they were having challenges putting food on the table they are probably having child problems. The other members of the commission agreed. Commissioner Barker commented everyone on that list will be happy with what they are getting. City Clerk Kathleen Connelly stated Mr. Taylor may not be. Commissioner Barker asked if that was because of the $40,000. He asked what he got last year. Deputy City Clerk Jan Mason stated he got the same amount last year, but he got the van transportation from the Indian tribe, and he cannot get it from there this time. Vice Chairperson Weeter commented he can do the same thing this time. Deputy City Clerk Jan Mason stated they denied him this year. Commissioner Barker asked what the name is of the copper company. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 36 OF 44 City Clerk Kathleen Connelly stated that is Resolution Copper. Commissioner Barker commented Resolution Copper is feeling pretty generous lately. City Clerk Kathleen Connelly stated city staff has worked with them to try to sell advertising on their vehicles.They tried but they were not able to get anybody.It will be interesting. Commissioner Elias commented that is a significant amount of money and she does not think they could do that every year. Vice Chairperson Weeter commented she knows they cannot do that every year. City Clerk Kathleen Connelly stated she would give them a little bit of background.Mountain Health and Wellness did not apply this year because of their internal transitions and she keeps hearing that someone else is going to come in and take them over.It will not be a hostile takeover there.They are looking for someone to do that.They are having an event in the park north of them that will encompass organic foods, training and all kinds of things.They are going to take care of the community in another way.Community Christian Church last year started once a month on a Saturday where food boxes are brought in and vegetables are sold at a very inexpensive cost that is open to the public.They are continuing that starting next month until May.There is another one, she is not sure if it is called the Genesis Group or Genesis something, has been working with local churches behind the scenes for a couple of years. About 3 months ago they applied to put in a soup kitchen on the west side of Idaho Road.There are some brick buildings that are there.One of them is set up for a kitchen.They are moving in a soup kitchen.She saw the reports on it 3 months ago but has not seen any activity there.She does not know if they have changed their mind.That is also going on behind scenes.The Genesis group is included in the letters we send out every year and they have never applied.They have complained after the fact that they did not get funded but they have never applied. Commissioner Elias asked if they are a 501(C)3. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 37 OF 44 City Clerk Kathleen Connelly stated they are not.We found out during the application process that they are partnering with a church in Gold Canyon and the church is saying that group is an arm of their mission.That is what they are doing.In the meantime the Genesis group might have gotten their 501(C)3, but as of three months ago they still did not have it.They may have others coming to them the next time around. Vice Chairperson Weeter commented she remembered when they had a lot more than just four and it was difficult. City Clerk Kathleen Connelly stated these would be local.One of them we could not think of earlier was Junior Achievement and they were Tempe -based.They provided services out at Gold Canyon at one of the schools out there. Commissioner Borey commented she thought United Food Bank came in once. City Clerk Kathleen Connelly stated United Food Bank and St. Mary's came in a long time ago.Central Arizona Shelter Services in downtown Phoenix came in several years in a row. They did not understand that we required proof of city residency.They told her they do not ask for that. Commissioner Barker commented one of the issues is if one is homeless, how can they be a resident. Commissioner Borey commented she does not think they have a provable address. Commissioner Barker asked if everyone liked that and if it was something they could all live with. Commissioner Mullen MOVED TO ACCEPT THE FUNDING AS IT STANDS. (FOOD BANK -$32,000, BOYS AND GIRLS CLUB -$20,000, COMMUNITY ALLIANCE AGAINST FAMILY ABUSE -$18,000 AND EAST VALLEY ADULT RESOURCES -$30,000.) Commissioner Barker SECONDED THE MOTION. Commissioner Mullen AMENDED HIS MOTION TO ADD THAT THEY NEED TO MAKE SURE THE MONEY FOR EAST VALLEY ADULT RESOURCES IS DESIGNATED FOR THE FOOD PROGRAM, NOT THE VAN PROGRAM. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 38 OF 44 Commissioner Barker SECONDED THE AMENDMENT. VOTE:Unanimous. The motion carried. 6.Discussion on schedule for presenting recommendations to the city council. City Clerk Kathleen Connelly stated the recommendations will be on the council work session for November 17.It would be good if at least one of them would be there.She will do the presentation but it is helpful to have one of them there to say they agree with everything.They will direct staff Tuesday, November 18, to prepare the contracts based on your recommendations.The actual contracts will be voted on at the December 2 meeting.They will be on the consent agenda so they will not need to be there.Interestingly enough, Mr. Taylor's request to have the Ride Choice money diverted to van transportation will be on the same night.She could not have worked it better as they will be seeing both items, related as they are, on the same evening.They can always change the commission's recommendations, but they never have. Vice Chairperson Weeter commented she cannot remember them changing them before. There was general discussion as to what members would come to what meetings. 7.Election of chairperson and vice chairperson. Vice Chairperson Weeter opened the nominations for chairperson. Commissioner Barker NOMINATED JODENE WEETER FOR CHAIRPERSON. Deputy City Clerk Jan Mason stated this would be a vote for Jodene Weeter as chairperson. VOTE:4-1 (Vice Chairperson Weeter voted in opposition.) The motion carried. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 39 OF 44 Deputy City Clerk Jan Mason stated Jodene is the new chairperson. Chairperson Weeter NOMINATED RANDY MULLEN AS VICE CHAIRPERSON. Deputy City Clerk Jan Mason advised this would be a vote for Randy Mullen for vice chairperson. VOTE:Unanimous. The motion carried. Commissioner Borey asked if the food bank could be a conflict of interest. City Clerk Kathleen Connelly stated she did not think so.Joel has stated it is one thing if you are receiving income but if you are volunteering it is not.It is a better way to see if something is working by being there on the ground floor. Commissioner Borey commented she thought it would be good to go to all four of them and find out what a day is like. Commissioner Barker commented that is a good idea. Chairperson Weeter stated the food bank is so busy. City Clerk Kathleen Connelly stated they are so much better organized in the past two years now. Chairperson Weeter commented but they are busy, and they have more volunteers than they originally had. Commissioner Borey commented the boys and girls club was thrilled to death to get the extra bread from the food bank now and then. City Clerk Kathleen Connelly stated if they are getting bread from Paradise Bakery and Kneader's they are getting good bread. Commissioner Borey commented she does not know what they are doing now, but when she was there they would bring them all the bread and donuts and the kids would go crazy over the donuts. It just helps the parents with what they have to buy. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 40 OF 44 City Clerk Kathleen Connelly stated she was pleased with Community Alliance Against Family Abuse doing the horse therapy. Chairperson Weeter commented and the pysch therapy. Commissioner Barker commented he has been on this commission before and this is a good group.We have had good groups in the past but this is a good group. City Clerk Kathleen Connelly agreed.She stated she could remember one summer where they usually would fight during some of the meetings.This is much better. Chairperson Weeter asked if she believed it is because there are so many different thoughts and ideas. Commissioner Barker commented thoughts are exactly what it is. Commissioner Borey commented they have all worked in different areas, too.They have a really good mixture. City Clerk Kathleen Connelly stated this is an excellent recommendation.She thinks almost everybody will be pleased. Chairperson Weeter asked who would not be.Probably the one who was asking for the money for his van.She believes they would be putting their foot in trouble if they started paying for the van outright.She thinks that would cause them major problems. City Clerk Kathleen Connelly stated it would possibly create an expectation. Chairperson Weeter agreed. Commissioner Barker commented there was apparently already an expectation. Commissioner Borey commented it is too bad they do not have transportation. City Clerk Kathleen Connelly asked if she meant public transportation. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 41 OF 44 Commissioner Borey commented they need public transportation desperately. City Clerk Kathleen Connelly stated there were a couple of times in the past where we had bus service and those kinds of things but they never survived.Even the bus service that Mesa extended up to Signal Butte and Southern was discontinued because there was not enough ridership. Commissioner Barker asked if she remembered the trolley. City Clerk Kathleen Connelly stated she did. Commissioner Barker commented nobody rode it. City Clerk Kathleen Connelly stated they were open air and people expected them to provide door to door service.It did not work out. Commissioner Barker commented it was a great idea but it just did not work. Commissioner Borey commented she had thought of using one school bus and just doing the kids with a punch card or whatever.They could go to the library or the multi-gen so they could get around town.It is really tough for a lot of these kids. 8.Selection of future meeting dates. City Clerk Kathleen Connelly stated they do not have any future meetings scheduled.Before long they will be starting the new cycle. Commissioner Borey commented she gets the new information at the end of January. City Clerk Kathleen Connelly stated she gets them by whatever the last working day in January is.The city is closed on Fridays so it would have to be no later than a Thursday. Deputy City Clerk Jan Mason stated she believed it was January 30 this time. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 42 OF 44 Commissioner Barker asked when the meetings were switched from the spring to the fall. City Clerk Kathleen Connelly stated there were two reasons.It took a long time for the budget to get done in the past. Commissioner Barker commented the commission did not know how much money it had. City Clerk Kathleen Connelly stated there was always a number there but they did not know if it would be approved until sometime in August.This year it was approved earlier but she was out for three months.That is what happened there. Commissioner Borey commented it is just because all of these people have to work. Commissioner Barker commented the funding starts in January. City Clerk Kathleen Connelly stated the funding starts on July 1. Commissioner Barker commented it is still months away. City Clerk Kathleen Connelly stated it is.They have to apply by the end of January for the next year so it can be worked into the budget. Commissioner Borey commented it is retroactive. City Clerk Kathleen Connelly stated that is correct.They will not miss any of the funding.The food bank, boys and girls club and Community Alliance Against Family Abuse have already turned in their reports.She does not have anything from Mr. Taylor yet which is an indication that they are behind.He may have realized he does not have a signed contract yet so maybe he should not turn it in. Chairperson Weeter asked if we know when they will have a contract. City Clerk Kathleen Connelly stated if the council follows their recommendation, the council will have their contracts on the agenda on December 2, 2014. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 43 OF 44 Commissioner Barker commented he could only remember one instance when the council did not follow that.He asked if she could remember more than one. City Clerk Kathleen Connelly stated she could not even remember that one. Commissioner Barker commented that was Joe Durbala. Deputy City Clerk Jan Mason stated it was when Joe wanted to add the boys and girls club.It was a new one at that point. City Clerk Kathleen Connelly stated every other time they have gone with the recommendation. Commissioner Barker commented that was years ago. Commissioner Elias commented that was before her time. Commissioner Barker commented it was their first year and he was not sure they had all their qualifications but Joe was running for re-election. City Clerk Kathleen Connelly stated he is thinking of doing that again. Commissioner Barker commented he discourages him when he calls him. 9.Adjournment. Chairperson Weeter adjourned the meeting at 6:03 p.m. Jodene Weeter Chairperson Kathleen Connelly City Clerk HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 AND OCTOBER 30, 2014 PAGE 44 OF 44 MINUTES OF THE HEALTH AND HUMAN SERVICES COMMISSION City Clerk Conference Center 300 E. Superstition Blvd., Apache Junction, AZ OCTOBER 29, 2014 - 5:12 P.M. OCTOBER 30, 2014 - 5:02 P.M. COMMISSIONERS PRESENT: JODENE WEETER, VICE CHAIRPERSON (arrived 5:17 ED BARKER JUDY BOREY GEORGIANA ELIAS RANDY MULLEN p.m.) 1.Call to Order/Attendance. STAFF PRESENT: KATHLEEN CONNELLY, CITY CLERK JAN MASON, DEPUTY CITY CLERK City Clerk Kathleen Connelly called the meeting to order at 5:12 p.m. Deputy City Clerk Jan Mason called the roll, advised Vice Chairperson Weeter was on the way and there was a quorum present. 2.Approval of minutes of November 14, 2013 and October 22, 2014. City Clerk Kathleen Connelly stated they have the set of minutes from last week and a set of minutes from last year. Commissioner Mullen MOVED TO APPROVE THE MINUTES FOR OCTOBER 22, 2014 AND NOVEMBER 14, 2013. Commissioner Borey SECONDED THE MOTION. VOTE:Unanimous. The motion carried. 3.Status report on applications for city human funding. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 1 OF 44 services City Clerk Kathleen Connelly stated staff sent letters to the four applicants.The interviews were set up alphabetically so today they would have had the food bank, boys and girls club and Community Alliance Against Family Abuse.Community Alliance Against Family Abuse contacted us yesterday and asked if they could do their interview tomorrow instead because they are having a Halloween party right now and she guesses that is where they felt they should be.She let the director know that if she wanted to get in contact with Dan Taylor, they could switch their days and Dan agreed.It was probably better for Dan because he would not have been able to be here tomorrow himself. He would have had to send other people.The applicants are out there and they can start with the food bank.(During this briefing Vice Chairperson Weeter arrived at 5:17 p.m.) 4.Interview of selected applicants for city human services funding for FY 2014-15. The first applicant to be interviewed was the Apache Junction Reach Out Food Bank, represented by Operations Manager Nancy Burgess and Board Member Joan Clare.City Clerk Kathleen Connelly asked everyone to introduce themselves. Operations Manager Nancy Burgess presented a handout to City Clerk Kathleen Connelly.She had not made copies for the commission members. City Clerk Kathleen Connelly stated she had asked for that as there was some detail missing as to who was providing the funding.She had asked them to bring some more information on it.She assumed that is what the handout is. Operations Manager Nancy Burgess stated it is. City Clerk Kathleen Connelly gave it to the commission members to look at during the interview. Operations Manager Nancy Burgess stated the board president wanted to be here but by the time they checked their mail he could not attend.He was already committed to attend a YMCA shindig in Tucson.She stated their numbers so far this year show they are up 31%.They have more people this year than last year.She did not think it was that much and was blown away when she ran the numbers yesterday.She attributes it to HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 2 OF 44 families being a lot bigger.It is the grandparents having custody of their grandkids.They are getting large families of 6 or 7, and some even 10 and 12.They are combining families. They have all the proper documentation.It takes a lot more food to feed a family of 8 than 1 or 2.Their food boxes are based on family size.If they are one or two, they get enough for one or two people.If it is 5 or 6, they get quite a bit more food.They get enough food to sustain them for 3 to 5 days.That is all the emergency food pantry is supposed to provide.A lot of the clients have come in and said the amount of food they get will last 30 days.It will not.She can only do 3 to 5 days and then they have to find another resource. They have a list of resources available to give them if they need more.She has food banks in Mesa, Queen Creek and everywhere that they can call if they live in the area and get further assistance.They do get money from the RV parks.About 48% of their annual contributions are from individuals.The people in Apache Junction are the most generous people she has ever met in her life.Her previous position was over in Chandler and their individual donations were maybe 10%.When she got over here she thought she would have to go to the businesses.After her first year, when they ran the numbers, almost 50% was individuals.This is why she lives in Apache Junction.It is an awesome community. Commissioner Barker commented it is why he lives here, too. Operations Manager Nancy Burgess stated there is a lot to be said for that.She requested Joan Clare talk to the commission about a great fundraising event started last year they are continuing this year. Board Member Joan Clare stated last year they were invited by Gold Canyon Golf Resort to be the beneficiary of their golf tournament.It was also run in conjunction with the Day of the Cowboys.They had 110 golfers and raised $12,200.They were very pleased with that after having only 60 days to work on it. This year they have a full year to plan it.The numbers thus far show 144 golfers with $29,100.It is a great boost for them considering the 31% increase.They still have spots available for the golf tournament if any of them are golfers. Operations Manager Nancy Burgess stated their biggest obstacle this year is what has happened with St. Mary's Food Bank.The HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 3 OF 44 United Food Bank gives them their government -subsidized food. They get a monthly allotment of food based on how many people we feed every month.They were in a unique position where St. Mary's, before United Food Bank was even United Food Bank, St. Mary's was helping them based on the number of people they fed. They would give us donated products of stuff that people just bring in for them and it was for free.If she said 260 people, they would send her 260 bags every week of donated food.It varied on what it was as it was based on what they had.Usually it was tuna, vegetables and soup and stuff.A lot of cereal. They did that for a long time.They have now decided they are no longer interested in helping the East Valley.They are going to stick to the West Valley.They cut them off.They originally told her one week prior to their being cut off.She reminded them of their contract so they extended it to October 15.That was their last pick up from St. Mary's.It was equivalent to 18,000 pounds of food a month.She cannot even begin to tell them what that is going to do to them.But they are excited, it is a challenge, and they will handle it.They got with United Food Bank and reminded them they are the ones who are really supposed to be helping the East Valley and asked what they would do.They have been trying to figure out a way to help them recoup the 18,000 pounds of food.She does not think they will come anywhere close anytime soon, but they are allowing them to buy their donated products.They will sell her two bins of donated product for 12 cents a pound.Those bins have random things in them.They get a bin of canned foods and a bin of dry foods.There is no rhyme or reason to what is in the bins.It will help out some.It does not give her the cereal, tuna, peanut butter, proteins and things like that that they need to sustain life.They will have to rely on the contributions of the community.They are really going to have to ramp up the food drives.They have to.There is no way they can recoup 18,000 pounds of food without getting the community involved.They may ask why they are not already doing this. She has just completed her second year with the food bank and they came a long way in the first year.They came from not having any paperwork on anything to being very well organized. They finally had a strategic plan meeting with their board. They have a clear goal and know where they are going.This year they are trying to get ready for increased hours for next year, trying to be open on Saturdays, and take over the county's Food Plus program, which is the senior program.They have to finalize the lease on that; it will give us another face for the HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 4 OF 44 community.She is out in the community and some of you have seen her almost everywhere.It is important to get their name out there and let everyone know what their mission is.She has been working with the chamber, the rotary and the senior center. Their goal for next year is to make an impact on the community in a way where they can work together, all the people and businesses who are donating food and money, to find out where they are falling short.She does not think they are reaching everybody.They need to do better.As a community nonprofit she thinks they can do a really good job and she knows a lot of people are really excited about doing this.She is looking forward to coming up with a new program, whether it is helping the homeless, the seniors or what it will look like, but they want to do something that makes an impact on the community next year. Commissioner Barker asked how the 18,000 pounds translates into dollars. Operations Manager Nancy Burgess stated from St. Mary's she was able to buy it at nineteen cents per pound, though actually it was free.It is hard to put a price on it.If they do nineteen cents per pound because it was donated items, or if she gives them the store value, it will be blown out of the water. Board Member Joan Clare stated at nineteen cents per pound it comes to $3,420 a month.Annually it would be $21,040. Operations Manager Nancy Burgess stated it really took them by surprise when they did that; that they were aligning.United Food Bank is East Valley and St. Mary's is the west.It is about time they took care of their own.They have people who have talked St. Mary's, United included, who have asked why they are doing food drives in the East Valley if they are not going to support them. City Clerk Kathleen Connelly stated one walks into Bashas' and they ask for a donation.They want you to give a can of food. Not anymore. Operations Manager Nancy Burgess stated they have a receiver out there named Bobby that goes to Bashas' in Gold Canyon.They told him they had to call St. Mary's because they had food to be picked up.Safeway was also doing the food drive.When the HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 5 OF 44 Safeway manager heard the food would not be coming back to the East Valley, the manager called the Apache Junction food bank and they got all the food.She then called Bobby back the next day and he gave them all the food.The word is out that they are a little bit short and if the stores are going to do food drives they have to support the East Valley, whether they get the food or United.If it is given to St. Mary's, no one here will get it.There are three of them here, the Salvation Army, themselves and one other, that are being affected by the cuts from St. Mary's.The Salvation Army will be in the same boat as they are. Commissioner Barker asked how he can reach them by phone. Operations Manager Nancy Burgess stated she had put out some business cards for them but she could give it to him directly. Commissioner Barker commented he found one of the business cards. Operations Manager Nancy Burgess stated they understand the need for them to really step up this year and try to do their best to make up for the deficit.They will really be pounding the pavement.They have a dedicated person going to the RV parks. So many snowbirds are already back she has 6 to 8 volunteers back this early.They will really start hitting the RV parks starting November 1.They are doing another Thanksgiving meal this year.The distribution will be on November 22.She asked the city council if they could do one or two turkeys each.They are looking for turkeys and any food that goes with that.She gave them a flyer on it. Deputy City Clerk Jan Mason stated the mayor had commented he was going to donate one and challenged everyone there to do one. Operations Manager Nancy Burgess stated the mayor was very kind and gave her a monetary donation that will buy one or two turkeys.She is keeping track of those funds separately because she also recently received a $40 donation to buy more turkeys. Those funds are separate and will be used for Thanksgiving.Any left over from Thanksgiving will be distributed in December. They are not giving out a Christmas meal but they ended up with turkeys left over.Those people that did not get a turkey for Thanksgiving, if they come in in December and show they did not HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 6 OF 44 receive a holiday meal, they will give them a turkey.They plan on having to take care of both.They are doing direct mailing and hope to raise between $25,000.They do two a year. City Clerk Kathleen Connelly stated she gets stuff in the mail from every other organization in the world, it is a long list. Operations Manager Nancy Burgess stated she does, too, including St. Mary's.She is hot bashing St. Mary's, please do not take that wrong, they need St. Mary's and they need United Food Bank. They were very fortunate for many years to get food from both places.It is about time they divided up. Vice Chairperson Weeter asked how many churches they have reached.Yesterday she delivered over 93 pounds from her church alone.She asked how many churches in the Apache Junction area they have done because she knows that most of them are looking for ministries. Operations Manager Nancy Burgess stated they probably have churches that bring in food and/or money every single week. They have to do a better job getting out to the churches. year they had someone who was supposed to be their liaison the churches.She would love to be able to do it all, but physically she cannot reach all the RV parks, churches and organizations.They have this year.She is new to over trying to get to the in food they have to do a year to get out there. ten Last for someone named Camille who will do it the board and has said she will take churches.They know with the deficit better job.They are committed this Vice Chairperson Weeter commented her church also brings them the empty water bottles.She did not yesterday as her car was full of food.She asked if that is buying any of the food they are needing. Operations Manager Nancy Burgess stated it is.They are up to about $700 in recycling plastics.They just do plastic water bottles or aluminum beer cans or soda cans.She has a girl on the board who also works Fridays that takes care of the recycling and brings the money back in.She goes once or twice a week and they end up with $20 or $30 every time she goes.It is not a huge moneymaker but it is $1,000 more than she had before they did that.It does go to buy food. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 7 OF 44 Board Member Joan Clare stated they even do that with the RV parks, too. Operations Manager Nancy Burgess stated with some of them, but most of them save their own cans because they recycle.Desert Palm gives them their plastic, but the other RV Parks put their recycling back into their parks.They have tried, and they will keep preaching that. Commissioner Elias asked if they have specific days when people can drop those off. Operations Manager Nancy Burgess stated they are open Monday, Tuesday, Thursday, Friday and Saturday from 9 to 11:30 and 1 to 4.Wednesday is a late day and Saturday they are only open in the morning.A lot of people just set things outside the door. Nicely enough, nobody takes it.She appreciates that.They do appreciate the $30,000 from last year.They have no idea how much that helped them in light of what happened.Their food budget this year was just over $35,000, but it will be closer to $50,000 because of the additional food they have to purchase. Board Member Joan Clare stated the $30,000 the city gave them last year, using the nineteen cents a pound factor, turned into two semi -truck loads of food.That is a lot of food coming in and going back out to the community. Operations Manager Nancy Burgess stated if they ever want a tour, please contact her.She knows that Vice Chairperson Weeter is over there all the time and sees them going crazy trying to get everything done. Vice Chairperson Weeter commented everybody is working and working hard.She is impressed with them. Operations Manager Nancy Burgess stated she would like to show them around on tours.She is proud of what they do.They are the most organized food bank they will ever see.She is not just saying that, it is the truth.It does not smell, it is neat and clean.But she loves to do tours, and so does the board president.They submit their quarterly reports so they know who comes.She again thanked them for their continued support.They appreciate it and could not do this without the city. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 8 OF 44 Vice Chairperson Weeter commented they are in good stead this year and they will probably get what they are requesting.We got more money this year than we usually do. Operations Manager Nancy Burgess stated she approached the city council on that knowing there was a little bit extra and she asked the city council to approve that budget.She knows how important it is to the nonprofits.She is thankful they approved the budget and they are thankful whether they give them more money or not that the use.They have fed 27,009 total of 28,005.They are list of organizations they have received about $2,500 writer is new to the board grants.Resolution Copper money was there for the nonprofits to people thus far and last year had a already 31% more.She gave them a currently receive money from.They in grants thus far.Their grant and they are just getting started on has finally given them some money. They can definitely appreciate the other organizations that have helped them out.They have a new board of directors list; it is a new board as of June.She gave them a copy of the letter from their president. Commissioner Elias commented she noticed their food costs have steadily gone down.Now she is thinking they will go up with the loss of St. Mary's. Operations Manager Nancy Burgess stated they were so proud of that figure.It was costing them $3.27 per bag.They got that down to $1.17. Commissioner Elias asked what the decrease in cost can be attributed to. Operations Manager Nancy Burgess stated she hates to say better management but she thinks that is what it is.They have to watch what they are doing and keep accurate records, what is coming in and going out.Previously there were no records. Better recordkeeping, more accountability for what they are getting in and what they are giving out, taking a look at what they have and what they can give, and they have all sorts of food drives during the year.They are the recipients of all that food.The food bank was full to the max after the food drive.It is very hard to tell everybody they have a lot of food but they do not have to give it all out in one day.They have to space it out so it will last at least a month. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 9 OF 44 Board Member Joan Clare stated it was 22,000 pounds of food last year in one day.That is not quite a semi -truck. Operations Manager Nancy Burgess stated if they ever want to come out and watch, it is always the Saturday before Mothers' Day.They are very busy. Vice Chairperson Weeter commented she mentioned peanut butter and tuna.She asked what about some of the other canned meats such as salmon and chicken, or is it anything they can get. Operations Manager Nancy Burgess stated salmon was their government food product about two months ago.United did a really good job.They sent out a recipe sheet for what could be done with salmon and some other items they gave them.They ran copies and put them in everybody's bag to give them ideas on how they could prepare it and make a better meal.They will take anything, including chili and ham.Anything with meat, like beef stew.Protein items are what they need.A lot of people do not understand they can take fresh products, too.They have a huge walk-in cooler and huge freezer.They can freeze meat and breads, and salad and fruit can be given if people want to give more health -conscious food, instead of the donuts and pies everyone loves but do not really need.She also asks for perishable items.If it comes in that day, it will go out that day.That is what they do with their local stores.They pick up from 12 stores now.The route is quite lengthy.They pick up from Fry's, Safeway, Bashas', Albertson's, and they get bread from Paradise Bakery and Kneader's. Vice Chairperson Weeter asked if Food City is giving anything. Operations Manager Nancy Burgess stated they do not give them a lot.It is primarily their sauces, sandwiches and guacamole. They do not get any meat from them.A lot of stores do not want to give them their meat that will be expiring in case they do not handle it right and someone gets sick.Some stores will not give them fresh produce, cut produce, and fresh fruit.It is sad but true, and they cannot force them to do so.They are diligent about looking at what they bring in.They look at everything, look at the date, and do the best they can.She never intentionally wants to get anybody sick and her volunteers are very good at what they do.Sometimes they get something HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 10 OF 44 that is not good and it will happen.They try to stay focused on giving good food. Commissioner Elias asked if they ever receive food they cannot give out. Operations Manager Nancy Burgess stated they do not.There is a lot of politics with United Food Bank and trying to give out food we have left over.We try to give it out to different agencies, but that is a definite no -no.when she does, she has to try to do it under the table and not give it to another agency involved with United Food Bank because you do not want to get caught doing it.However, they have not had that in so long as they use everything.If that means they have to give out 10 loaves of bread, they can throw it in the freezer. Commissioner Borey asked about their audit regarding financial disclosures on the statement of cash flows. Operations Manager Nancy Burgess asked if this was one from the accountant. Commissioner Borey states she believed so. Operations Manager Nancy Burgess stated she has no clue.She would have to ask about it.They do their monthly and she just assumes it is the same letter every time.They do their books for them; her staff does not do them at all.She does not know if it is their management or themselves.When they get this, it is a lot of reading pages.They get the bank statements, the owner receipts and several other pages.She does not know what that means.She will find out and get back with her.She just trusts what they do. Commissioner Elias asked how many employed staff she has.She believes they have over 300 volunteers. Operations Manager Nancy Burgess stated they do.She is the only full time paid person.She does have three part-time drivers that share hours, and they share less than 40 hours per week.Somebody works 15, somebody work 13 and somebody works the rest.In her mind, the route drivers are even more important than she is.They are the face of the food bank. They had one driver off on medical leave for three months and HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 11 OF 44 they decided they had to hire another driver to split the hours in case she is ever off again.This is the second time she has been off on medical.It does not mean they do not love her as she is a great driver.But in the past couple of years she has had a couple of bad deals.They are splitting those hours with another driver.She also has a permanent rider that helps them. If they ever see their truck out there and what they do, it is a tough job.It is not a one person job.She finally was able to talk the board into it after they had to drive a few times.A young person would have a very hard time doing that job as it is very physical.For example, 801,000 pounds of food came out of the food bank last year.Both drivers are handling the majority of that food. Vice Chairperson Weeter asked if they are younger people that can help with the lifting and stuff. Operations Manager Nancy Burgess stated her permanent rider is 20 and came to them through a Department of Economic Security program for disadvantaged youth.They take youths that have potential and can help.He had to work for them for two months. Afterwards they told him they would pay for this GED and once he passed they would put him in vocational school.This kid blows her away.Her volunteers absolutely love him.Not only does the state believe in him, but she believes in him. She thanked the commission for everything they do.It certainly makes their job a lot easier that they have the backing and support of the city. Vice Chairperson Weeter commented she can be pretty mouthy so if she ever needs somebody to visit some of the other churches she would be glad to help them. Operations Manager Nancy Burgess stated she may take her up on that.It would be wonderful. The next interview was with the Boys and Girls Club, represented by Executive Director Tim Sicocan, Area Director Mark Clavell and Finance Director Swati Webb.Area Director Mark Clavell provided an informational handout that was distributed to the commission. City Clerk Kathleen Connelly requested everyone introduce themselves. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 12 OF 44 Executive Director Tim Sicocan stated the Boys and Girls Club is a youth development organization that has been around for about 100 years.Their membership base is approximately 200 youths that take part during summer activities and regular activities. They also have youths that take part in special events outside their membership range.The membership services run from 5 years old to 18 years old.Their five key areas for youth development are character and leadership - the Keystone program, Coach Crunch which is for the growing mentors, health and life skills, education career development and financial literacy, which is a money management program, Project Learn and Power Hour, which focuses on continuing education and getting more of an intrinsic value for education after school ends.They are also teaching art, which has been lacking in schools because of the tight budgets.They are teaching visual arts, fine arts and drama.They are open Mondays through Fridays and incorporate several different districts.They are open during the school breaks to keep the kids in a safe, positive place. Commissioner Barker asked how many Apache Junction kids are served in an average month. Executive Director Tim Sicocan stated the average daily attendance varies.They track each kid with a membership card they scan as they come in and out.They have had a drop in programs.The average daily attendance is 77 to 80, with a peak time in the summer of 120.In previous years it has fluctuated between 110 and 135. Commissioner Barker commented they serve 77 to 80 per month. Executive Director Tim Sicocan stated that is per day.It could be the same youths that attend on a monthly basis.They look at the number they impact.They know that 3 days a week or 52 visits a year will impact a kid.If there is 104 visits they will change their lives.That is based on looking at juvenile detention rates, looking at high school graduation rates, and if there has been any court referrals, the re -enrollment of any person after that. City Clerk Kathleen Connelly stated the reports they send list the number of visits and their address.Every quarter she gets a significant volume and a good idea of how many kids are going through this. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 13 OF 44 Commissioner Elias commented he mentioned they track graduation rates.She was curious as to what that looks like. Executive Director Tim Sicocan stated it is a project with merging technology.It is in somewhat of a setback.They have been able to track their graduation rates.It is an in -grade graduate program they have been able to track.Based on some of the numbers they have been able to see, 20% of their seniors, those we have seen for more than 5 years, they are graduating. Some of them they do not have updated telephone numbers to contact them.Currently they are able to determine 80% of the youth that are currently enrolled are on track to graduate. Being able to self -audit and keep updated information helps them to refocus, especially during the summertime with kids when that progression is so valuable.The information that was put in when the system was brand new and the training when it was brand new is difficult to go back and change, track and get honest numbers.It was such a brand new technology. Area Director Mark Clavell stated for the past three years they have been getting it put in place nationwide.They are now getting to a point where in the next year or so they will have the database.Sometimes it is their technology or they are not keeping up with them.They do the best they can with it.This last summer they were challenged by the popular education nationwide.It has become a brain game.It takes an average of about 3 to 4 weeks for a teacher to get a kid up to par for their grade level.This is a nationwide program.In Apache Junction, they worked with them every day on each rotation. They continued that with after school Power Hour. Commissioner Borey commented she thinks some of the difficulty is that it is such a mobile community.People move in and move out.Sometimes they lose track of a child. Finance Director Swati Webb stated the national graduation rate is 64%.It is even lower for minorities.As an organization, she can say they are in the upper 80 percentile. Executive Director Tim Sicocan stated the beauty of the Boys and Girls Club is being that drop in program.If anybody needs them, they can come.They are not required to let them know they are moving across the country.If there is a move, a death or a family with a displacement, there is no required HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 14 OF 44 information for them.They focus on the underserved and underprivileged who have to survive wherever they can. Commissioner Elias commented she sees where they are getting something from places.She asked if they are having any trouble receiving funding from other sources they normally receive funds from. Finance Director Swati Webb stated they have not. City Clerk Kathleen Connelly asked if they have seen an increase in attendance they might attribute to the school district not providing some of their programs.They had to drop some of them due to budget issues. Executive Director Tim Sicocan stated they have seen the before school program increase.He believes that with the change in leadership and as they establish trust that needs to occur, it may go up.At this time the attendance has gone down; it is something with Lisa, Brenda and the principal's office that they have established with Four Peaks specifically.They have 80% Title I enrollment.There has been more involvement and partnership with that school to provide more service to the club and get more enrollment and more advancement.They can attribute it to two big losses with the only two full time staff members leaving within six months of each other.One unexpectedly and one left of her own accord.So they need to establish a trust in the community and offer them good programs. They need to provide the proper training and the proper staff. They need to have the funds available to hire the proper trainers to provide the services. Finance Director Swati Webb stated the background on Tim is he knows our Boys and Girls Club programs.He came from a Boys and Girls Club in Portland.He ran a successful club over there. He knows the programs, methodologies and processes. Executive Director Tim Sicocan stated he started as a gym rat. Commissioner Barker asked if the development programs they want the funding for are already lined up and ready to go or are they waiting to see what kind of funding they get. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 15 OF 44 Executive Director Tim Sicocan stated they will be running these programs regardless.For the Boys and Girls Club to be called the Boys and Girls Club it is their responsibility to run them. How often, how frequently and how much outreach they can do to recruit is determined by the salaries, program supplies and outreach to the community to know what they are offering.Only having a select, few people limits what they are able to do. But they have to do the program unit. Finance Director Swati Webb stated they are nationally accredited programs that Boys and Girls Club of America gives out. Commissioner Elias asked what the plan is to reestablish that trust. Executive Director Tim Sicocan stated there is a plan.They have new leadership and a new youth development director who is specifically in charge of running and designing programs.They need to get the staff in place and trained and continue their outreach.They have a foothold established.They have parents that have been actively recruited to gain other parents' support.They have support from Four Peaks Elementary which is the closest and the largest member source.There is a plan in place to get the program grid out but they need to have the proper people in place to do the spectacular kick off. Thanksgiving dinner is a big event for them.The same thing with Christmas.Really using those two established events in the community to re-engage other parents and community members to get that trust back and see those new faces in more of a social setting and roll out the red carpet is their goal. Area Director Mark Clavell stated Tim has some great community partners and a great board.He thinks the plan is in place. Vice Chairperson Weeter asked for any more questions.There were no more questions.They thanked the city for all their support. The next applicant to be interviewed was East Valley Adult Resources represented by Chief Executive Officer Dan Taylor, Chief Operating Officer Tracy Grumberger and Center Director Terri Crawford.He introduced the three of them and passed out a fact sheet. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 16 OF 44 City Clerk Kathleen Connelly stated she gave the commission copies of what he had sent her to give to the mayor and council. Chief Executive Officer Dan Taylor asked if that was on the transportation. City Clerk Kathleen Connelly stated it was. Chief Executive Officer Dan Taylor stated the sheet gives them some information about their organization.They have been in business for 34 years.They have been in Apache Junction for 18 years.They started in a room in the library and have expanded into one of the model multi -generational centers in the state. It has allowed them to grow into the building and given them a lot of opportunities.They focus on a wide variety of people, from fit people that come in on a regular basis to providing a lot of services for people in their homes such as meals on wheels, volunteers that help and that kind of thing.They work the fit to the frail.Many of the activities happen at the multi -generational center.Transportation is always the number one issue.In this area with the limited kinds of transportation it is a more important component. Center Director Terri Crawford stated congregate meals are served at the senior center Monday through Friday.There is a choice every day on meat that they are going to have.Today they have catfish or barbecued ribs.In the summertime they serve anywhere from 45 to 75 people, depending on the menu and what is going on in the center that same day.She stated the back page of the brochure shows the menu and the middle pages show the list of activities.On Tuesdays and Thursdays they provide transportation to the grocery stores.On Monday, Wednesday and Friday afternoons they do medical transportation as far west as Higley and as far east as Gold Canyon.When a lot of the people moved out here the doctors were all in Apache Junction, but businesses have expanded.They go as far north as McDowell and as far south as Baseline.They do provide transportation to the VA Clinic.During the wintertime the lunch numbers go up to about 60 and up to 150 to 175 on special occasions.Tuesday will be a special day with their birthday celebration.They will have 95 people in for lunch.They have 53 people on the home -delivered meals.There are a couple of people in Gold Canyon. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 17 OF 44 Chief Executive Officer Dan Taylor stated the people in Gold Canyon are serviced once a week primarily because of the distance.They take care of the person for a week with one run. Center Director Terri Crawford stated the home -delivered meals do not get the choice that is available at the senior center. They provide low protein diets and diabetic diets for those in need of that.There are some meals that can be reheated in the microwave. Vice Chairperson Weeter asked if they provide gluten free meals. Chief Executive Officer Dan Taylor stated they do but they have not started gluten free meals at this point.The requirements require a separate cooking and separate cutting areas and things like that.Their kitchen is just not set up for that at the moment.They have looked at it but not figured out a way to do it correctly at this point. Vice Chairperson Weeter commented they are really picky about that kind of stuff. Center Director Terri Crawford stated some of them are. Vice Chairperson Weeter commented the reason why she was asking is her family has several celiacs in it.When she was diagnosed as having diabetes, she and her cousin went in to the person who was telling them all about what to do.She finally told the woman not to tell her but to tell her cousin because she is a celiac and they eat a celiac diet.The woman told her she does not have to tell her anything if they are eating a good celiac diet. Chief Executive Officer Dan Taylor stated they heard Terri talk about transportation, since they got the information on that. They have been challenged a little bit with their van transportation over the last couple of years from a funding standpoint, primarily because money that had been coming to the City of Apache Junction through the State in terms of lottery money was taken away.It was swept by the state legislature. Since then they have gotten one grant but they have basically gotten to the point where they no longer have the funds available.They did not get another grant for it.They are looking at making a request to the city council to move the Ride HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 18 OF 44 Choice, another program that the city supports outside of the human services funding, funds to the van transportation so they can maintain what they are doing there.He stated they have been most appreciative of the funds they have received from this group and the city for the meal programs.The meal programs are critical for them.There has been a lot of discussion about senior hunger and hunger in general.Recent reports state one in six seniors are at risk for hunger on a daily basis.That is a big number, almost double what it was ten years ago.It is an area they are focusing their energy on, but in order to make sure people have good nutrition they have to get them to the center.They have to get food to them in some way.They did not want to come to the city and ask them about changing Ride Choice funds into van transportation funds because they like both programs and think it is nice to have both programs.If they have to have a single program to help people, the van transportation is the one they need to keep.That is what the information is about on the one they had received. Vice Chairperson Weeter commented for more reasons than one, an older person who has lost a partner is not going to want to eat as much or fix something for themselves.She has seen it time and time again where they almost starve themselves. Chief Executive Officer Dan Taylor stated they just say they do not feel hungry and they are just going to fix a piece of toast. That is not very nutritional.They will end up getting sick and in the hospital and who knows what happens after that.Their goal is to try to get good nutrition into them and start there. Then if there are other resources for other programs and services, they will try to do that.It is a socialization, an activity part and they must have that nutritional balance.If they have those components, people can primarily live pretty successfully. Vice Chairperson Weeter commented if they come into the senior center and there is a table with people they particularly like, she has watched the companionship grow and that is really healthy stuff. Center Director Terri Crawford stated because they are meeting at the center during the week, on the weekends they are calling each other. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 19 OF 44 Chief Executive Officer Dan Taylor stated on the request he made back in January he did actually include van transportation, too. Without losing anything from the meals, if they see fit that they want to add some for transportation, they would not object. But he does understand and he knows Kathy had told him that there were more requests than there were funds available.He respects that and understands that, and it is why they are going in the direction they are.Van transportation is a critical element for them.The Ride Choice is great.Their goal is to say they will meet with every single person who is on the Ride Choice program and either get them into their program or get them hooked up with some other type of volunteer service that can at least get them the basic services they might need, whether it be medical transportation, to a grocery store or something like that.It might not be everything they got with Ride Choice but it would at least be the basics that will allow them to live independently, which is the key element.With all the programs they offer, it boils down to what they can do to prevent crisis and things going wrong.If they can prevent enough things everybody wins.The individual they serve wins, but so does the community.We are not having to pay the health costs that are astronomical if someone ends up in an extended care facility.That is the last thing they want to have happen. Commissioner Elias asked if there are fees associated with the meals. Chief Executive Officer Dan Taylor stated there are no fees. They ask for suggested donations of $3.50 for the congregate meals.If someone cannot pay that, they get the meal just like anyone else.The current average in the city is about $2.65 to $2.75.The average donation for the meals on wheels is far lower.They are dealing with an older, frailer, lower income client so it is a lot lower.Those are the people with the greatest need.Although it is lower and it does not help them from a fiscal sense, it is where the greatest need is.The more people they can serve in that area, and right now they are serving every single person that has been referred to them on the meals on wheels program.Their goal is to not have a waiting list.They come to us and they need it, and it means they really need it right now.They do not need it in three months.If they need to put them on the waiting list for three months, by the time they got to them who knows how much worse they might be.They do not want that to occur.They work HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 20 OF 44 really hard to where when a referral comes in, they will get them started as they know it is a great need.Their drivers really become very attached to these people.They get to know them, who they are, if they have animals and if they have a connection with the clinic here in Apache Junction.They can go over and get food and take food out to the clients that have animals.They think it is great as it is all part of the companionship.It can be a huge thing for people to have a pet with them. Center Director Terri Crawford stated they get calls from people who have just gotten out of the hospital and they cannot provide for themselves.They will take them frozen meals and then make a referral to their outreach coordinator.They put together a few meals to get them through. Chief Executive Officer Dan Taylor stated that is the meals while you heal program they will see on their informational brochure.It is a frozen meal emergency program.When someone gets out of the hospital and makes a call to us, they just give them a meal.They do not call and say the case manager has to come and meet with them.If they need a meal, they will get them some meals.It is all the first 30 days of recovery after a hospital stay. Commissioner Borey asked how many of the 338 are from Apache Junction. Chief Executive Officer Dan Taylor asked if she meant that particular program.He would have to look.He does not want to make a guess on that.He would guess in terms of numbers of meals, it is about a fourth of the meals are in Apache Junction for the meals while you heal program, but they can check on that. Commissioner Borey asked about the meals for you program. Chief Executive Officer Dan Taylor stated that is kind of pay me.What they found was when a case manager came out to see them, they were not eligible.But they need a meal like anyone else.They thought about how they could help those people that do have a little bit of money.In that case they have a fee of $6 per meal.They go out and visit first to make sure they can afford the meal.If they can afford the meal they deliver it at HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 21 OF 44 the same time.They get the same meal everyone else does except if they want to, and they like meatloaf, they can order three of them, or whatever other meal they may order multiples of.It is their money.It allows them to keep an eye on things.The drivers are very good about keeping an eye on them.If they see something change in the household, like someone that is normally dressed every day now is appearing in a bathrobe.They will contact the outreach specialist and she will come out and visit. They might uncover something that is wrong or they are depressed about something.They will send someone over to chat with them and sometimes that is all it takes. Center Director Terri Crawford stated sometimes it only takes a phone call from a family member, because they are here and the family is not.They get a lot of winter visitors that come when they can.They call to make sure mom and dad get a hot meal. They know they are at least getting that. Chief Executive Officer Dan Taylor thanked them for their time and efforts.It is a job to hear all these brief presentations and decide what they are going to do.He appreciates them for getting involved. The meeting was adjourned at 6:33 p.m. The meeting was reconvened at 5:02 p.m. on Thursday, October 30, 2014.Vice Chairperson Weeter called the meeting to order. Deputy City Clerk Jan Mason called the roll, announced all were present and they had a quorum. Vice Chairperson Weeter asked if they needed to talk about anything specific before they interview the last applicant. City Clerk Kathleen Connelly stated Mr. Taylor had asked if they could find another $20,000 for him without tapping into his other request.That amount would only cover him for the rest of the quarter.Ride Choice was funded by the council in August and has already been paid for the first quarter.They received $5,552.There is about a $21,000 balance.He is prepared to go to the mayor and council and ask they transfer that over to the van transportation.The full cost of the program for an entire year is $40,000 plus.Last year he asked for $45,000 for the same program and this year he asked for $40,000.She is not HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 22 OF 44 quite sure what the real amount is.She wanted them to keep that in mind.If they were to fund him fully across the board he would be using 50% of what is available.The other thing she gave out is a question she has for Community Alliance Against Family Abuse.Looking at one particular individual, there were four contacts on August 19 with each time being billed at $35 an hour.Her question for them is are these 15 minute phone calls or how are they doing that.There was not only one instance. If they look back before that there were 3 contacts on July 2 for a different party and they also billed that at the $35 an hour.Further down they are using addresses that are outside the city.In that instance they came up with $90 instead of $70.This will give them an idea of some of the problems she encounters, particularly with Community Alliance Against Family Abuse.The woman who submitted this has been there for several months.It is not like this is the first report she has submitted.She has been working with Tanya since at least January.She will have to ask them to explain it as they all need to know, too. Commissioner Barker commented you should never ask a question if you do not already know the answer.He asked what the proper way to do this is.If they do have five contacts they do or they do not. City Clerk Kathleen Connelly stated it may need to be prorated as opposed to charging a full hour for a five minute phone call. Commissioner Barker commented that could be true.Thirty-five dollars is for a full hour, even if they only talk to you for ten minutes.So they charge the minimum. City Clerk Kathleen Connelly stated she would think they would charge something prorated rather than the $35 an hour for each contact.It could have been an hour in each instance. Commissioner Barker commented then that would have been five hours. City Clerk Kathleen Connelly stated it would have been quite a bit of time, and maybe that individual needed that amount on that date.She did not know, but this had never happened before.It started showing up in the quarterly report that covers July/August/September of this year. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 23 OF 44 Commissioner Borey asked if that is when she started. City Clerk Kathleen Connelly stated she has been there since about January. Commissioner Elias commented it is an odd way of reporting it. If they spent five hours with them, one would think they would put the date and times, not just the hours. Commissioner Barker commented that is the way a doctor bills it, or a plumber. City Clerk Kathleen Connelly stated they just put 5 hours.She has no way of knowing if this is five minutes, two minutes or forty-five minutes.She thinks with it being public funds they all need to have an understanding of how much it is coming to per minute if they are charging $35 an hour. Commissioner Barker asked who gets that if they are charging that much. Vice Chairperson Weeter asked where the money goes. City Clerk Kathleen Connelly stated it goes into the programs. She is sure some of it is salaries and some of it is the cost of the facility and phone service. Commissioner Barker commented he sees what she is saying.It comes out of one pocket and put in another. City Clerk Kathleen Connelly stated that is it and they are here if they are ready to meet with them. The final applicant was Community Alliance Against Family Abuse represented by Executive Director Elizabeth Detlivson Garman, Vice President Ann Snyder and Director of Programs Tanya Green. Everyone introduced themselves.They passed out some informational brochures. Director of Programs Tanya Green stated their shelter is staffed by two advocates and a shelter manager.They have a horse therapy program there provided by Heart of the Matter.They bring out the horses on Tuesdays from 3 p.m. to 5 p.m.They HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 24 OF 44 have two groups, the first being for the children in the home and the second is for the mothers of the children.They provide pet therapy to Gabriel's Angels, who bring out dogs to provide therapy for the children in the shelter.They have case management services provided by the advocates.They meet with the clients and assist in developing a plan and goals they have. They meet weekly to look at the resources and services necessary to achieve the goals and acquire the resources.Whatever is identified as a need to progress towards independence they assist in case management services.They provide transportation locally and to Maricopa County to meet legal appointments, medical appointments, educational and employment appointments. They can now get reduced fare bus passes for those clients who can reach those appointments along bus routes.They do safety planning with all of the clients, identifying areas that may impact or compromise their safety and plan out ways to promote safety at work or at their children's school.An abuser may be able to find out where they are located through their cell phone or through Facebook.They cover every area of the client's life to assist them in safety training.They provide educational groups within the shelter.The three main topics are domestic violence, sexual violence and job readiness.They get the need of the clients that are being served and place them into groups. They have a support group within the shelter provided by their licensed counselor who gives them empowerment sessions.Their community -based services include legal advocacy.They have two legal advocates that provide services for their clients in the community and in the shelter.They help identify legal options that are available to them and educate them on the different processes of divorce, child custody and orders of protection. They assist in preparing and filing the documents.There is also safety planning in this area.They provide transportation for legal advocacy; some of the clients have to travel an hour to get to the courts.They offer food boxes through the United Food Bank.Clients can get a food box once a week.They also supply basic hygiene needs.They have an on scene response team through a collaboration with Apache Junction Police Department. They are dispatched by the police department to provide on scene services to victims of domestic violence and sexual assault. They meet the client where they are, at home or the police department, and they help with crisis intervention at that time, inform them of the resources available, the options available and build a rapport.They have one on one emotional support. They have empowerment sessions facilitated by a licensed HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 25 OF 44 counselor telephonically and in person.They have a support group with a licensed counselor who does an empowerment group session.They will soon be offering the domestic violence, sexual violence and job readiness classes at the outreach office.They will be offered once in the day and once in the evening to cater to those who have jobs or other responsibilities. Executive Director Elizabeth Detlivson Garman stated they have given them an informational sheet regarding the services provided to Apache Junction residents whose identification they can obtain.She chose the first quarter as they just completed the first quarter of this funding year.They have had a significant increase in the number of Apache Junction residents they are serving, leading to increased services and increased hours. Commissioner Barker commented the empowerment services have stayed relatively the same and so has the legal advocacy.There has been a tremendous jump in general advocacy. Executive Director Elizabeth Detlivson Garman stated the on scene response is captured in general advocacy.Everyone they respond to on scene is an Apache Junction resident.Many of those people come in for other services, such as legal advocacy, a food box or just someone to talk to.This program was added in August 2012. Commissioner Barker commented the jump is generally attributable to services they are providing now that they did not use to provide.They are reaching more people. Executive Director Elizabeth Detlivson Garman stated that is correct. Vice President Ann Snyder stated in the case of empowerment the clients transition in and out.The number may stay fairly constant, but they are seeing more people than it reflects. Executive Director Elizabeth Detlivson Garman stated they have requested $18,000 this year.The total cost of eligible services, if billed and reimbursed for the three services provided to Apache Junction residents, was $15,000 for Fiscal Year 2013 and $18,000 for Fiscal Year 2014.They project HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 26 OF 44 $28,000 for Fiscal Year 2015.On the letter we received they were asked to talk about their overall funding strategies. Their annual operating budget is about $650,000.Government grant funding is 77% of that with the Department of Economic Security grant for the domestic violence shelter, the Department of Health Services grant for rural network, the Department of Public Safety for the crime act grant, the Governor's Office of Children, Youth and Families for the Services Training Officers and Prosecution grant for domestic violence and the city.They get another 10% from other grants from the United Way and a variety of small foundations.Fundraising events account for 4% of their budget and 9% is from group and individual contributions.Their two major events are Disco Fever and their 5K Race for Safety.They have a tax credit campaign with the push in November and December.They have individual and group fundraising.In the last year the board has been working to increase the individual and group fundraising, and every member of their board and staff make cash donations. City Clerk Kathleen Connelly stated she talked to her accountant about the tax credit this year and added everyone should be doing that.It is a double benefit. Executive Director Elizabeth Detlivson Garman asked if they had any questions. City Clerk Kathleen Connelly stated she is not doing this to embarrass anybody.She needs the information for herself.She highlighted two areas and blocked out the addresses in order to protect the individual.On August 19 the very first party was listed four times at $35 an hour.Maybe this person got an hour's worth of service each time, but she has never seen this before.That is why she is asking.She asked if they are getting a 10 minute phone call and they are getting billed at $35 an hour.She asked how that is working. Director of Programs Tanya Green stated each service has a specific title.For legal advocacy there may have been new advocacy safety planning or legal advocacy court accompaniment or legal advocacy filing of court documents.She knows who she is talking about but she cannot remember her name. City Clerk Kathleen Connelly stated she never sees the name. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 27 OF 44 Director of Programs Tanya Green stated she had called to ask if she should bill for each service provided on that day or a percentage or bill for a day.She asked if they can only bill for one service on that day.She was told to put down each service provided on that day.She is sorry she did not write down who she spoke to for clarity, but she was not sure when she first got there of how to complete this report. Executive Director Elizabeth Detlivson Garman stated they also bill for fractions of a service.If there was a half hour they will bill for a half hour versus a full hour. City Clerk Kathleen Connelly stated she assumed from looking at this that this individual received four hours because that is what the total comes out to. Executive Director Elizabeth Detlivson Garman stated they may have received four hours on that day but there are two dates. One day, the 19th, they may have received an hour. City Clerk Kathleen Connelly stated but it still comes out to four times at the $35 an hour, meaning four hours on one particular day. Executive Director Elizabeth Detlivson Garman asked if that was not for two days there. City Clerk Kathleen Connelly stated it looks like it is only one. Director of Programs Tanya Green stated she would go back and check these two if she would like her to. City Clerk Kathleen Connelly stated she would. Director of Programs Tanya Green stated the way she explained it was the way she believed it was supposed to be.However, she can definitely account for the time instead of the service. When she called in she was informed it was the service and she can bill for the service provided on that specific day.There were four legal advocacy services provided to this specific individual on that day. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 28 OF 44 Executive Director Elizabeth Detlivson Garman stated that equaled four hours. Director of Programs Tanya Green stated that is correct. Commissioner Elias commented she knows she mentioned different services.She asked what the different legal services were. She commented it could be different legal services all on the same day encompassing different amounts of time. Director of Programs Tanya Green stated a legal advocate may have an appointment with a person on their case load.That person is coming in to receive assistance in obtaining an order of protection.The first service they may input is legal advocacy education order of protection.They sit there for thirty to forty-five minutes explaining the details concerning the order of protection.They will put that in as one service because that is what it is called in our data base.Then they provide transportation for court, which is legal advocacy transportation court for when they take the person to court.As she explained earlier it sometimes takes an hour to go to court. They could be taking them to Florence or a different court. That service is also identified under legal advocacy.They also have legal advocacy court accompaniment.If they have to stay in court for two or three hours for an individual to obtain that order of protection, then they are staying there for that time as well.Then they will also be driving back an hour from court for additional legal advocacy transportation court.That is why it may look like it is taking that much time. City Clerk Kathleen Connelly stated it is hard to tell because it is just a date entry. Director of Programs Tanya Green commented it lacks the name of the services. City Clerk Kathleen Connelly asked if she could find some way to include that information it would be helpful. Director of Programs Tanya Green asked if it would be okay if she starts including that on the next report. City Clerk Kathleen Connelly stated that would be fine. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 29 OF 44 Director of Programs Tanya Green stated she would make sure to do that. Commissioner Elias commented they had mentioned earlier the three goals:safety, planning and promoting healing.And that their satisfaction comes from watching their clients walk away from them after using their services.They would like to obtain 85% of those goals.She asked how they measure that. Director of Programs Tanya Green stated right now they use customer satisfaction surveys in every area.They give out surveys at the shelters, at on scene responses, and they are given out by the legal advocates.There are three different times they give out surveys.The first one is after the intake just after the person came to them to start receiving services. They can choose to complete it at a different time.The second time is during the services during identified time frames.They are constantly assessing whether their services meet the needs of the individuals.The last time a survey is given is during their exit.They have either decided they are done with our services or they exit after the four month time frame they are allowed to stay at the shelter.At this time they have a 92% satisfaction with the services that have been provided.During the last quarter they received 100%. Executive Director Elizabeth Detlivson Garman stated at the end of the month following the end of the quarter, she and Tanya go over those results to see if there are any changes, if things have improved or if the satisfaction has decreased.They talk about the reasons there might be for it.Tanya then meets with the staff who deliver those services to discuss the progress and what can be done. Commissioner Barker commented he noticed their budget is going to increase quite a bit.He asked what her plans were for meeting such an increase. Executive Director Elizabeth Detlivson Garman stated she looked at the budget for last year.Their approved budget was $640,000 for last year.This year it is $650,000. Commissioner Barker commented this year is $650,000.He asked what it was last year. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 30 OF 44 Executive Director Elizabeth Detlivson Garman stated $640,000. Commissioner Barker commented he had been looking at it wrong. Because their general advocacy rates have gone up he had thought they would need a higher budget. Executive Director Elizabeth Detlivson Garman stated currently they have delivered increased services without increased resources but that is no longer sustainable.They have applied for additional funding from certain funding sources but they do not put those in the operating budget as they cannot spend it if they do not get it.There is a possibility they can end the year with more than $650,000. Commissioner Barker commented he looked at it wrong. Commissioner Borey asked if there is still some confusion over the non -city addresses.There had been some on some of the reports. Executive Director Elizabeth Detlivson Garman stated once in a while they have an occasional confusion. Commissioner Barker asked if they have a city map. Director of Programs Tanya Green stated it is right behind her desk.She called in once and just read the address because it did not help her. Commissioner Barker commented a lot of people do not know if they live in the city or the county.They have no idea. City Clerk Kathleen Connelly stated they may live in a county island but their mailing address is Apache Junction. Commissioner Barker commented people who live in East Mesa think they live in Apache Junction since they have an Apache Junction address. Executive Director Elizabeth Detlivson Garman stated they have ongoing confusion but they do have a better grasp of it than they used to. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 31 OF 44 City Clerk Kathleen Connelly stated they show up on election day and fight about the city limits. Commissioner Barker commented the longer they stay, the better off you will be on the boundaries. Executive Director Elizabeth Detlivson Garman stated they have found innovative ways to come up with their back up documentation.It used to be one of their issues.Now they take a picture of the documentation and put it in a file. Vice President Ann Snyder stated the board has participated in a series of ongoing educational classes about domestic violence and the services surrounding sexual assault.They are very proud of their staff and the progress they have been able to make with finite resources.That has been the case for many of the nonprofits over the last couple of years.They pride themselves on being fiscally responsible and watching over their duty to the organization as well.They appreciate the opportunity to present the work that these fine folks at this organization do. Vice Chairperson Weeter asked how the party was yesterday. Vice President Ann Snyder stated they had a great time at Disco Fever. There was general discussion on the events at the party. Commissioner Borey commented she believed they are also doing things with the Boys and Girls Club, presenting some things on dating. Executive Director Elizabeth Detlivson Garman stated that is correct.They did not include them in the presentation because it is not part of the purposes they are requesting funding for from the city. Vice Chairperson Weeter thanked them for coming in and giving a nice presentation. 5.Consideration and action on recommendations for human services funding for FY 2014-15. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 32 OF 44 Vice Chairperson Weeter commented she is not like the guy that used to be our head person.She does not sit down and do all the work that he used to do. City Clerk Kathleen Connelly asked if she meant Andrew. Vice Chairperson Weeter commented that is correct.She is interested in making sure there is food for the people in the city that need the food.That is her first priority and she does not know what everyone else's priorities are. Commissioner Mullen asked her if she wanted him to put up his numbers.In the past Andrew had put up his numbers and once everyone saw what the basic was, they would just tweak it.They used his numbers for a starting point.The food bank is asking for $30,000 and his feeling is they should get $30,000.If they look at how many people they serve in Apache Junction out of all four, they actually serve more people in Apache Junction than all the rest of the nonprofits that we deal with.Right now they have problems anyway so he thinks they should get the $30,000.Community Alliance Against Family Abuse does not deal with as many people as the food bank, but he thinks they do provide a very important service for the city.He has them getting all of their money.The adult resources center requested $30,000 for the two food programs and they are asking $40,000 for the van.His feeling is they should get their $30,000 for the food and he has nothing for the van.The van came up last year and he thinks the year before that. Vice Chairperson Weeter commented it did. Commissioner Mullen commented this van seems to always pop up. The numbers are always different and they always seem to find funding somewhere for their van.He does not want to start giving them money for this van because next year they will want to see this again and we might happen to have funds.That leaves the boys and girls club.Last year they asked for $20,000 and we gave them $11,000.This year they are asking for $25,000.Two questions came up that he found interesting.One is when they asked the finance person about their financing for the year she was hesitant to say they were doing pretty good. She did not say they were down and she really did not want to say they were up.She said they are even.When they were asked about the number of people that are using their services right HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 33 OF 44 now the gentleman said their enrollment is down this year.They are asking for more money, they are doing okay, and their serving less people.Given all that, they want $25,000.He has them getting $22,000 which is actually double what we gave them last year.They are making out a lot better than they did last year.Those are his numbers and they can tweak them any way they want. City Clerk Kathleen Connelly stated the boys and girls club thinks the enrollment is down because of two things:the change and from what she has heard from some people that were regularly going there is Laurie's death shook the kids a lot.It is not the change to Tim, it is the shock of what took place. Commissioner Borey commented they are building up those numbers again but it will take Tim some time.It is because of the male versus the female.There is that shift, too. Commissioner Mullen commented we are giving them twice as much as we did last year. Vice Chairperson Weeter commented they do have other ways to raise funds. Commissioner Borey commented what is good about his numbers is we are covering families, seniors, youth and all the community needs. City Clerk Kathleen Connelly stated they are covering domestic violence and those type of things, too. Commissioner Borey commented she thought it looked good. Commissioner Elias commented she was thinking the same thing. It really does work.She had done that thinking ahead but when the food bank stated they were getting hit with not getting that funding, that is the only thing she is wondering about and thinking they might want to be giving them a little bit more. Originally she did the same thing but she keeps thinking about the hit from St. Mary's.She wondered if that would be enough. City Clerk Kathleen Connelly stated they submitted their report by the end of January, as the ordinance requires.She has had this since January and the St. Mary's stuff came afterward. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 34 OF 44 Commissioner Barker commented he would like to give the food bank $32,000 and the boys and girls club $20,000. Commissioner Mullen commented that was a good move.They can look at it and see if they want to make any others. Commissioner Barker commented they gave the boys and girls club $11,000 last year.This is quite a boost for them.Considering the trying time they are going through, they probably can use it.He was over at the food bank today and their shelves are pretty empty. Vice Chairperson Weeter commented they are pretty empty.Even the churches are not able to help. Commissioner Barker commented they are not worried, or maybe they are a little worried. Vice Chairperson Weeter asked if they could tell she is a food bank advocate.She is involved with seeing what happens.When the winter visitors come they get more but it goes very quickly. It does not stay on the shelf very long. Commissioner Borey asked what the percentage is of the winter visitors using the food bank versus the residents, but she does not know how they can figure that out. City Clerk Kathleen Connelly stated they do get proof of residency. Commissioner Barker commented if they have an Arizona driver's license they are not a snowbird. City Clerk Kathleen Connelly stated she thinks a lot of out-of- state people do not switch to the Arizona driver's license because they do not have to register their vehicles.Arizona has a higher registration rate.When they give her the reports there are a lot of non-resident addresses.But even if she filters those out, their level of service with the in -city addresses far exceeds the level of funding. Commissioner Barker commented he would be surprised if there were many snowbirds who visited the food bank. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 35 OF 44 Vice Chairperson Weeter agreed.When they first came here they were kind of snowbirdy but then they decided to stay year round. Commissioner Barker commented he would be surprised if many of them were using the food bank. City Clerk Kathleen Connelly stated she sees a lot of repeat addresses, repeat meaning she not only sees them going to the food bank for food but she sees them on police reports and various other reports.There is a pattern in some cases. Vice Chairperson Weeter asked if that throws up a red flag for her to follow up on. City Clerk Kathleen Connelly stated it does not.The people going to the food bank might be the children of a domestic violence incident or something like that. Commissioner Elias commented she could see if they were having challenges putting food on the table they are probably having child problems. The other members of the commission agreed. Commissioner Barker commented everyone on that list will be happy with what they are getting. City Clerk Kathleen Connelly stated Mr. Taylor may not be. Commissioner Barker asked if that was because of the $40,000. He asked what he got last year. Deputy City Clerk Jan Mason stated he got the same amount last year, but he got the van transportation from the Indian tribe, and he cannot get it from there this time. Vice Chairperson Weeter commented he can do the same thing this time. Deputy City Clerk Jan Mason stated they denied him this year. Commissioner Barker asked what the name is of the copper company. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 36 OF 44 City Clerk Kathleen Connelly stated that is Resolution Copper. Commissioner Barker commented Resolution Copper is feeling pretty generous lately. City Clerk Kathleen Connelly stated city staff has worked with them to try to sell advertising on their vehicles.They tried but they were not able to get anybody.It will be interesting. Commissioner Elias commented that is a significant amount of money and she does not think they could do that every year. Vice Chairperson Weeter commented she knows they cannot do that every year. City Clerk Kathleen Connelly stated she would give them a little bit of background.Mountain Health and Wellness did not apply this year because of their internal transitions and she keeps hearing that someone else is going to come in and take them over.It will not be a hostile takeover there.They are looking for someone to do that.They are having an event in the park north of them that will encompass organic foods, training and all kinds of things.They are going to take care of the community in another way.Community Christian Church last year started once a month on a Saturday where food boxes are brought in and vegetables are sold at a very inexpensive cost that is open to the public.They are continuing that starting next month until May.There is another one, she is not sure if it is called the Genesis Group or Genesis something, has been working with local churches behind the scenes for a couple of years. About 3 months ago they applied to put in a soup kitchen on the west side of Idaho Road.There are some brick buildings that are there.One of them is set up for a kitchen.They are moving in a soup kitchen.She saw the reports on it 3 months ago but has not seen any activity there.She does not know if they have changed their mind.That is also going on behind scenes.The Genesis group is included in the letters we send out every year and they have never applied.They have complained after the fact that they did not get funded but they have never applied. Commissioner Elias asked if they are a 501(C)3. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 37 OF 44 City Clerk Kathleen Connelly stated they are not.We found out during the application process that they are partnering with a church in Gold Canyon and the church is saying that group is an arm of their mission.That is what they are doing.In the meantime the Genesis group might have gotten their 501(C)3, but as of three months ago they still did not have it.They may have others coming to them the next time around. Vice Chairperson Weeter commented she remembered when they had a lot more than just four and it was difficult. City Clerk Kathleen Connelly stated these would be local.One of them we could not think of earlier was Junior Achievement and they were Tempe -based.They provided services out at Gold Canyon at one of the schools out there. Commissioner Borey commented she thought United Food Bank came in once. City Clerk Kathleen Connelly stated United Food Bank and St. Mary's came in a long time ago.Central Arizona Shelter Services in downtown Phoenix came in several years in a row. They did not understand that we required proof of city residency.They told her they do not ask for that. Commissioner Barker commented one of the issues is if one is homeless, how can they be a resident. Commissioner Borey commented she does not think they have a provable address. Commissioner Barker asked if everyone liked that and if it was something they could all live with. Commissioner Mullen MOVED TO ACCEPT THE FUNDING AS IT STANDS. (FOOD BANK -$32,000, BOYS AND GIRLS CLUB -$20,000, COMMUNITY ALLIANCE AGAINST FAMILY ABUSE -$18,000 AND EAST VALLEY ADULT RESOURCES -$30,000.) Commissioner Barker SECONDED THE MOTION. Commissioner Mullen AMENDED HIS MOTION TO ADD THAT THEY NEED TO MAKE SURE THE MONEY FOR EAST VALLEY ADULT RESOURCES IS DESIGNATED FOR THE FOOD PROGRAM, NOT THE VAN PROGRAM. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 38 OF 44 Commissioner Barker SECONDED THE AMENDMENT. VOTE:Unanimous. The motion carried. 6.Discussion on schedule for presenting recommendations to the city council. City Clerk Kathleen Connelly stated the recommendations will be on the council work session for November 17.It would be good if at least one of them would be there.She will do the presentation but it is helpful to have one of them there to say they agree with everything.They will direct staff Tuesday, November 18, to prepare the contracts based on your recommendations.The actual contracts will be voted on at the December 2 meeting.They will be on the consent agenda so they will not need to be there.Interestingly enough, Mr. Taylor's request to have the Ride Choice money diverted to van transportation will be on the same night.She could not have worked it better as they will be seeing both items, related as they are, on the same evening.They can always change the commission's recommendations, but they never have. Vice Chairperson Weeter commented she cannot remember them changing them before. There was general discussion as to what members would come to what meetings. 7.Election of chairperson and vice chairperson. Vice Chairperson Weeter opened the nominations for chairperson. Commissioner Barker NOMINATED JODENE WEETER FOR CHAIRPERSON. Deputy City Clerk Jan Mason stated this would be a vote for Jodene Weeter as chairperson. VOTE:4-1 (Vice Chairperson Weeter voted in opposition.) The motion carried. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 39 OF 44 Deputy City Clerk Jan Mason stated Jodene is the new chairperson. Chairperson Weeter NOMINATED RANDY MULLEN AS VICE CHAIRPERSON. Deputy City Clerk Jan Mason advised this would be a vote for Randy Mullen for vice chairperson. VOTE:Unanimous. The motion carried. Commissioner Borey asked if the food bank could be a conflict of interest. City Clerk Kathleen Connelly stated she did not think so.Joel has stated it is one thing if you are receiving income but if you are volunteering it is not.It is a better way to see if something is working by being there on the ground floor. Commissioner Borey commented she thought it would be good to go to all four of them and find out what a day is like. Commissioner Barker commented that is a good idea. Chairperson Weeter stated the food bank is so busy. City Clerk Kathleen Connelly stated they are so much better organized in the past two years now. Chairperson Weeter commented but they are busy, and they have more volunteers than they originally had. Commissioner Borey commented the boys and girls club was thrilled to death to get the extra bread from the food bank now and then. City Clerk Kathleen Connelly stated if they are getting bread from Paradise Bakery and Kneader's they are getting good bread. Commissioner Borey commented she does not know what they are doing now, but when she was there they would bring them all the bread and donuts and the kids would go crazy over the donuts. It just helps the parents with what they have to buy. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 40 OF 44 City Clerk Kathleen Connelly stated she was pleased with Community Alliance Against Family Abuse doing the horse therapy. Chairperson Weeter commented and the pysch therapy. Commissioner Barker commented he has been on this commission before and this is a good group.We have had good groups in the past but this is a good group. City Clerk Kathleen Connelly agreed.She stated she could remember one summer where they usually would fight during some of the meetings.This is much better. Chairperson Weeter asked if she believed it is because there are so many different thoughts and ideas. Commissioner Barker commented thoughts are exactly what it is. Commissioner Borey commented they have all worked in different areas, too.They have a really good mixture. City Clerk Kathleen Connelly stated this is an excellent recommendation.She thinks almost everybody will be pleased. Chairperson Weeter asked who would not be.Probably the one who was asking for the money for his van.She believes they would be putting their foot in trouble if they started paying for the van outright.She thinks that would cause them major problems. City Clerk Kathleen Connelly stated it would possibly create an expectation. Chairperson Weeter agreed. Commissioner Barker commented there was apparently already an expectation. Commissioner Borey commented it is too bad they do not have transportation. City Clerk Kathleen Connelly asked if she meant public transportation. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 41 OF 44 Commissioner Borey commented they need public transportation desperately. City Clerk Kathleen Connelly stated there were a couple of times in the past where we had bus service and those kinds of things but they never survived.Even the bus service that Mesa extended up to Signal Butte and Southern was discontinued because there was not enough ridership. Commissioner Barker asked if she remembered the trolley. City Clerk Kathleen Connelly stated she did. Commissioner Barker commented nobody rode it. City Clerk Kathleen Connelly stated they were open air and people expected them to provide door to door service.It did not work out. Commissioner Barker commented it was a great idea but it just did not work. Commissioner Borey commented she had thought of using one school bus and just doing the kids with a punch card or whatever.They could go to the library or the multi-gen so they could get around town.It is really tough for a lot of these kids. 8.Selection of future meeting dates. City Clerk Kathleen Connelly stated they do not have any future meetings scheduled.Before long they will be starting the new cycle. Commissioner Borey commented she gets the new information at the end of January. City Clerk Kathleen Connelly stated she gets them by whatever the last working day in January is.The city is closed on Fridays so it would have to be no later than a Thursday. Deputy City Clerk Jan Mason stated she believed it was January 30 this time. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 42 OF 44 Commissioner Barker asked when the meetings were switched from the spring to the fall. City Clerk Kathleen Connelly stated there were two reasons.It took a long time for the budget to get done in the past. Commissioner Barker commented the commission did not know how much money it had. City Clerk Kathleen Connelly stated there was always a number there but they did not know if it would be approved until sometime in August.This year it was approved earlier but she was out for three months.That is what happened there. Commissioner Borey commented it is just because all of these people have to work. Commissioner Barker commented the funding starts in January. City Clerk Kathleen Connelly stated the funding starts on July 1. Commissioner Barker commented it is still months away. City Clerk Kathleen Connelly stated it is.They have to apply by the end of January for the next year so it can be worked into the budget. Commissioner Borey commented it is retroactive. City Clerk Kathleen Connelly stated that is correct.They will not miss any of the funding.The food bank, boys and girls club and Community Alliance Against Family Abuse have already turned in their reports.She does not have anything from Mr. Taylor yet which is an indication that they are behind.He may have realized he does not have a signed contract yet so maybe he should not turn it in. Chairperson Weeter asked if we know when they will have a contract. City Clerk Kathleen Connelly stated if the council follows their recommendation, the council will have their contracts on the agenda on December 2, 2014. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 43 OF 44 Commissioner Barker commented he could only remember one instance when the council did not follow that.He asked if she could remember more than one. City Clerk Kathleen Connelly stated she could not even remember that one. Commissioner Barker commented that was Joe Durbala. Deputy City Clerk Jan Mason stated it was when Joe wanted to add the boys and girls club.It was a new one at that point. City Clerk Kathleen Connelly stated every other time they have gone with the recommendation. Commissioner Barker commented that was years ago. Commissioner Elias commented that was before her time. Commissioner Barker commented it was their first year and he was not sure they had all their qualifications but Joe was running for re-election. City Clerk Kathleen Connelly stated he is thinking of doing that again. Commissioner Barker commented he discourages him when he calls him. 9.Adjournment. Chairperson Weeter adjourned the meeting at 6:03 p.m. d'odene Weeter Kathleen Connelly Chairperson City Clerk HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 29, 2014 PAGE 44 OF 44