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HomeMy WebLinkAbout2016.10.24 HHSC MinutesMINUTES OF THE HEALTH AND HUMAN SERVICES COMMISSION City Clerk Conference Center 300 E. Superstition Blvd., Apache Junction, AZ OCTOBER 24, 2016 - 3:00 P.M. COMMISSIONERS PRESENT:STAFF PRESENT: JUDY BOREY KATHLEEN CONNELLY, CITY CLERK CAROL KAUSCHER JAN MASON, DEPUTY CITY CLERK DANA OSBORNE VICE CHAIRPERSON ED BARKER (arrived 3:14 p.m.) CHAIRPERSON GEORGIANA ELIAS COMMISSIONERS ABSENT: 1.Call to Order/Attendance. Chairperson Elias called the meeting to order at 3:10 p.m. Deputy City Clerk Jan Mason called the roll, advised Vice Chairperson Barker was running late and that there was a quorum present. 2.Approval of minutes of March 29, 2016 and April 12, 2016. Chairperson Elias called for a motion. Commissioner Osborne MOVED THAT THE MINUTES OF THE MEETINGS OF MARCH 29, 2016 AND APRIL 12, 2016 BE APPROVED. Commissioner Borey SECONDED THE MOTION. VOTE:Unanimous. The motion carried. 3.Status report on applications for FY 2016-2017 city human services funding. City Clerk Kathleen Connelly stated invitations went out by email and by letter to the agencies they wanted to interview. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 1 OF 23 She believes almost all of them are here.They can consider them in alphabetical order.They have been told they have 15 minutes total, ten minutes for presentation and 5 minutes for commission questions and answers.She has heard that Myra Garcia is no longer with the food bank.She is now working for Final County United Way.They are supposed to let her know when these things happen and she found it out by accident.She has also been told board members have quit but she has not been able to confirm that.She is concerned who will be responsible for creating the documentation if they have not replaced Myra. Commissioner Osborne commented that would be good thing to ask. City Clerk Kathleen Connelly stated she has some questions for United Way when they get to them.When reading their application it appears they are going to be subcontracting with someone.She has given them a little pamphlet she found on the internet for the group they will be using as a subcontractor. She is not sure who will be responsible for the reporting.It was hard for her to figure that out.We have never had that situation where the commission approved a contract with somebody and they turned around and subcontracted it out. Commissioner Osborne commented the rules do not preclude that. City Clerk Kathleen Connelly state they do not as long as they do the reports and as long as it is a service to city residents. In this case it would be up to the commission to consider whether or not the service is to the people who receive the training, in which case they have to be city residents because it cannot be forward -looking, or who might receive the services as a result of this training.It gets a little complicated. Commissioner Osborne commented that is if someone who received the training worked for organization xyz but they were not a city resident. 4.Interview of selected applicants for city human services funding for FY 2016-17. The first agency to be interviewed was the food bank represented by Paula Susmark, executive director, and Joan Clair, president. Introductions were made around the room. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 2 OF 23 Ms. Paula Susmark thanked the commission for the support they have given the food bank in the past.They provide direct hunger relief in the community for the impoverished, underserved and working poor.They are seeing more of the working poor come through the doors.During the summer many of their donors of food and money go to their northern homes.In the summertime they have to purchase food because their donations are not there.They spent $14,000 in July and August to purchase the necessary food for their clients.They use the money the city gives them for that kind of stuff.It was of value to them as they did not miss a beat insofar as giving people what they needed.So far they have served over 30,000 people this year, or 10,300 households.They are seeing generational families with grandparents taking care of the children because the parents are working.We have a lot of homeless; they amount to 5% of the people they feed.Most of the people they feed are residents of Apache Junction, Gold Canyon and East Mesa.They give them emergency boxes with food staples in them.The size depends on how many are in the family.A family of 4-7 gets one box, a family of 8 or more gets two boxes.They try to give 25 pounds of food per person.They collect food from the grocery stores locally.About 20 grocery stores donate to us.They never know what they are getting from them.They get a lot of bread and produce.When they have extras they put them on a table for people to take whatever they want.It is important they have a choice.She commented on an interaction they had with a family that needed a birthday cake for the grandmother and they happened to have one come in.They try to give them love and caring.They appreciate the funds contributed by the city.The numbers have been growing.They have had more people coming in from January to April.She thinks people living north are coming down here that need help.They are seeing more of the senior population.The need is there and not going away. It is important they continue to work together. Ms. Joan Clair stated it takes about 25,000 pounds to fill a truck.That represents about $25,000.What the city gave last year filled one -and -one -quarter trucks in dollars.As a food bank they can leverage that through purchases with other groups in large quantities.They were therefore able to leverage that dollar amount into about 5 trucks of food.That is not inconsequential.They moved about one million pounds of food through the food bank last year.They have a target of 25 pounds of food per person each time they come in.Because of HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 3 OF 23 donations from the local grocery stores and partnerships they have been able to move that 25 pounds per person up to about 42 pounds per person.The increase is primarily made up in the amount of produce and bread they receive.It is better to give fresh green beans as opposed to canned green beans.They have partnered with Borderline Food which comes out of southern Arizona.Most of the produce in Arizona comes from Mexico and is stored in warehouses this side of the border.Grocery stores go down there to purchase their produce.The produce that is not purchased used to go to the landfill.Now Borderline Food brings up those truckloads to the partner organizations.Their truck goes at 11 a.m. to pick up any produce at those events. Anyone in this room can go to these events and purchase 60 pounds of produce for $10.They may not be perfect or quite ripe or too ripe but the amount of food they get enables them to move that 25 pounds per person to around 42. Commissioner Osborne asked if that is what they used to call the Market on the Move. Ms. Joan Clair stated she does not know that term.Last year was the first year they had been involved with them. Commissioner Osborne commented there was another group that did it that way.She has done it a couple times. Ms. Joan Clair stated the first event for them is coming up on November 5 at Christ's Lutheran at Price and Greenfield.It starts at 8 a.m. and ends at 11 a.m.At each of those events they get about 2,000 pounds of food.She thanked them for their support of the food bank.It is greatly appreciated. Commissioner Borey commented at the end of their report they stated they were trying to get some funding.She asked if they received that. Ms. Paula Susmark stated they did. Commissioner Borey asked if it is annual. Ms. Paula Susmark stated it is annual but they do it quarterly. Commissioner Osborne commented as a group the commission has talked about the challenges on how the organization is run and HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 4 OF 23 the volunteers.This is a city contract, not a grant.There is paperwork and certain responsibilities.One of the things that needs to be shared with us is who will be responsible for the reporting and how they will make sure that the continuity gets done so they can get their money.It is one thing for the city to say it will allocate some money to them but they have to do the things they need to do to get their check.She asked if they could talk to them about what will happen at their place. Ms. Paula Susmark stated she is responsible for the report. They have hired a part-time bookkeeper that will be helping her keep the numbers on track.She was a development director for the girl scouts for 20 years and is a deputy director for the Red Cross.Reports are nothing new to her.In her family they always say if they are fifteen minutes early they are late. That is how she is with deadlines.It will be in before the deadline.She sends everything to Joan with proof to make sure that it is accurate.It is very much so what her job description is. Commissioner Osborne commented she believes they are going to make a recommendation to the council that everybody be required to have training as part of the contract.That should help out as well. Chairperson Elias commented she noticed this year versus last year that the food bank asked for $32,000 last year and $50,000 this year.She is curious as to what is prompting the difference in the amount of money being requested.Prior years have usually been around $30,000. Ms. Paula Susmark stated she believed that was submitted before she was actually on board, but she knows they are expecting an increase in clients.They are expecting to serve 40,000 people. The growth is still there.The families are bigger.They do have a lot in the summertime.They have $14,000 out of their budget for subsistence during that time.They are looking ahead and wanting to make sure they can always feed the hungry.Food prices are going up and are unstable. Ms. Joan Clair stated she might be aware that the Arizona legislators have made a reduction in food stamps.As soon as that was on the horizon they projected there would be more people coming to the food bank.Any time there is one of those HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 5 OF 23 situations beyond their control affecting that population there would be some additional people they would serve. Vice Chairperson Barker commented the $32,000 is oftentimes a lot less than what they asked for. City Clerk Kathleen Connelly stated that is correct. Vice Chairperson Barker asked if that is the case last year. City Clerk Kathleen Connelly stated the top number on the table is what they asked for and the bottom number is what they received. Vice Chairperson Barker commented they asked for $32,000 and we gave the $32,000. Commissioner Borey commented other organizations used to give food boxes to some of their clients.She asked if there are any other organizations doing that. Ms. Paula Susmark stated they randomly take food over to Genesis and they also work with Community Alliance Against Family Abuse. They also have the Salvation Army and Good Will. Commissioner Borey commented those clients fill out applications like everybody else does. Ms. Paula Susmark stated absolutely. Chairperson Elias asked what is their per box cost for 2015. Ms. Paula Susmark stated a lot of it depends on what they get. The number she had suggested was about $17 per person.That is probably pretty low if they have to buy meat, eggs or milk. They are so reliant on the milk.She knows they are giving more than 25 pounds per box.They are getting a shopping cart full and that is about $17 apiece. Commissioner Borey commented when they have all the extra food out on the tables for them to go through it would be a perfect time to have food boxes out for donations. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 6 OF 23 Ms. Paula Susmark stated their plan is to have the food drive from the time they get there to the time they leave and everything in between.The holidays are coming up and they are doing the turkey drive.They are approaching the churches to see if they would maybe get the rest of the food to make a meal. They are out there trying to do as much as they can for their clients. City Clerk Kathleen Connelly asked if they would be reminding people they are eligible for e tax credit. Ms. Joan Clair stated they will be.She just did the final proof on their newsletter that will be printed tomorrow.They also have a card they hand out that has that information on it. Chairperson Elias asked if they were still collecting dog food and cat food. Ms. Paula Susmark stated they are. There were no other questions and the interview concluded.The next interview was with the Boys and Girls Club represented by Russell St. John, Swati Webb and Chris Quasula.Introductions were made around the room. Mr. Russell St. John gave a brief presentation on his history with the club.They do a lot of things with the kids like Power Hour and Homework Help.They are big into education.They want to make sure teenagers get through high school and then on to something else, either a trade school or college.They start with kindergarteners and go all the way through teenagers.They implement programs with them such as Money Matters where kids learn such things as balancing checkbooks and keeping budgets. Ms. Swati Webb gave a brief presentation on District Executive Chris Quasula. Mr. Chris Quasula gave a brief presentation on his work history and what his job entails.He has to get out there and do what they can for the community.They partner with other groups and organizations to assist parents that are struggling.They are giving their kids a safe place to learn and grow Monday through Friday.With the restructured school district in Apache Junction they are using the club to fill in the gap so the HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 7 OF 23 parents do not have to worry on Fridays.When they come to the club they know they will get exercise and education. Commissioner Osborne commented as part of this contract they are basically looking for serving Apache Junction residents.She asked how many kids they are serving directly from Apache Junction. Mr. Russell St. John stated from Apache Junction it is around 157-158 kids that are in the city area. Vice Chairperson Barker asked how he knows that. Mr. Russell St. John stated they have a program called KidTrack. Every time someone comes in they enter their information, they scan in and scan out and they can tell how many days they have been there.They can pull up where they live by address. Vice Chairperson Barker commented it helps them determine if they are a resident. Mr. Russell St. John stated that is correct. City Clerk Kathleen Connelly stated they need to talk. Commissioner Osborne commented as part of these contract awards there is specific reporting that comes along with it.There are always challenges with volunteers and staff that transition, etc.Being awarded the amount is just the first step.They do not get their check until they complete their report.She asked who would be responsible for completing those and the continuity. Mr. Russell St. John stated when he began in January he started doing the reports.He would like to get trained on how to do them correctly.He talked with another one of his staff so they can do it the way it is supposed to be done.They have gone through a couple of transitions over the last few years and he knows things have gone by the wayside.He wants to make sure they get back on track.He will make sure the training gets done and the reports will be turned in on time. Ms. Swati Webb stated their attendance tracking program is nationally renowned.They should be able to customize it. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 8 OF 23 Commissioner Borey asked if they had a map. Mr. Russell St. John stated they do not.When the contract was signed in May it did not have the map attached to it. City Clerk Kathleen Connelly stated that is not true.She spoke to somebody named Tonya and that is what she told her.She also told her that the club had the form.Staff requests the maps from engineering and we send them out.We had no maps left. They went to the agency.It is a big map, not a little, tiny one.It gives them all the street addresses.Tonya was going to check and get back to'her and let her know if she had found it but she never heard from her again. Mr. Russell St. John stated he guessed that she did not find it. City Clerk Kathleen Connelly stated she did not know.She is assuming just the opposite.That she did find it, and her concern is that when she talks to somebody like that she does not really know who she is.She has the expectation she is going to pass the information along to him and then she never hears anything. Vice Chairperson Barker commented it is unfortunate that many people do not know they do not live in the city.In fact, there are people who live in Maricopa County who think they live inside the city because they get their mail from the Apache Junction post office.It is very confusing for them. Commissioner Borey commented there are also the county islands inside the city.When you look at the map you may have the outline but inside that outline are the county islands.Those areas do not count. Commissioner Osborne commented the good news is there will be training.It will be required. City Clerk Kathleen Connelly showed Mr. St. John a copy of his last report with the ones marked that do not live in the city. She stated he has been dropping off a list of active members. She gave him a copy of the format she needs.She advised it will be sent to him along with the map and the contract. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 9 OF 23 Commissioner Osborne commented there is never enough budgeted money for everybody.The commission knows they are requesting $25,000.She asked him to give them the implications if they are not funded the entire amount.She asked where else they get funding from. Ms. Swati Webb stated they just heard United Way of Pinal County will not be funding them this year.They have been giving them $12,000-$14,000 for at least the last five years. Vice Chairperson Barker asked if they just found out. Ms. Swati Webb stated they found out about two weeks ago. Mr. Russell St. John stated he sent the report in they are supposed to send in and they said they were not giving out any funding. Ms. Swati Webb stated it is definitely a concern for the Superstition Mountain branch.It is the only branch in Pinal County so it would be the branch that would receive that funding.Minimum wage is on the ballot.If it goes up to $10 an hour it will be a huge impact because a lot of their part- time staffing are below that.They are also changing how non- exempt are being accounted.They have already started tracking their employee hours on a time swap basis to be prepared for that to insure they will be compliant.On the plus side, they are getting more contributions.They are getting more federal funding for some of their programs.They are getting a two-year state grant they have not been receiving for a long time for the Superstition Mountain branch.But it is definitely a struggle. The Superstition Mountain branch does a great job running their events and they assist wherever they can.But the expenses are going up because of the labor laws.It will be a struggle if they do not get at least level funding. Chairperson Elias commented they currently have two full time and five part-time employees. Mr. Russell St. John stated that is correct. Commissioner Borey commented there is a list of corporate board members but not a list of the local board members.It should have been included. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 10 OF 23 City Clerk Kathleen Connelly asked if their facility would be a part of what is being on the ballot being proposed by the school district. Ms. Swati Webb stated it is.They have been working with the superintendent as he has informed them that if the ballot does pass their facility would be one of them they would sell.They would have to find a new home. Commissioner Osborne asked if there is a timeline for them if it passes. Ms. Swati Webb stated they will put it up for sale soon after. Mr. Russell St. John stated he believes their facility is the first one they will be putting up for sale. Vice Chairperson Barker commented he thought it was Superstition Mountain Elementary School. Mr. Russell St. John stated he believes both of them are the first two that are going. Chairperson Elias asked if they have any way to track what the percentage is for their students to graduate from high school. Mr. Russell St. John stated they do their graduation reports. He only had two seniors last year and they both graduated.The Boys and Girls Club overall runs at 90% nationwide. There were no more questions and the interview was concluded. The next agency to be interviewed was Community Alliance Against Family Abuse represented by new Executive Director Dorian Townsend and Director of Programs Ginger Butcher.Introductions were made around the room. Ms. Dorian Townsend stated Community Alliance Against Family Abuse is an agency that provides prevention and intervention services for domestic violence and sexual assault.Their mission is empowering individuals, families and communities to be free from abuse through collaboration, prevention and performance.Nearly one in three women and one in four men will be exposed to domestic violence in their lifetime, along with one in fifteen children.The police department responded to 296 HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 11 OF 23 domestic violence -related calls in the past calendar year. Community Alliance Against Family Abuse served 659 individuals who experienced domestic violence or sexual assault.Of those 169 individuals were directly assisted by city funds.Their programs are diverse.They try to find ways to meet the community needs.A crisis line is available 24 hours a day, seven days a week.They have a shelter with 15 beds.They provide advocacy and legal advocacy services, including assistance in filling out forms, court accompaniment, safety planning and information and referral.They provide multiple support groups, some for specific issues and others for empowerment sessions.They do outreach and education in the community.They work with the police department, Pinal County Attorney's Office, the Safe Home Network and the Pinal County Coalition to End Domestic Violence.She recently brought in some of her partners to have a domestic violence night at an Arizona Coyotes game.They are active with the Arizona Chamber of Commerce and the Lost Dutchman Meet Group.They collaborate with local businesses on the local giving campaigns.They are also involved with the American Indian Chamber of Commerce. They will have a new strategic plan as of July 2017.It will map out their next three fiscal years.They will be offering services to pet parents who are victims of domestic violence, military sexual assault intervention, ways to offer 24 -hour assistance to the police, augmentation of their services with law enforcement partners, increase the nutritional value of their food boxes and have a broader reach with the service and working out in the community to determine the needs.They are approaching the economic impact by looking at what happened in 2008 and how they can move forward in a sustainable manner. They have an increased emphasis on diversified funding.They already have a brand new Fiscal Year 2017 corporate grants plan that has funding deadlines for every month for corporate and government funders with deadlines that will be applied for and expected return.They are expanding their individual giving campaign.They have a new tax credit campaign that goes along with the Arizona state tax credit.They will be working with local estate planners and try to offer more options to those areas.They will be expanding their board.Their 20th anniversary is coming up soon so they are hoping to do a 20th Anniversary Nonprofit Reserve Fund Campaign.It is similar to an endowment but is more flexible.They want to have a rainy day fund because they want to be here for the poor peoples' future and they are dedicated to remaining in the Apache HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 12 OF 23 Junction community until the day when domestic violence is ended.Their proposal is for phones for intervention services. It will be broken up on a unit cost for different intervention programs.They will verify which services are verified as being in Apache Junction via drivers' licenses or some other identification showing they are from Apache Junction.The intervention services are pretty vast but they will be broken down for the empowerment sessions, support groups, legal advocacy and general advocacy for Apache Junction. Commissioner Borey asked if they are providing the empowerment session or is an outside agency providing it. Ms. Dorian Townsend stated they are providing it.They have their empowerment guide, Jenny, who has been with the agency since it started.She provides the empowerment sessions which are one-to-one sessions.They are sessions to help build people up and help them work through their own problems they are facing and the trauma they have experienced. Ms. Ginger Butcher stated while it is not counseling, she is a licensed counselor and keeps up on her license for the state. Ms. Dorian Townsend stated it is another thing they are really proud of with their staff.It is small but mighty.All of our staff have a wealth of experience.Quite a few of them do have legal or counseling backgrounds.It is really a great team and they are trying to give everyone the tools they need to be successful in the field.There is a lot of turnover in the field when it involves secondary trauma.They are going to do certification training with all of them. Chairperson Elias asked how many people they have on staff. Ms. Dorian Townsend stated they currently have twelve but it will actually be thirteen as they will now have a community advocate.That person will be able to provide a lot of the advocacy given to the shelter residents and those that are not in need of a shelter but in need of the services. Vice Chairperson Barker asked if they are tax deductible.He added if they need some help to contact the newspaper as they do that for the schools. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 13 OF 23 City Clerk Kathleen Connelly stated she thinks the deadline has changed.They no longer have to rush to do it by the end of the year.They have until April. Ms. Dorian Townsend stated the payment still has to be in by December 31.It is on a calendar year basis.They do not have to itemize it anymore to get the credit. Commissioner Osborne commented she never thought about turnover from trauma.One of the challenges Kathy has expressed to them is the difficulty in reporting.This is a contract that does require reporting on a regular basis.She needs to make sure they are serving Apache Junction residents.She asked who would be responsible for that reporting and how they will work to make sure those requirements are met. Ms. Dorian Townsend stated Ginger will handle the quarterly reports and she is aware of some of the issues that have come up in the past.She is very much on top of things.They are aware of some of the small items that were not paid attention to in the past.That is part of the reason why they want to have cost per item basis because it really breaks it down to where the money is going.If they are not offering the service then they are not asking for the money back.They do anticipate fulfilling the $24,000 this year, especially with some of the things they are doing with staff.They are working with staff and have had reduced turnover so she has very little worries about offering that.If anything, she thinks they will exceed numbers next year.Within the domestic violence community a lot of shelters know they do not turn anyone away for ridiculous reasons.They are a VO barrier shelter and are passionate about it.A lot of shelters will say they are VO barrier but then one gets in and the book of rules steps in. Commissioner Osborne commented she does not know what it means to be a VO barrier shelter. Ms. Dorian Townsend stated they have four rules at the shelter that people need to live by.They are no weapons, no dangerous people outside, no violence against other participants on site and no substance abuse on the shelter premises.If they come in drunk they will work through that with them but they cannot get drunk while on the premises.The reason for that is substance abuse and domestic violence often go hand and hand but they do HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 14 OF 23 not want to be kicking people out who are willing to stop.They provide them the resources.Once you are a participant in Community Alliance Against Family Abuse you are a participant for life. Chairperson Elias asked if they had any questions for them. Ms. Dorian Townsend stated nothing specific.She needs to get to know the city much better and getting more partners in the community.She needs to get to know the business community. She was blown away her first week here.In no other nonprofit would she be meeting with the vice mayor and the chief of police the first week she was on the job.The level of support for Community Alliance Against Family Abuse and domestic violence is just phenomenal.She is grateful for that.She thanked them for their dedication in many areas.She stated their proposal is for Apache Junction although they do serve participants from east Maricopa County and other counties and cities.There is no other domestic violence provider in Pinal County.They have been working very closely with the Maricopa Police Department and Casa Grande Police Department to find creative ways to provide those advocacies. Ms. Ginger Butcher stated there is a family advocacy center for Pinal County for children but they do not serve adults. Commissioner Borey asked if they provide funding to them for the number of clients they are getting from them. Ms. Ginger Butcher stated they are under the umbrella of the Pinal County Attorney's Office but they do not generally provide funding for other programs.They are an incredible partner in that they are part of several coalitions and committees they work with in Pinal County to try and develop broader purposes. Ms. Dorian Townsend stated their grants person is drawing funding in that area to try to meet that need. Commissioner Borey suggested they could get RICO funds.She asked if the police department has victims' services. City Clerk Kathleen Connelly stated the city attorney's office has a victim program if you are the victim of crime but she does not know if it is for domestic violence. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 15 OF 23 Ms. Ginger Butcher stated they do have a victims' services department but that is for specifically charged cases of domestic violence and sexual assault.They have victim advocates who work with people that are victims of robbery and that kind of thing.They also work closely with the county attorney's office so they can provide the support through the criminal justice system.Their agency provides the support in other ways such as the shelter, safety plans and public assistance so they can get independent of their abuser. Commissioner Borey commented she thought the police department had some type of victims' advocate. Ms. Ginger Butcher stated some of them do.Pinal County Sheriff's Office has a chaplain and victims' services department.They are all volunteers.Apache Junction Police Department has been trying to build up their volunteer advocacy program and they are trying to provide them with what they can as well.Especially for men as it is really difficult. Ms. Dorian Townsend thanked them for interviewing them and for considering them this year.She handed out some brochures for them.The interview ended. The final interview was to be with United Way of Pinal County. Deputy City Clerk Jan Mason advised the commission no representatives arrived for the interview. There was general discussion on their confirming their interview and that they were supposed to be here at 4:00 p.m. which was twenty minutes ago. City Clerk Kathleen Connelly asked if they had received everything. Deputy City Clerk Jan Mason stated they had. City Clerk Kathleen Connelly stated even if they went to the wrong place they have had enough time to find the right place. The letter that went out said this would be their only opportunity. Commissioner Osborne asked if they had called. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 16 OF 23 City Clerk Kathleen Connelly asked Deputy Jan Mason to check her voice mail to see if they had left any messages. Deputy City Clerk Jan Mason stated there were none. 5.Consideration and action on recommendations for human services funding for FY 2016-2017. Commissioner Osborne commented she feels she needs to identify but she does not think it is a conflict of interest that Dorian Townsend, the executive director of Community Alliance Against Family Abuse, is considering joining the Soroptimist Club of which she is the president.She has had several private discussions with her about the club. Vice Chairperson Barker stated his wife is a member. Commissioner Osborne commented she does not know that Robin and Dorian have had private discussions.She just thought she wanted to be above board on this.She asked if they wanted to make a decision today. City Clerk Kathleen Connelly stated that is what they had said at the last meeting.The council meeting options they were previously given have changed.Next Monday would normally be a council meeting work session but as there was only one item on the work session agenda, which was their item, the city manager asked if they could be done the next night or two weeks later. If they opt to do it the next night they would do their recommendation at the council meeting and afterwards the council would direct staff to prepare the contracts.The contracts would come back in two weeks. Commissioner Osborne commented they need to talk about the timing and decide what they would prefer. City Clerk Kathleen Connelly stated in conjunction with their recommendation. Vice Chairperson Barker asked if they should come up with their recommendations first. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 17 OF 23 Chairperson Elias commented that is a good plan.It sounds like United Way is not coming.They had some discussion the last time we met on giving them the opportunity to talk to us. Commissioner Borey commented it looked like they were going to subcontract to Empowerment Group. City Clerk Kathleen Connelly stated that is what was in their proposal. Commissioner Osborne commented given the very limited funding they have and the fact they were not here and it is not direct services in the sense of an immediate urgent need where the direct person will benefit, the training people will be working with other people, she personally is not feeling like doing an award to United Way. Commissioner Kauscher agreed. Commissioner Borey agreed. Vice Chairperson Barker asked her to repeat her comments as he did not understand what she was saying. Commissioner Osborne commented given the fact they have very limited funding, they are not here and they are training people who will be serving residents, they are not doing direct services themselves, she would support not doing anything for them. Vice Chairperson Barker agreed. Commissioner Osborne commented the other interesting thing was United Way of Pinal County is not funding the boys and girls club. Commissioner Borey commented she was going to ask them what their focus is.They have changed their focus from education which is what the boys and girls club was under. Commissioner Osborne commented she thinks the United Ways all over are having difficulty.She knows the Valley of the Sun United Way is having difficulty. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 18 OF 23 Commissioner Borey commented people would rather donate to an agency than go through United Way and have it apportioned. Commissioner Osborne stated if everyone is in support of not funding United Way they really have Community Alliance Against Family Abuse, food bank and the boys and girls club.They have $72,000. Chairperson Elias commented the decision is really for the amounts.She asked if they want to offer the full funding to boys and girls club and Community Alliance Against Family Abuse and drop the food bank.If they do that it gives them $23,000 for the food bank which is considerably less. Vice Chairperson Barker asked her to say that again. Chairperson Elias stated they have $72,000.If they fully fund what is requested from the boys and girls club and Community Alliance Against Family Abuse, the boys and girls club at $25,000 and Community Alliance Against Family Abuse at $24,000, that leaves $23,000 left over for the food bank.The question is do they want to up the food bank and take a little bit more away from boys and girls club and Community Alliance Against Family Abuse. Commissioner Osborne stated the 2015-2016 funding was $32,000 for the food bank, $20,000 for the boys and girls club and $20,000 for Community Alliance Against Family Abuse.That totals $72,000.They could fund at the same levels.Obviously the food bank has asked for a pretty big increase.She asked if they should increase something.If they look at their history they funded them last year for exactly what they asked for.The year before they were funded for more than what they asked for. Their record is being funded at what they have asked for.This is the first time they have had this big of a jump. Chairperson Elias stated she was surprised because it is a pretty substantial jump.She is trying to understand what is driving that decision. Commissioner Osborne stated she said something about the SNAP decreases. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 19 OF 23 Commissioner Borey commented she thinks if they funded what they did previously then everybody would be okay. Vice Chairperson Barker asked Commissioner Osborne if she made a suggestion on funding. Commissioner Osborne commented she just made an observation on their funding last year.It is exactly what they have to spend this year.They could fund at the same level they did last year.Nobody gets what they asked for but it is the same amount. Vice Chairperson Barker commented as he was doing this at home last week he thought that is what they might come down to.He was trying to figure out how to fund United Way.They kind of helped him out there. Commissioner Borey commented the only question she had was the senior center.They do not have a proposal from them. City Clerk Kathleen Connelly stated they did but that was before all of this other stuff occurred. Commissioner Osborne commented when the new entity that could be an external entity comes in to take over the senior services, the earliest they could request funds would be the 2017-2018 year. City Clerk Kathleen Connelly stated they are not in place until next June.They would have to wait until 2018 to apply.Final Gila is in place now and the agreement goes through to June 30, 2018. Commissioner Osborne commented she thought it was a shorter term.Parks and recreation is just taking up certain services. City Clerk Kathleen Connelly stated that is correct.The next funding year should increase to $100,000.They might want to add that to their motion to keep the $100,000 intact. Vice Chairperson Barker commented a motion to keep the $100,000 intact and spend something else. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 20 OF 23 City Clerk Kathleen Connelly stated find something else in the budget. Vice Chairperson Barker recommended the funding from last year, the $32,000, the $20,000 and the $20,000.He asked if anyone had a real objection to that funding. The consensus was it was as fair as they can get. City Clerk Kathleen Connelly stated they do not know now who might also apply for Fiscal Year 2017-2018. Vice Chairperson Barker commented they put in the motion that funding continue at the $100,000 level.Maybe they would see fit to leave that alone. City Clerk Kathleen Connelly stated it is possible.The problem here is that the time was so short.Everything was allocated in the budget. Commissioner Osborne asked if there was any slush fund. City Clerk Kathleen Connelly stated there was nothing.Because of budgetary laws they cannot move it from here to here. Commissioner Osborne asked if anyone was ready to make a motion. If not, she would read it. Chairperson Elias called for a motion. Commissioner Osborne MOVED THAT THE RECOMMENDATION FOR HEALTH AND HUMAN SERVICES FUNDING FOR THE FISCAL YEAR 2016-2017 BE AS FOLLOWS:THE APACHE JUNCTION REACH OUT FOOD BANK THE AMOUNT OF $32,000; THE BOYS AND GIRLS CLUB THE AMOUNT OF $20,000; COMMUNITY ALLIANCE AGAINST FAMILY ABUSE IN THE AMOUNT OF $20,000; UNITED WAY OF PINAL COUNTY NO ALLOCATION; EAST VALLEY ADULT RESOURCES NO ALLOCATION, TOTAL AMOUNT IS $72,000. WE WOULD FURTHER RECOMMEND TO THE CITY COUNCIL THAT THEY ALLOCATE $100,000 IN THE 2017-2018 BUDGET TO BE USED FOR HEALTH AND HUMAN SERVICES FUNDING. I FURTHER MOVE THAT THE REPRESENTATIVES FROM ALL AGENCIES RECEIVING A HUMAN SERVICES CONTRACT FOR 2016-2017 ATTEND A HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 21 OF 23 MANDATORY MEETING AT A DATE, TIME AND LOCATION DETERMINED BY THE APPLICANT IN ORDER TO REVIEW TERMS AND REPORTING REQUIREMENTS TO THE CONTRACTS; THAT THE REPRESENTATIVES OF THE AGENCIES BE ANYONE WHO IS RESPONSIBLE FOR COMPILING THE INFORMATION AND FILING THE QUARTERLY REPORTS REQUIRED BY THE CONTRACT AND THERE BE A MANDATORY MEETING FOR ALL APPLICANTS BETWEEN EACH APPLICANT AND THE CITY STAFF RESPONSIBLE FOR PREPARING AND FILING THE QUARTERLY REPORTS. AND I FURTHER MOVE THAT IF FUNDING IS DENIED DUE TO NONCOMPLIANCE BY ANY OF THESE AGENCIES PREVIOUS TO THE FOURTH QUARTER THAT THE HEALTH AND HUMAN SERVICES COMMISSION BE ALLOWED TO RECONVENE AND MAKE A RECOMMENDATION FOR THE DISBURSEMENT OF THOSE REMAINING AVAILABLE FUNDS. Vice Chairperson Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. 6.Discussion on schedule for presenting recommendations to the city council. Commissioner Osborne asked the city clerk which option she would recommend. City Clerk Kathleen Connelly stated the second one.That way they could get the contracts to the agencies quicker.If not, they would be looking at maybe some months as opposed to early to mid -November.A month here can make a difference. Commissioner Osborne commented members of the commission need to be at the city council meeting on November 1 and November 15. City Clerk Kathleen Connelly stated just on November 1.The council will give direction on November 1 and they will do a consent agenda item on November 15 that will simply say they approve the contracts.She is also concerned about November 14 as that has the landfill items from staff.It will be very busy.They might not get a seat. There was general discussion and the consensus was that November 1 would work for the commission. HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 22 OF 23 7.Discussion on applications for FY 2017-2018 human services funding. None. 8.Selection of future meeting dates. None. 9.Adjournment. Vice Chairperson Barker MOVED TO ADJOURN. Commissioner Kauscher SECONDED THE MOTION. VOTE:Unanimous. Chairperson Elias adjourned the meeting at 4:40 p.m. Georgiana Elias Kathleen Connelly Chairperson City Clerk HEALTH AND HUMAN SERVICES COMMISSION MEETING OCTOBER 24, 2016 PAGE 23 OF 23