HomeMy WebLinkAbout2020.02.24 HHSC Minutes City of Apache Junction, Arizona Meeting location
City Council Chambers
Meeting Minutes 300 E Superstition Blvd
Apache Junction. AZ
Health and Human Services 85119
Commission wwwajcitynet
P (480)982-8002
Monday, February 24,2020 6:00 PM City Council Chambers
1. Call to Order
Chair Erickson called the meeting to order at 6:00 pm.
2. Pledge of Allegiance
Chair Erickson led the Pledge of Allegiance.
3. Roll Call
Present 4- Commissioner Borey
Chairperson Erickson
Commissioner Gerstner
Vice Chair Daniels
Heather Patel, Program and Resource Manager
Barbara Kelly, Senior Administrative Assistant
Jennifer Pena, City Clerk
4. Approval of Agenda
20-079 Consideration of approval of agenda.
Commissioner Daniels moved to approve the agenda. Commissioner Gerstner seconded the
motion.
Yes: 4- Commissioner Borey, Chairperson Erickson, Commissioner Gerstner and Vice
Chair Daniels
No: 0
5. Approval of Minutes
20-092 Consideration of approval of regular meeting minutes of September 19, 2019
and December 19, 2019.
Vice Chair Daniels moved to approve the minutes. Commissioner Borey seconded the motion.
Yes: 4- Commissioner Borey, Chairperson Erickson, Commissioner Gerstner and Vice
Chair Daniels
No: 0
6. Public Hearings
7. Old Business
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Health and Human Services Meeting Minutes February 24, 2020
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8. New Business
20-080 Election of chairperson and vice chairperson
Vice Chair Daniels moved to open the nominations for the chair person.Commissioner Gerstner
seconded the motion.
Yes:4-Gerstner, Borey, Daniels, Erickson
No: 0
Chair Erickson called for nominations for the chair.
Vice Chair Daniels nominated Mary Erickson for the chair position.
Chair Erickson called for nominations a second and third time.
Chair Erickson called for a motion to close the nominations.
Vice Chair Daniels moved to close the nominations.Commissioner Borey seconded the motion.
Yes:4-Erickson,Daniels, Borey, Gerstner
No: 0
Chair Erickson called for a motion to approve the nomination of Mary Erickson as the chair.
Vice Chair Daniels moved that Mary Erickson be approved for chair person. Commissioner
Gerstner seconded the motion.
Yes:4-Daniels, Borey,Gerstner, Erikson
No: 0
Chair Erickson called for a motion to open the nominations for vice chair.
Vice Chair Daniels moved to open the nominations for the vice chairperson.Commissioner Borey
seconded the motion. Approved in a vote of 4 in favor and none opposed.
Yes:4-Daniels,Gerstner, Borey, Erickson
No: 0
Chair Erickson called for nominations for the vice chair.
Commissioner Gerstner nominated Sharleen Daniels for vice chairperson.
Chair Erickson called for nominations a second and third time.
Chair Erickson called for a motion to close the nominations.
Vice Chair Daniels moved that the nominations for vice chairperson be closed.Commissioner
Gerstner seconded the motion.
Yes: 4-Gerstner, Borey, Daniels, Erickson
No: 0
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Health and Human Services Meeting Minutes February 24, 2020
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Chair Erickson called for a motion to approve the nomination of Sharleen Daniels as vice chair.
Commissioner Gerstner moved to approve Sharleen Daniels as vice chairperson.Commissioner
Borey seconded the motion.
Yes:4-Gerstner,Borey, Daniels, Erickson
No: 0
20-081 Presentation and discussion on compliance with Fiscal Year 2019-2020
agreements.
Program and Resource Manager Patel gave a presentation on compliance with Fiscal Year
2019-2020 agreements.
20-077 Presentation and discussion on the applications submitted for Fiscal Year
2020-2021 funding.
Program and Resource Manager Patel gave a presentation and the commission discussed the
applications received for Fiscal Year 2020-2021 funding. Applications were received by the
Apache Junction Community Development Corporation, the Boys and Girls Club, Community
Alliance Against Family Abuse, Empowerment Systems, the Genesis Project, Horizon Health
and Wellness, and the Superstition Food Bank.
20-082 Presentation, discussion and consideration of the need for an electronic
system for application submittals, commission scoring process, and
reporting.
Vice Chair Daniels moved to proceed with the procurement of an online for award management
Commissioner Borey seconded the motion.
Chair Erickson moved to amend the motion to proceed with the procurement of an online system
for an award management and amend the city code to allow for electronic submission of
applications and financial reporting and quarterly reporting.
Vice Chair Daniels accepted the amendment to the motion.Commissioner Borey seconded the
motion.
Yes:4-Gerstner, Borey, Daniels, Erickson
No: 0
Vice Chair Daniels moved to proceed with the amended procurement that was proposed by Chair
Erickson.Commissioner Gerstner seconded the motion.
Yes:4-Gerstner,Borey, Daniels,Erickson
No: 0
Program and Resource Manager Patel gave a presentation on the need for an electronic
system for application submittal, commission scoring process, and reporting.
The commission and staff discussed the different needs of the commission and how an
electronic system would benefit the commission, staff and applicants.
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20-083 Presentation, discussion and consideration of proposed changes to the Fiscal
Year 2020-2021 agreement for Health and Human Services.
Vice Chair Daniels moved the proposed changes be accepted.Seconded by Commissioner Borey.
Yes: 4- Commissioner Borey, Chairperson Erickson, Commissioner Gerstner and Vice
Chair Daniels
No. 0
Program and Resource Manager Patel gave a presentation on proposed changes to the Fiscal
Year 2020-2021 agreement for Health and Human Services.
The commission and staff discussed reporting requirements for city residents. They also
discussed that it will be presented to the city council for approval at the end of March or
beginning of April.
20-086 Presentation and discussion regarding quorum and attendance requirements
of commission members.
Chair Erickson discussed the need for commissioners to attend the meetings.
The commission and staff discussed the importance of attendance due to the amount of
items on future agenda.
20-084 Presentation and discussion on how the commission would like to recieve
their agenda packets.
The commission and staff discussed how they would like to receive their agenda
packets.
20-085 Presentation, discussion and consideration of future meeting times and dates.
Vice Chair Daniels moved that the Health and Human Services Commission hold regular
meetings on the 4th Thursday of the month at 6:00 pm. Commissioner Gerstner seconded the
motion.
Yes: 4- Commissioner Borey Chairperson Erickson, Commissioner Gerstner and Vice
Chair Daniels
No: 0
The commission and staff discussed future meeting dates and times
9. Information and Reports
10. Staff Report
11. Selection of Meeting Dates, Times, Location and Purpose
20-093 Consideration of the next regular meeting date, time, purpose and location
Vice Chair Daniels moved that the Health and Human Services Commission hold a regular
meeting on March 26th at 6:00 pm in the city council chambers located at 300 E.Superstition
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Boulevard. Seconded by Commissioner Borey.
Yes: 4- Commissioner Borey Chairperson Erickson Commissioner Gerstner and Vice
Chair Daniels
No: 6
12. Adjournment
Chairperson Erickson adjourned the meeting at 7:19pm.
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