HomeMy WebLinkAbout2020.11.19 HHSCMinutes City of Apache Junction, Arizona Meeting location:
_,. City Council Chambers
' Meeting Minutes 300 ESuperstition Blvd.
a4 Apache Junction,AZ
Health and Human Services 85119
Commission www.aicity.net
P:(480)982-8002
Thursday,November 19,2020 6:00 PM City Council Chambers
A. Call to Order
Chair Erickson called the meeting to order at 6:05pm.
B. Pledge of Allegiance
Chair Erickson led the meeting attendees in the Pledge of Allegiance.
C. Roll Call
Present 4- Commissioner Mitchell
Commissioner Borey
Commissioner Kinner r
Chairperson Erickson
Excused 1 - Commissioner Gerstner
Staff in Attendance:
Jennifer Pena, City Clerk
Jill Bright, Deputy City Clerk
Joel Stem, City Attorney
D. Approval of Agenda
1. 20-526 Consideration of approval of agenda.
Commissioner Borey moved,seconded by Commissioner Mitchell that the agenda be approved as
presented.
Yes: 4- Commissioner Mitchell,Commissioner Borey, Commissioner Kinner and
Chairperson Erickson
No: 0
Excused: I - Commissioner Gerstner
E. Approval of Minutes
2. 20-527 Consideration of approval of regular meeting minutes of July 23,2020.
Commissioner Borey moved,seconded by Commissioner Kinner that the regular meeting minutes
of July 23,2020 be approved.
Yes: 4- Commissioner Mitchell,Commissioner Borey, Commissioner Kinner and
Chairperson Erickson
City or Apache Junction,Arizona Pagel
Health and Human Services Meeting,Minutes November 19,2020
Commission
No: 0
Excused: I - Commissioner Gerstner
F. Public Hearings
G. Old Business
H. New Business
3. 20-626 Election of Chair and Vice Chair.
Commissioner Erickson moved,seconded by Commissioner Borey that this item be continued to
the next scheduled commission meeting when all commissioners will be present
Yes: 4- Commissioner Mitchell, Commissioner Borey, Commissioner Kinner and
Chairperson Erickson
No: 0
Excused: I - Commissioner Gerstner
City Clerk Jennifer Pena explained that the commission can continue this item if they would like
to wait until all commissioners are present.
4. 20-529 Presentation and discussion on code of conduct, conflicts of interest, open
meeting law, public record law and parliamentary procedures by City Attorney
Joel Stern.
City Attorney Joel Stern presented on code of conduct, conflicts of interest, open meeting law,
public record law and parliamentary procedures in which all commission members should
follow.
5. 20-625 Discussion and possible direction to staff regarding possible amendments to
the Apache Junction City Code Volume 1, Chapter 2, Mayor, Council and
Appointed Boards and Commissions, Article 2-14: Financial Assistance, as it
relates to the requirements set forth by Ordinance 659.
Commissioner Borey moved,seconded by Commissioner Kinner to direct staff to continue this
item to the next scheduled commission meeting when all commissioners will be present.
Yes: 4- Commissioner Mitchell,Commissioner Borey, Commissioner Kinner and
Chairperson Erickson
No: 0
Excused: I - Commissioner Gerstner
City Clerk Jennifer Pena explained that the previous commission and non profits had an issue
with what is considered an audited report and the previous commission asked that the city code
be reviewed and a recommendation be made to city council on how to proceed with the word
audit.Ms. Pena presented the definition of an audit and that it is currently required by Ordinance
659.She explained that a CPA audit can be very expensive and not financially feasible for many
of the local small non profits. Ms. Pena explained that the commission can take the information
given and research it more and come back to a future commission meeting with a
recommendation or make a recommendation now.
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Health and Human Services Meeting Minutes November 19,2020
Commission
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The commission discussed how different sized non profits perform audits and the timeline of
presenting an amendment to council.
6. 20-534 Discussion and possible update on selection of a scheduled Health &Human
Services Commission meeting day and time.
Commissioner Erickson moved,seconded by Commissioner Borey to continue this item to the
next scheduled commission meeting when all commissioners will be present
Yes: 4- Commissioner Mitchell, Commissioner Borey,Commissioner Kinner and
Chairperson Erickson
No: 0
Excused: I - Commissioner Gerstner
City Clerk Jennifer Pena explained that with a new commission it is customary to reset the
meeting day and time.
I. Information and Reports
Chairperson Erickson reported that COVID is rising and reminded the community to follow CDC
guidelines.
J. Staff Liaison's Report
City Clerk Jennifer Pena reported that staff will be sending out information to the commission
relating to non profit information before the next commission meeting.
K. Selection of Meeting Dates, Times, Location and Purpose
7. 20-528 Schedule next commission meeting in the city council chambers located at
300 E. Superstition Boulevard.
Commissioner Erickson moved,seconded by Commissioner Mitchell that the commission hold the
next regular meeting on December 17,2020 at 6:OOpm in the city council chambers located at 300
E.Superstition Boulevard.
Yes: 4- Commissioner Mitchell,Commissioner Borey, Commissioner Kinner and
Chairperson Erickson
No: 0
Excused: I - Commissioner Gerstner
L. Adjournment
Chair Eric rson adjourn Emeeting at 7:14pm.
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