HomeMy WebLinkAbout2020.12.17 HHSC Minutes City of Apache Junction, Arizona Meeting location:
City Council Chambers
t) MYy z 300 E Superstition Blvd.
Meeting Minutes Apache Junction,AZ
Health and Human Services 85119
Commission w .ajcity.net
P:(480)982-8002
Thursday,December 17,2020 6:00 PM City Council Chambers
A. Call to Order
Chair Erickson called the meeting to order at 6:OOpm.
B. Pledge of Allegiance
Chair Erickson led the Pledge of Allegiance.
C. Roll Call
Present 5- Commissioner Mitchell
Commissioner Borey
Commissioner Kinner
Chairperson Erickson
Commissioner Gerstner
Staff in Attendance:
Jennifer Pena, City Clerk
Jill Bright, Deputy City Clerk
D. Approval of Agenda
1. 20-631 Consideration of approval of agenda.
Commissioner Kinner moved,seconded by Commissioner Mitchell that the Health and Human
Services Commission accept the agenda as presented.
Yes: 5- Commissioner Mitchell, Commissioner Borey, Commissioner Kinner, Chairperson
Erickson and Commissioner Gerstner
No: 0
E. Approval of Minutes
2. 20-632 Consideration of approval of regular meeting minutes of November 19,2020.
Commissioner Kinner moved,seconded by Commissioner Borey that the meeting minutes of
November 19,2020 be approved.
Yes: 5- Commissioner Mitchell, Commissioner Borey, Commissioner Kinner, Chairperson
Erickson and Commissioner Gerstner
No: 0
F. Public Hearings
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Health and Human Services Meeting Minutes December 17,2020
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G. Old Business
3. 20-627 Election of Chair and Vice Chair.
Chairperson Erickson called for a motion to open nominations for Chairperson.
Commissioner Gerstner moved,seconded by Commissioner Borey that we open the nominations
for the chairperson.
Motion passes 5-0.
Chairperson Erickson called for nominations for chairperson.
Commissioner Borey nominated Commissioner Gerstner for chairperson.
Chairperson Erickson called for nominations.
Chairperson Erickson called for nominations.
Chairperson Erickson called for nominations.
Commissioner Kinner moved,seconded by Commissioner Borey that the nominations for
chairperson be closed.
Motion passes 5-0.
Chairperson Erickson called for a motion to approve the first person nominated for chairperson.
Commissioner Borey moved,seconded by Commissioner Mitchell that Commissioner Gerstner be
approved for chairperson.
Motion passes 5-0.
Chairperson Erickson calls for a motion to open nominations for vice chairperson.
Commissioner Kinner moved,seconded by Commissioner Mitchell to open the nominations for
the vice chairperson.
Motions passes 5-0.
Chairperson Erickson calls for nominations.
Commissioner Kinner nominated Commissioner Borey for vice chairperson.
Chairperson Erickson called for nominations.
Chairperson Erickson called for nominations.
Chairperson Erickson called for nominations.
Chairperson asked for a motion to close nominations.
Commissioner Kinner moved,seconded by Commissioner Mitchell that the nominations for vice
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Health and Human Services Meeting Minutes December 17,2020
Commission
chair chairperson be closed.
Motion passes 5-0.
Chairperson Erickson called for motion to approve first person nominated for vice chairperson.
Commissioner Kinner moved,seconded by Commissioner Mitchell that Commissioner Borey be
approved for vice chairperson.
Motion passes 5-0.
Yes: 5- Commissioner Mitchell,Commissioner Borey, Commissioner Kinner, Chairperson
Erickson and Commissioner Gerstner
No: 0
City Clerk Jennifer Pena explained the nomination process.
Commissioner Erickson expressed that she does not wish to be reappointed as chairperson
and encouraged commission members to nominate another member for chair.
4. 20-628 Discussion and possible direction to staff regarding possible amendments to
the Apache Junction City Code Volume 1, Chapter 2, Mayor, Council and
Appointed Boards and Commissions, Article 2-14: Financial Assistance, as it
relates to the requirements set forth by Ordinance 659.
Commissioner Borey moved,seconded by Commissioner Kinner to close the discussion on this
item and it no longer needs to be reviewed.
Yes: 5- Commissioner Mitchell, Commissioner Borey,Commissioner Kinner, Chairperson
Erickson and Commissioner Gerstner
No: 0
City Clerk Jennifer Pena presented that many of the local small non profits have not applied
because they cannot afford to do a CPA audit. In Ms. Pena's review,the term audit is so broad
in the city code that it allows the commission and staff the ability to look and determine what is
sufficient financial documentation so that we know they are doing proper bookkeeping and that
an official CPA audit will no longer be required.The tax auditors in the city clerk's office are
available to review the financial documentation as well, if needed.
Commissioner Mitchell expressed his approval of this change in that it will now allow more small
non profits the ability to apply for funding.
Commissioner Erickson thanked Ms. Pena for her research and is looking forward to more non
profits being able to apply and not have to incur the significant expense of a CPA audit.
5. 20-629 Presentation, discussion and possible update on selection of a scheduled
Health&Human Services Commission meeting day and time.
Commissioner Gerstner moved,seconded by Commissioner Mitchell to update the regular
scheduled commission meeting day and time to the 4th Monday of each month at 5:00pm in the
city council chambers.
Yes: 5- Commissioner Mitchell,Commissioner Borey, Commissioner Kinner,Chairperson
Erickson and Commissioner Gerstner
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No: 0
City Clerk Jennifer Pena explained the process of the annual posting of council, board and
commission meeting scheduled days and times.With new commission members, now is the
time to review the scheduled day and time for the upcoming year.
Commissioner Erickson shared that this commission is scheduled to meet once a month but
the time of year can dictate how often the commission actually meets.The commission
currently meets on the fourth Thursday of each month at 6:00pm.
Commissioners discussed different days and times that work with their schedules.
H. New Business
6. 20-662 Presentation, discussion and possible consideration of proposed changes to
the FY 2020-2021 agreement.
Commissioner Kinner moved,seconded by Commissioner Mitchell to accept the proposed
changes to the FY 2020.2021 agreement.
Yes: 5- Commissioner Mitchell, Commissioner Borey,Commissioner Kinner,Chairperson
Erickson and Commissioner Gerstner
No: 0
City Clerk Jennifer Pena presented the proposed changes to the FY 2020-2021 agreement to
include a January 31 st by midnight application deadline,to make quarterly updates due on the
15th of the month and the ability to submit applications and updates electronically or in person at
the city clerk's office.
Commissioner Borey suggested that meetings or training sessions be held with the applicants
before they apply to review the contract, if needed.
Commissioner Erickson commended staff and commissioners for improving the application
process.
Commissioner Borey asked how staff will notify the non profits that the application is open. Ms.
Pena explained that an e-mail will be sent to the local non profits, it will be posted on social
media pages, it will be posted on the city website and posted on the city marquee.
1. Information and Reports
Chairperson Erickson encouraged the community to take the precautions that have been
recommended so we can remain healthy and continue to grow as a community.
Commissioner Mitchell shared that the Superstition Mountain Rotary Club will be celebrating
their 60th anniversary on January 21 st and will be hosting a golf tournament fundraiser on
January 23rd.
J. Staff Liaison's Report
City Clerk Jennifer Pena does not have a report.
K. Selection of Meeting Dates, Times, Location and Purpose
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7. 20-630 Schedule next commission meeting in the city council chambers located at
300 E. Superstition Boulevard.
The next commission meeting will be held on Monday, January 25th at 5:00pm in the city council
chambers.
L. Adjournment
Chair on a� d the meeting at 6:44pm.
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L;6ry,ZiKkson
chairperson
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