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Home My WebLink About1985 02.16 City Council Special Agenda PQPCHF ✓GG J� K 1 + O %U 2 :;: ,�� NP pity o 7ac/ze 2unction zo NOTICE OF SPECIAL MEETING OF THE APACHE JUNCTION CITY COUNCIL Pursuant to A.R.S. §38-431 .02, notice is hereby given to the Apache Junction City Council and to the general public that the Apache Junction City Council will hold a special meeting open to the public on Saturday, February 16, 1985, at 10:00 a.m., in the Apache Junction City Council Chambers, 1001 N. Idaho Road, Apache Junction, Arizona. The agenda for the meeting is as follows: 1 . Call to Order --- Roll Call 2. Discussion on and possible adoption of policy on use of additional funds if alternative spending limitation (Home Rule Option) is approved by voters. 3. Adjournment Copies of the agenda and additional information regarding any of the items listed above may be obtained through the City Clerk's office, 1001 N. Idaho Road, Apache Junction, Arizona, Monday through Friday, 8:00 a.m. to 5:00 p.m. , excluding holidays. Dated this 14th day of February, 1985. Kathleen Connelly, City CVerk 1001 NORTH IDAHO • APACHE JUNCTION ARIZONA 85220-0190 • TELEPHONE(602)982 8002 PyACHF i �,; � hit , --- Is- q 9t i[O V L ' �t zi 1iY PVS,..,,m gR1Z,, cOity o lJac`Ge �i�unction February 14, 1985 MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL THROUGH: CITY MANAGER FROM: CITY CLERK SUBJECT: POSSIBLE USES FOR FUNDS FROM ALTERNATIVE EXPENDITURE LIMITATION The following is a list of items that are needed by the City Clerk 's office and should be considered in the council 's policy regarding use of funds released by the voters if the alternative expenditure limitation (home rule option) is approved: Replacement of existing recording system used for Council meetings (Sony BM100 recorder) $1500.00 2 fire-proof safes for council , elections and business license files $2000.00 Replacement of two IBM typewriters used by cashier-receptionists (5-6 years old) $2000.00 Replacement vehicle (newer model , but used) $5000.00 Postage scale $1000.00 One full-time cashier or clerk receptionist Cost varies based on wages and cost of employee benefits All of the above items are needed to keep the service provided by the City Clerk's office at its present level of operation. kmc 1001 NORTH IDAHO • APACHE JUNCTION,ARIZONA 85220-0190 • TELEPHONE(602)982-8002 DRAFT COPY FIVE - YEAR PLAN PARKS AND OPEN SPACE FOR FISCAL YEARS 1 9 8 4 - 1 9 8 5 THROUGH 1 9 8 8 - 1 9 8 9 CITY COUNCIL PARKS & RECREATION COMMISSION MAYOR - WENDELL J. CLARK CHAIRMAN - MICHAEL CARDEN VICE-MAYOR - JIMMY EIDSON VICE-CHAIRMAN - TED MILLSPAUGH COUNCILMAN - THOMAS DAMIANO SECRETARY - LOIS BROMAN COUNCILMAN - NORMAN HILL MEMBER - CHUCK HEERMANS COUNCILMAN - MARIE J. SHANKS MEMBER - REDENA BILOTTI COUNCILMAN - ILENE TAYLOR MEMBER - JAMES APPLER COUNCILMAN - GEORGE BALJO MEMBER - JACK RIVERS MEMBER - JANICE PALSON MEMBER - SUZANNE BARTELL PREPARED BY COMMUNITY SERVICES DEPARTMENT FEBRUARY 1 9 8 5 TAB L E OF CONTENTS INTRODUCTION AND PURPOSE PAGE 1 KEY ISSUES PAGE 2 INVENTORY . . . . . . . . . . . . . . . . . . . . PAGE 3 CLASSIFICATION SYSTEM . . . . . PAGE 5 STANDARDS AND CRITERIA PAGE 7 METHODS OF FINANCE PAGE 9 5-YEAR PROGRAM . . . . . PAGE 13 PROPOSED IMPROVEMENTS . . . . . PAGE 14 FIVE-YEAR PLAN PARKS AND OPEN SPACE Introduction This document is the result of several months of study by the City of Apache Junction' s Community Services Department and Parks and Recreation Commission. Much consideration was given to input provided by our community residents . Purpose The Parks and Open Space Plan is intended to provide the means by which the City of Apache Junction can plan and coordinate the development of a comprehensive recreational program for the City to serve existing as well as newly developing areas. This program will include the acquisition, development, and improvements of both conventional as well as innovative specialty recreational facilities de- signed to serve the citizens of Apache Junction through 1990. This document will provide a means for the City to plan and coordinate a growth-oriented, long-range recreational program that is consistent with the in- tended development patterns for the City, and that builds upon the existing rec- reational facilities currently available in the City. The Parks and Open Space Plan will also provide the City Council , Parks and Recreation Commission, and Community Services Department Staff with a series of park and open space priorities for integration into an annual capital improvements budgeting process upon which expenditures for public facilities can be based 1 Oak KEY ISSUES The following has been identified as the major issues related to the existing parks and open spaces available to our community- I. There is strong interest in providing additional park and open space opportunities in the city of Apache Junction, including- *Neighborhood Parks *Swimming Pools *Regional Parks *Equestrian/Pedestrian Parks 2. Development of community and specialty parks should be pursued to provide new and expanded recreational opportunities not currently available in Apache Junction. 3. It is essential to continue to make improvements and to carefully main- tain the existing park program in Apache Junction. 4. It is important to further landscape and provide aesthetically pleasing parks and facilities to increase usability. ..... CITY OF APACHE JUNCTION PARKS, OPEN SPACE, RECREATION FACILITIES INVENTORY Veterans Memorial Park Size - 2 acres Location - 1001 N. Idaho Road Facilities - Gazebo Uses - Weddings , Memorial Services, Special events . City Hall Complex Park Size - 2.5 acres Location - 1001 N. Idaho Road Facilities - Playground (swing, slide, tumble- gym, etc. ) Sand Volleyball Court Basketball Court Uses - Pre-school recreation program, children of City Hall visitors, private groups. Little League Field Size - 3 acres Location - 1700 W Broadway Facilities - Baseball field and concession stand Uses - Little League Baseball program Womens Softball program Private group rentals 3 City/School Recreation Complex Size - 10 acres Location - 871 W. Southern Facilities - Swimming Pool , three tennis courts, baseball field, two racketball courts, open playfield Uses - Very heavily used since it is the only active recreational area in this commu- nity Prospector Park Size - 265 acres Location - 3015 N Idaho Road Facilities - Undeveloped Uses - Planned is a thirty acre action recreation complex featuring many activities. Equestrian Trail/Open Space Size - Approximately 1 ,600 acres Location - Surrounds our community to the north and east Facilities - Undeveloped Uses - Plans include the development of an equestrian trail system, plus the pres- ervation of several Hohokam Indian ar- chaeological sites. 4 Amok /Mk CLASSIFICATION SYSTEM FOR APACHE JUNCTION PARKS & OPEN SPACE Vest Pocket or Miniparks These are usually vacant lots converted to recreation use The size and loc- ation of such a park are determined more by the availability of vacant space than by any other factor. Design is usually based on needs of the immediate neighbor- hood. Vest pocket or miniparks may feature childrens play areas, quite game areas , landscaping, and some sport activities such as multipurpose courts, if space allows Neighborhood Parks Area of intense recreational activities such as field games , court games , crafts, playground apparatus area, skating, picnicking, etc. If possible the neighborhood park should adjoin the public elementary schools , and serve a total population range of 2,000 upwards . Community Parks The community parks supplement the neighborhood parks in providing the near- at-hand recreation facilities needed by the urban population. These larger sites should, if possible, adjoin the public junior or senior high schools. They also encompass the activities included in the playfield . While the neighborhood sites should be designed to attract and serve the entire neighborhood populations , there 5 are certain recreation facilities needed which require more space than the neighborhood sites should accomodate Thus, the need for a community park These other facilities may include a tennis complex, acquatic facilities , multipurpose courts, community center, adequate off-street parking, etc. Parks of this type should be easily accessible and should be within three miles of those serviced. Special Use Parks Areas for specialized or single purpose recreational activities , such as golf courses, nature centers, marinas, zoos, gun ranges , or areas that preserve, maintain, and interpret buildings, sites, and objects of archaeological signifi- cance. Service area, desirable size, population served, all depend on type of special use. Linear Park Area developed for one or more varying modes of recreational travel , such as hiking, biking, horseback riding, etc. Linear parks are usually developed as natural corridors , such as utility rights-of-way, bluff lines , vegetation patterns, and roads . 5 5-YEAR PLAN PARKS & OPEN SPACE STANDARDS & CRITERIA Standards When considering current and future parks and open space needs, standards are commonly used as guidelines. These guidelines often become absolutes and do not consider climate, density, population differences or a community's abil - ity to implement these standards. Nevertheless, park development standards can provide a benchmark useful for further analysis. For example, to give an idea of how Apache Junction compares in general for the population served, a commonly accepted standard suggests that 10 acres of park land should be provided for every 1 ,000 people. Using the current City population of approximately 15,000 as a base, Apache Junction should presently have 150 acres of developed park land. At the present time, however, the City has only approximately 17.5 acres of developed park land. On the other hand there are approximately 1 ,865 acres of developing or un- developed parks and open space land which includes the Equestrian trail and Prospector Park. So when applying the 10 acre per 1,000 population standard, it would appear the Park and Open Space acreage is sufficient for many years to come, providing development occurs. One significant problem that exists with the current parks and open space acreages is the location of these lands. Currently, our developed or developing parks are large, community type facilities and are not within walking distance for a majority of our residents. 7 p Criteria When providing new or improving existing parks and open spaces in Apache Junction the following minimum criteria will be considered. Since no two com- munities or neighborhoods have the same needs, no requirement is needed that mandates exactly similiar development standards for all situations or popula- tions groups. Local community input should be sought on all recreational fac- ility development and the following criteria should be generally considered. *All parks and open space areas should be designed to reflect the needs, of people in the area being served. *Development plans should be feasible and realistically attainable within the projected implementation period with existing or pro- jected available funding. *Development projects should be consistent with and compliment other adopted municipal plans and should be coordinated with other municipal improvement projects through a capital funding program carried out on an annual basis. *Development projects should take into account the contemporary requirements of energy and water conservation and be designed to facilitate long-term and efficient management and maintenance. *Development projects should generally be developed to serve spec- ific geographic areas or user-groups, as defined by the Parks and Open Space Classification Plan. 8 METHODS OF FINANCE General Fund Appropriation In most cities the current operating cost of leisure services agencies are financed in an annual budget by a legislative appropriation from the general fund. The general fund is the repository into which most of the City's income goes. This fund is used to finance general government services. It does not contain any revenues earmarked for specific projects or services. The annual budget is prepared by the City executive officer from depart- mental request and is then presented to the legislative body for consideration, amendment, and adoption. This budget preparation process affords the executive officer an annual opportunity to establish priorities of municipal services and to allocate the available financial income of the locality to the support of each of these services. Under this process each department must justify its existence on the record and must provide definite programs of service for consideration by the executive officer and legislative body. The amount of money that is finally appropriated for parks and recreation will , therefore, depend on the worth and merit of the services in the eyes of the executive officer, the legislative body, and the community at large. Special Taxes Some communities create special taxes for, or earmark a portion of special taxes for, the support of parks and recreation. These special taxes are usually in the category of nonproperty taxes and are earmarked by specific legislative 9 action. Taxes of this nature may be specifically designated for capital improve- ments or may be earmarked for general operation of a parks and recreation depart- ment Examples include cigarette tax, amusement tax, and utility tax. Bond Issues Bonds are interest-bearing obligations of the city government which must be authorized by the legislative body and by a vote of the general public. Once authorized, the bonds are sold through commercial channels to investors. The proceeds therefrom, are utilized for capital expenditures in acquiring real estate, developing facilities, and constructing buildings. There is a legal requirement restricting the amount of debt a City may incur There are two major classifications of bonded indebtedness which may be incurred by cities. These are general obligation bonds and revenue bonds. A general obligation bond is a charge against city revenue and is backed up by the "full faith and credit" of the city government. A revenue bond is backed by the income generated by a facility (such as fees paid for use of a golf course) . Many revenue bonds are backed only by the revenue produced by the facility or enterprise; some are secondarily backed up by the full faith and credit of the city government. Grants-In-Aids The federal government and some state governments have programs of grants- in-aid to municipalities for a variety of public purposes. Included in these public purposes are, for example, the acquisition and development of open space, conservation, urban beautification, and other parks and recreation activities. Grants-in-aid of this nature ususally require matching of the grant by local funds . The type of grants, the percentage of funds involved, and the purpose for which 10 funds may be used vary from year to year and from state to state. Consideration of possible grants-in-aid must always be predicated on the availability of local funds to pay the proportionate share required Further- more, very few grants are ever made to defray operating and maintenance costs . Therefore, once a grant is accepted and the facility developed, the cost of maintenance and operation is almost always a charge against the local budget. Gifts Historically, the parks and recreation movement has been extremely fortunate in receiving gifts that have materially aided in the acquisition of facilities and the operation of special programs. The number of such benefactions has dim- ished over the years, but gifts are still made, and the opportunity to receive this type of financial support should never be overlooked. Gifts may be classified as general and special . A general gift would be the donation of a sum of money without restriction as to its use. A special gift would be a donation of a sum of money carrying specific instructions as to its use and possibly some requirements for a continuing committment on the part of the local government. Concessions It has become increasingly common for public agencies to extend specialized services and to increase income by granting the privilege to private individuals or groups to sell commodities or services or public property. This privilege, known as a concession, should be based on a written contractual agreement be- tween the City and the concessionaire. The contract should clearly define the relationship between the City and concessionaire on all facets of the prepared operation, including financial benefits to the municipality. 11 Leases There have been many instances in which public land has been leased to private indiviudals or companies with the commitment that a recreation fac- ility be developed and privately operated In some instances these leases, at termination, include a provision for reversion of the facility to the locality. The legal problems involved in leasing are varied. The problems of developing standards for design, construction, and operation; the maintenance fees to be charged to the public; and the payments to be made to the municipality are all complex. No leasing arrangement should ever be made hastily but only after precise specifications have been developed. Lease/Purchase Arrangement Similar to bonds the lease/purchase of capital improvements is an interest bearing obligation placed on a city, but does not require the general publics approval . Basically there are two concepts in which a municipality may purchase facilities or equipment through a lease arrangement. One, a developer finances and constructs a facility and leases the facility to the city until which time the city completes the agreed upon leasing arrangements. At that time the faci - lity is solely city property. The other concept includes a private investor, usually through a financial firm, who pays for the facility initially and is reimbursed by the city through agreed upon lease payments. The lease/purchase of capital improvements is a reasonably new concept in parks and recreation improvement programs 12 5-Year Park Improvements as prioritized by the Parks and Recreation Commission 1 . Prospector Park Improvements - $1 ,500,000 00 2. Land Acquisition for neighborhood parks - 110,000.00 3. Complex Park Improvements - 57,000.00 4. Little League Field Improvements - 130,000.00 5 Neighborhood Parks Improvements - 240,000 00 6. City/School Complex Improvements - 153,000 00 7. Equestrian Trail Improvements - 30,000.00 C. Veteran's Memorial Park Improvements - 30,000.00 $2,250,000.00 Tentative Program Year 1 Year 3 Prospector Park - $200,000 00 Prospector Park - $230,000 00 Complex Park - 57,000.00 City/School Complex - 153,000.00 Land Acquisition - 30,000.00 Neighborhood - 60,000.00 $287,000.00 Land Acquisition - 20,000.00 $463,000.00 Year 2 Year 4 Prospector Park - $220,000.00 Prospector Park - $350,000.00 Little League - 130,000.00 Fquestrian Trail - 30,000.00 Neighborhood Park- 60,000.00 Veteran's Park - 30,000.00 Land Acquisition - 20,000.00 Neighborhood - 60,000.00 $430,000.00 Land Acquisition - 20,000.00 $490,000.00 Year 5 Prospector Park - $500,000.00 Neighborhood - 60,000.00 Land Acquisition - 20,000.00 $580,000.00 13 Proposed Improvements Prospector Park = $1,500,000.00 To complete the active area of Prosepctor Park as planned, the following improvements and additions are required . Multi-purpose ballfields = $225,000 00 Picnic Facilities = 20,000 00 Open playfield = 60.000.00 Tennis Courts = 120,000.00 Racketball Courts = 140,000.00 Basketball Courts = 35,000.00 Maintenance Yard = 70,000.00 Playground = 50,000.00 Restrooms/Concession = 100,000.00 Volleyball = 5 ,000 00 Roads, Parking = 115,000 00 Trails, sidewalks, landscaping = 60,000 00 Swimming Pool = 500,000.00 1 ,500,000.00 City Complex Park = $57,000.00 Improvements to include installation of sidewalks , security lighting, picnic facilities, park benches, playground equipment, and landscaping. Also with the addition of the new senior/community center improvements will also include a lighted multi-purpose deck, shuffleboard courts, and horseshoe courts adjacent to center. 14 Veteran' s Memorial Park = $30,000.00 Improvements to include extension of concrete or irrigated turf around gazebo , installation of permanent seating (bench type) , minor landscaping and security lighting. Little League Field = $130,000.00 Complete renovation of this field is required Improvements to include new lighting, turfing and irrigation, fencing (with backstop and dug-outs) , restrooms and concession, and playground equipment. City/School Recreation Complex = $153,000 00 Improvements to include extension of irrigation system and turfing of area around racketball courts. Renovation of dugout areas, addition of restrooms and concession stand, sidewalks, playground equipment and two racketball courts. Equestrian/Pedestrian Trail System = $30,000.00 Establish and mark trailheads. Identify trails and regulations with appro- priate signs. Includes for the provision of water and shaded ramadas at trailheads. Land Acquisition for Neighborhood Parks = $110,000.00 The purchase of land in already developed neighborhoods is necessary to be- gin establishing neighborhood and/or mini parks that are within walking distance for our residents. Neighborhood/Mini Parks Improvements = $240,000.00 These parks will feature childrens play areas, picnic facilities, landscap- ing, and some sport activities such as a multi-purpose court, if space allows. 15 7 ('' "6, OjfiT (;etj' • 1 / ROLL CALL �� ROLL CALL PRESENT ( ABSENT I Al) MY OR CL RKE , VICE-MAYOR EIDSON COUNCILMAN HILL ! COUNCILMAN TAYLOR I _ COUNCILMAN SHANKS ' 1 _ COUNCILMAN BBL11 �/ COUNCILMAN DAMIANO TOTAL ( I 1 0 STAFF PRESENT )1,1,g! CITY MANAGER MICHAEL J. MCNULTY ✓ — CITY CLERK Kathy Connelly FINANCE CONTROLLER Keith Lewis ; irt: DIRECTOR OF PLANNING Chuck Newcomer 0 DIRECTOR OF PUBLIC SAFTEY Bill McDaniel f . DIRECTOR OF PUBLIC WORKS Rich Broman . CITY ATTORNEY Mr. Alexander/Mr. Hirsch 0 . ECONOMIC DEVELOPMENT SPECIALIST John Schoeph 0 . ROLL CALL VOTE SHEET NOTES r. 1 ITEM # ;1EETING OF i(��s MOTION BY: ,1&6%'�Y " SECONDED BY : YES NO [ ABSTAINED COMIC II MAN LAMIANO / COtINCILMAPLILL COHNC IIJA TAYLOR `/ / _COUNCILMAN _SHANKS aIfF MAYOR EIDSON ✓ _..COUNCILMAN BALJO MAYOR CLARKE UNANIMOUS IN FAVOR OPPOSED ABSTAINED TOTAL