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Home My WebLink About2008 09.03 PCR Agenda o�Pp PCH�✓�,y� O sji �' City of Apache Junction gRIZONP Home of the Superstition Mountains Parks and Recreation Department located at the Northeast corner of Superstition Blvd &Idaho Road Apache Junction Parks & Recreation Commission City Council Chambers 300 E. Superstition Blvd. Apache Junction, Az 85219 Regular Meeting September 3, 2008 6.00PM A. CALL TO ORDER B ROLL CALL C. PLEDGE OF ALLEGIANCE D. ACCEPTANCE OF AGENDA E. ACCEPTANCE OF MINUTES April 9, 2008 F PARKS AND RECREATION DIRECTORS REPORT - The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department. G. OLD BUSINESS• 1. Update and discussion on establishing non-profit foundation. 2 Update and discussion on fiscal year 2008/09 budget. H NEW BUSINESS. 1 . Presentation and discussion on proposed off-leash facility and phase IV development of Prospector Park 2 Presentation and discussion on Commission terms & vacancies. 3 Request by the Commission for placement of items on future agenda. 4 Selection of next meeting date. I . CALL TO PUBLIC Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the 300 E. SUPERSTITON BLVD,APACHE JUNCTION,AZ 85219 (480)983-2181 Voice* FAX(480)982-2438 *TDD(480)983-0095 *www.ajcity.net Commission Commission may not answer your questions or discuss eIN your comments at this time. However, at the conclusion of Call to the Public, Commission may do any of the following: 1) respond to criticism made by any individual who addresses the Commission, 2) ask staff to review a matter, 3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three (3) minute time limit per speaker J. ADJOURNMENT If any disabled person needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior to the scheduled time it 300 E. SUPERSTITON BLVD,APACHE JUNCTION,AZ 85219 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www.ajcity.net CITY OF APACHE JUNCTION FY 2008-2009 BUDGET WORKSHEETS AS OF May 2, 2008 p ACTUAL ACTUAL 2008/2009 2008/2009 2008/2009 EXPENSES 2007/2008 EXPENSES BUDGET CITY MGR CITY COUNCIL 2006/07 BUDGET 5/2/2008 REQUEST RECOM PROPOSED P/R-ADMINISTRATION 1 Personnel a P/R Director 1 1 1 1 b Executive Secretary 1 1 1 1 c Customer Sery Rep II 1 1 1 1 d Customer Sery Rep I 1 1 1 1 e Account Clerk II 1 1 1 1 Total Personnel 5 5 5 5 2 Salanes 217,875 258,825 211,105 274,155 268,239 268,239 3 Fringe Benefits 55,631 76,059 55,989 85,078 85,561 85,561 4 Office Supplies 8,807 8,000 6,729 8,000 7,000 7,000 5 Small Tools, Equipment 913 2,000 71 2,000 1,000 1,000 6 Uniforms 126 400 53 500 100 100 7 Education/Recreation 21 - - - - - 8 Consultants - 25,000 - 20,000 5,000 5,000 9 Medical Services - - 42 - - - 9 Advertising 1,172 500 2,636 500 500 500 10 Other Professional Services 179 - - - - - p 1 Telephone, Telegraph 366 500 450 500 500 500 2 Travel, Training, Conf a Conferences 1,925 2,000 1,066 2,500 1,250 1,250 b Training 1,034 - 307 - - - 13 Maintenance-Office Equip 1,872 2,000 - 2,000 1,000 1,000 14 Printing, Binding 1,038 - - - - - 15 Paper 1,148 4,000 128 4,000 3,000 3,000 16 Subscriptions, Member 425 400 435 400 400 400 17 Other Services 392 500 326 500 500 500 P/R-ADMIN TOTAL 292,924 380,184 279,337 400,133 374,050 374,050 -31 - CITY OF APACHE JUNCTION FY 2008-2009 BUDGET WORKSHEETS AS OF May 2, 2008 ACTUAL ACTUAL 2008/2009 2008/2009 2008/2009 EXPENSES 2007/2008 EXPENSES BUDGET CITY MGR. CITY COUNCIL 2006/07 BUDGET 5/2/2008 REQUEST RECOM. PROPOSED P/R-RECREATION-pq 1 1 Personnel a Recreation Superinten 1 1 1 1 b Facility Manager 1 1 1 1 c Recreation Coordinator II 4 4 4 4 d Recreation Coordinator I 1 1 1 1 e Facility Maint Tech 1 1 1 1 f Recreation Assistant 4 4 4 4 g Recreation Leader III 4 4 4 4 h Recreation Leader II 6 3 6 3 6 3 6 3 i Seasonal Personnel 255,000 280,000 277,000 277,000 Total Personnel 22 3 22 3 22 3 22 3 2 Salaries 952,871 1,037,988 763,865 1,080,249 1,059,833 1,059,833 3 Fringe Benefits 240,261 260,140 201,143 266,825 267,509 267,509 4 Office Supplies 5,012 6,000 4,114 6,500 4,500 4,500 5 Small Tools/Equipment 7,875 7,200 5,558 5,500 1,500 1,500 6 Uniforms 5,981 4,000 689 4,000 2,000 2,000 �7 Education, Rec Supplies 50,827 53,000 44,315 61,000 52,000 52,000 Janitorial 15,209 13,000 10,725 15,500 15,500 15,500 9 Minor Capital Equipment 12,257 3,800 5,595 7,000 - - 10 Other Operating Supplies 31,000 23,000 14,734 25,000 19,000 19,000 11 Material to Maintain Bldgs 4,058 5,500 2,244 7,000 5,000 5,000 12 Material to Maintain Equip 1,007 1,000 1,826 2,000 2,000 2,000 13 Advertising 39 3,500 411 3,500 500 500 14 Other Professional Services 137,982 120,000 105,187 141,000 131,000 131,000 15 Telephone, Telegraph 3,720 4,000 2,372 4,000 4,000 4,000 16 Pager 28 - 29 - - - 17 Travel, Training, Conf a Conferences 2,816 3,500 3,184 - - - b Training 4,899 7,500 2,594 12,250 6,250 6,250 18 Electric 71,825 95,000 62,121 87,000 87,000 87,000 19 Gas 16,513 12,000 15,770 17,000 17,000 17,000 20 Wastewater Treatment 11,197 9,000 14,392 12,000 12,000 12,000 21 Maintenance-Waste Rem 624 4,000 1,435 5,500 5,500 5,500 22 Maintenance-Bldg Struct 1,356 14,500 6,051 13,000 5,000 5,000 23 Maintenance-Office Equip 593 1,000 681 1,000 1,000 1,000 24 Maintenance-Mach/Equip 4,388 4,500 1,845 6,500 6,500 6,500 ....Z5 Maintenance-Software 6,301 7,000 6,523 7,000 7,000 7,000 CITY OF APACHE JUNCTION FY 2008-2009 BUDGET WORKSHEETS AS OF May 2, 2008 ... ACTUAL ACTUAL 2008/2009 2008/2009 2008/2009 EXPENSES 2007/2008 EXPENSES BUDGET CITY MGR. CITY COUNCIL 2006/07 BUDGET 5/2/2008 REQUEST RECOM. PROPOSED P/R-RECREATION- pq. 2 26 Printing, Binding 28,214 29,000 22,966 31,000 20,500 20,500 27 Paper 360 1,500 530 1,000 1,000 1,000 28 Rents/Leases Other 153 - - - - - 29 Subscriptions, Member 640 1,000 676 1,000 1,000 1,000 30 Special Contr Services 790 1,500 820 1,500 1,500 1,500 31 Other Services 13,363 14,500 326 15,000 15,000 15,000 32 Capital Outlay a Office Furn/Equip - - - 7,000 - - a Other Mach/Equip 21,621 120,000 - - - - P/R- RECREATION TOTAL 1,653,780 1,867,628 1,302,721 1,846,824 1,750,592 1,750,592 .... -33- CITY OF APACHE JUNCTION FY 2008-2009 BUDGET WORKSHEETS AS OF May 2, 2008 ACTUAL ACTUAL 2008/2009 2008/2009 2008/2009 EXPENSES 2007/2008 EXPENSES BUDGET CITY MGR CITY COUNCIL 2006/07 BUDGET 5/2/2008 REQUEST RECOM PROPOSED P/R-PARKS-pq 1 1 Personnel a Parks Superintendent 1 1 1 1 b Parks Maint Supervisor 2 2 2 2 c Parks Worker III 2 2 2 2 d Parks Worker II 11 11 11 11 e Park Attendants(PT) 1 8 1 2 1 8 1 8 f Park Attendant(FT) 1 2 1 1 g Shop Technician 1 1 1 1 h Park Ranger Supervisor 1 1 1 1 i Park Ranger 42 42 42 42 Total Personnel 25 0 25 4 25 0 25 0 2 Salaries 852,425 1,019,144 784,103 1,048,849 1,019,346 1,019,346 3 Fringe Benefits 295,802 369,749 277,669 385,252 381,857 381,857 4 Office Supplies 235 - - -- - 5 Landscaping Supplies 30,285 28,500 18,630 31,000 30,250 30,250 r•6 Small Tools, Equipment 14,647 9,100 5,745 10,250 8,250 8,250 Uniforms 9,682 9,000 7,578 10,500 7,350 7,350 8 Education/Recreation 1,622 400 659 600 600 600 9 Chemicals/Laboratory 20,597 28,000 14,962 28,000 28,000 28,000 10 Janitorial Supplies (16,150) 5,400 4,795 6,000 6,000 6,000 11 Minor Capital Equipment 49,829 44,000 28,363 25,550 19,550 19,550 12 Other Operating Supplies 600 - 124 - - - 13 Material to Maintain Bldgs 81,142 46,000 56,204 48,335 43,655 43,655 14 Material to Maintain Equip 14,251 12,700 9,021 12,500 12,500 12,500 15 Consultants 83,461 200,000 59,764 5,000 3,000 3,000 16 Medical Services - 560 - 560 560 560 17 Advertising 338 700 - 700 700 700 18 Other Professional Services 133,961 128,000 95,866 146,000 146,000 146,000 19 Telephone, Telegraph 6,433 12,500 4,535 13,620 13,620 13,620 20 Pager 64 - 59 - - - 21 Travel, Training, Conf a Conferences 1,936 2,650 1,799 1,315 1,315 1,315 b Training 5,182 6,900 5,180 7,100 3,950 3,950 22 Electric 33,961 34,500 25,758 34,500 34,500 34,500 23 Water 114,778 115,000 89,952 121,000 121,000 121,000 14- CITY OF APACHE JUNCTION FY 2008-2009 BUDGET WORKSHEETS AS OF May 2, 2008 ACTUAL ACTUAL 2008/2009 2008/2009 2008/2009 EXPENSES 2007/2008 EXPENSES BUDGET CITY MGR. CITY COUNCIL 2006/07 BUDGET 5/2/2008 REQUEST RECOM. PROPOSED P/R-PARKS - pq. 2 24 Maintenance-Waste Rem 4,632 7,100 5,245 7,100 7,100 7,100 25 Maintenance- Buildings 3,489 - - - - - 26 Maintenance-Misc 63 - - - - - 27 Printing, Binding 783 675 362 600 350 350 28 Rents/Leases-Equipment 4,820 3,500 2,230 3,500 3,000 3,000 29 Subscriptions, Member 630 830 830 1,000 1,000 1,000 30 Other Services 1,567 1,500 1,305 1,500 1,500 1,500 31 Capital Outlay. a Machinery, Equipment 46,528 154,500 - 106,000 6,500 6,500 b Building Remodeling - 9,700 - - - - c Construction- Parks 257,057 55,000 1,009,492 89,100 14,100 14,100 d Rodeo Expansion - 1,000,000 - - - - P/R- PARKS TOTAL 2,054,650 3,305,608 2,510,230 2,145,431 1,915,553 1,915,553 ,.r -35- " ° y r". #s ''lik; • .h • 1, a ° A '!Ai d r '' + , rs w _ A � b it • tire • """ .. f ,*. Desert Planting 4- *,. i : I n Tra sition Area , At a+ `• 9f Existing rs tff• �� t ' S� Parking e s Turf /,,„*. ': Turf •7' * 4 IP • r. 95 Acres• +� 90 Acres T • � 4 Ramada „ .j Existing \.._ _Par r - J Ramada _ "�� _ DG�E 4,0i y, ' Playground MIsi) - t:¢I. r Entry Y •�� 4 11 �' , aw �0$Pces\ /� � ,y / Node �/ µ - io h I t. I — j —, Paws of �€ 's" �C { r Speed Table i- .� Fame ,. , -..,Entry 4. +lla +: ,,,.� .. . ,�.. Seat Walls I ( `..I — �„ * 7e — f r r Node li lf Restroom t° �' " Building + '. i .� t _,+' "Mutt Mile" - .4 a Via.. i�.tr ,•1-I_ ( ._-r C� t. w ,•,,r''t\' 9 Turf 4 � a '721T /.(/ 6'PerimeteI- - ;.-_ ii-� Sidew • ,« 6'SidewalkFr , 3 es `^ e_ Y aIk (typ.) ��y ,— —' _- ' --] ,, AJ's Dog ra �'� � K 7 ' BOWI Existing i ` 1 --� i ount +M A » Soc,er Fields � e rf w - F ai x� Drop-Off � Zone �i �/// — � - . • .. i_'1 • y. a..% .0 x o ,_.. Ramada Stabilized Decomposed •�' �tYP) rh ,.rt - Granite Parking Stall <, '� "� x'' w (typ ) `\� � :. .F f r-,. Turf 2.09 Acres " Parki 35 Spangces \ \ �'� • Entry4. .. M1 *'' ri *, !� Node . , it t. ' 41, r j I P. {• a � '* • - ' e It * r +a r Y a* llt Existing # '� rl r a ; . a t .a Volleyball _ .,,, � - +IM , - "t r d f y ♦ k.. i .. r , �,tr,` Courts w , » #' * r 4441 711 * f R 111 00 + * * ti * titil g • ... �c * ... � ' . Phase your at Prospector Park Scale °0 90 8 II t Date May 2, 2008 ( ) De; hk, Restroom, and Other Amenities +R • 4 �►.' Desert Planting. _ , ' � • f� . :4� sr' r Existing • / L i • 1! �- • \)• • A. ► �. s'• 4. ParkingMN -. , - Turf • Turf „ 11.111111111* /// 45 Acres 90 Acres * , , • - 111* 401°... •• +� !� \ . r Ramada DG Edt ♦'� Y lb Existing ', �. — _ Par i � � • (tYR ) � '. � ` ' j' 8' ! i Playground vo, YI -30 Spa es • j Node s • �► * / - - • of v.: "' I — --- Paws o .+ -''mil. *�` r • •� * i. R •:. i.T. .w �r• sr g - Speed V__ _ _ I Fame • 7 i 4 .. . ." • R. - . - p e — —I Entry .. r • a • `'t ! ilk, ,•- '. - - -\ i I..-_. a , Node . i T Seat Walls 1 k— _ r ,.�- a• "-- I •,----- � lit ak Restroom it' .egj Alt.-- 1 �--- / r., A. ' I, Building r zz "Mutt Mile" W AIL �" 6' Perimeter s ! :n i1. ' , —{ I t 1 • w .39 Acres Sidewalk * r i 6' (iYP )dlk— w. ' -!. ' -! -' b : ,� i ` lit, ` A t —1 1:1 `__ h AJ's Dog •4. r Bowl �� r.• a • x i , Existing 1 • Fountai • �� / 4 ii, Soccer Fielcs J :, / ` '' Drop Off \ C' // �• '' " • ! '' Zone \ j/ - _ F• � i .. • i \ `." \ � ' i �' ,. Ramada "' YM • . �'r Stabilized Decomposed \ f \ `.__ �� • ti ` • �,_ (tYP ) / • -t. ., y!', ,• Granite Parking Stall f * • _" h t Jr (tYP•) i A A �� ,`:i, i2 09e ili ,� ". ..F` Etry1 Nde ` _ 1 48.- A- . t. . at - , 1.4 • • - •�Oft + DG Edge • +. ` + • * _ �. DG and Corigrete Header ,•!M '_• F. • ,• • f'• i 41 t only at Plaza, Phase One a . ., Existing -"'"- .'.* • . s^w • . • . r ii, • 1I 0A '"1 .. Volleyball / "�y n JI � - �f ,. R. •• {� c •• • '� * ` _• f !, , j �(i[t Courts y ♦ 4 x ail '� • • �► 4*ilk • i! *fit • . * �' * • + # F tep D04 N • er �. . . Phase One * Ill-fa .. * ` Pha Four at Prospector Park Scale `i�1 f 1 Do, ✓ark, Restroom, and Other Amenities Date May 2, 200L '