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Home My WebLink About2009 02.04 PCR Agenda OPP� uei ` Z City of Apache ache Junction 4RIZONP Home of the Superstition Mountains Parks and Recreation Department located at the Northeast corner of Superstition Blvd &Idaho Road Apache Junction Parks & Recreation Commission City Council Chambers 300 E. Superstition Blvd Apache Junction, Az 85219 Regular Meeting February 4, 2009 6. 00PM A. CALL TO ORDER B. ROLL CALL C PLEDGE OF ALLEGIANCE D. ACCEPTANCE OF AGENDA E ACCEPTANCE OF MINUTES January 7, 2009 F PARKS AND RECREATION DIRECTORS REPORT - The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department G. OLD BUSINESS 1. Presentation and discussion on fiscal year 2008/09 budget shortfall. H. NEW BUSINESS 1 Introduction of key park division personnel and overview of responsibilities. 2 Presentation and discussion on the American Veteran' s Traveling Tribute 3 Request by the Commission for placement of items on future agenda. 4 Selection of next meeting date CALL TO PUBLIC Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission Commission may not answer your questions or discuss your comments at r this time However, at the conclusion of Call to the Public, Commission may do any of the following. 1) respond to criticism made by any 300 E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85219 (480)983-2181 Voice *FAX(480)982-2438 *TDD(480)983-0095 * www awcity net enN individual who addresses the Commission, 2) ask staff to review a matter, 3) ask staff to place the matter on a future agenda Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three (3) minute time limit per speaker J. ADJOURNMENT If any disabled person needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior to the scheduled time OIN eiN 300 E. SUPERSTITON BLVD,APACHE JUNCTION,AZ 85219 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www.ajclty.net VETERANS and PATRIOTS PRESENT THE TRAVELING WALL ya' AMERICAN VETERANS TRAVELING TRIBUTE IS COMING TO APACHE JUNCTION, AZ. WHEN: MARCH 12 THROUGH MARCH 17, 2009 WHERE: PROSPECTOR PARK 3015 N. IDAHO ROAD - AJ, AZ WHAT: LARGEST REPLICA OF THE VIETNAM MEMORIAL WALL - LOCATED IN WASHINGTON D.C. START: WELCOMING CEREMONY - FRIDAY MARCH 13 AT 4:00 PM ASSOCIATED EVENTS ESCORT - OPENING CEREMONY - POW/MIA CEREMONY - ART EXHIBIT - STUDENT TOURS - RIDE TO THE WALL For more information, contact: Mike Ferguson at 480-671-6239 - usmcmike2@msn.com or at website vfwpost7968.com VFW POST 7968 & APACHE JUNCTION PARK AND RECS. PROUD TO SPONSOR THE TRAVELING WALL APPROVED 1/5/09 SPORTS Item Fiscal 08/09 1 Fiscal 09/10 09/10 Savings Savings LostRev T-Shirts $ 500.00 $ 500.00 Reduce # sites for soccer(accommodate same $ 500.00 $ 500.00 amount of teams) 6-8year old league Coaches officiate their $ 1,000.00 $ 1,000.00 own games Volunteer Coaches Recognition (switch to $ 500.00 $ 500 00 P&R coupon) Cut Basketball Bonanza/PHR $ 500 00 $ 500 00 Switching awards for adult sports leagues $ 550 00 $ 550 00 Switching softball vendors $ 150 00 $ 150 00 Requiring minimum number of teams for league/div to go $ 3,600 00 $ 3,600 00 $ 3,000.00 TOTAL $ 7,300 00 $ 7,300.00 $ 3,000.00 SCHOOL PROGRAMS/OUTDOOR REC Item Fiscal 08/09 Fiscal 09/10 09/10 Savings Savings LostRev Cut Fall/Winter/Spring Open Gyms (Staff) $ 3,500.00 $ 6,000 00 Cut Fall/Winter/Spring Open Gyms $ 400.00 $ 600.00 (Supplies) Modify schedule/sites for Summer Open Gym $ 17,000 00 $ 30,000 00 Cut 1 Summer Open Gym site (Supplies) $ 1,000 00 $ 1,000 00 Changed awards for afterschool sports $ 900 00 $ 1,300 00 TOTAL $ 22,800 00 $ 38,900 00 $ - MARKETING/FACILITIES/MISC Item Fiscal 08/09 Fiscal 09/10 09/10 Savings Savings LostRev AJ Indep distributes the Citizen to less people $ 2,500.00 $ 2,500.00 (results in less printing) Reduced Training $ 3,000 00 $ 3,000 00 Nextel Phones (elim 2) $ 575 00 $ 1,380.00 Concession Staff SrSBall & Aug(pool)* $ 1,000 00 $ 1,500.00 $ 1,000.00 TOTAL $ 7,075.00 $ 8,380.00 $ 1,000 00 DIVISION TOTALS $ 98,975 00 $ 189,280 00 $ 6,400 00 *concession note savings does not reflect the amount we purchase in retail product because we overspent last year due to sales increase and we will still spend approx that amount this year In these two areas [Total Revenue $6000]-[Total Expense $5000]=[Net Profit $1000] APPROVED 1/5/09 eiN Multi-Generational Center Item Fiscal 08/09 Fiscal 09/10 09/10 Savings Savings LostRev Vacancy(Tiffany Praeger) $ 21,000 00 $ 28,000 00 Vacancy(Dennis Bartos) $ 10,000 00 $ 16,000 00 Reducing RL2 hours from average 28 to 24 $ 10,000 00 $ 20,500 00 hours/week Reducing seasonal fill-ins $ 1,500 00 $ 2,000 00 Reducing holiday hours to 8am-2pm $ - $ - Eliminating Overtime $ 3,200.00 $ 5,000 00 Switching from wristbands to stamps $ 1,100 00 $ 1,500 00 TOTAL $ 46,800.00 $ 73,000.00 $ - FITNESS/AQUATICS Item Fiscal 08/09 Fiscal 09/10 09/10 Savings Savings LostRev Reducing Seasonal fill-ins $ 2,000.00 $ 2,500.00 Future Vacancy(Kevin Montgomery) $ - $ 16,000.00 Switching from gym wipes to cloth $ 6,500.00 $ 9,700.00 towels/spray '/1, Close the pool once school starts $ - $ 10,000 00 $ 2,000 00 r ' Cut Family Nights at pool (ave 43 people per $ 750 00 $ 1,500 00 $ 400 00 night) Modify Swim Team Schedule (meet 3x/wk $ 1,750 00 $ 3,500 00 instead of 5x/wk Cut Aqu. Bonuses (not open during dates) $ 2,500 00 TOTAL $ 11,000.00 $ 45,700 00 $ 2,400 00 SPECIAL INTEREST/SPECIAL EVENTS Item Fiscal 08/09 Fiscal 09/10 09/10 Savings Savings LostRev Future Vacancy Jackie Wortmann $ 4,000.00 $ 16,000.00 Future modification of pre-school aged TBD TBD TBD programs TOTAL $ 4,000 00 $ 16,000 00 $ -