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Home My WebLink About2009 03.04 PCR Agenda (r-p„cHE, JGk O City of Apache Junction A1ZON Home of the Superstition Mountains Parks and Recreation Department located at the Northeast corner of Superstition Blvd &Idaho Road Apache Junction Parks & Recreation Commission City Council Chambers 300 E. Superstition Blvd. Apache Junction, Az. 85219 Regular Meeting March 4, 2009 6. 00PM A CALL TO ORDER B. ROLL CALL C PLEDGE OF ALLEGIANCE D. ACCEPTANCE OF AGENDA E ACCEPTANCE OF MINUTES February 4, 2009 F. PARKS AND RECREATION DIRECTORS REPORT - The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department G. OLD BUSINESS: 1 . Presentation and discussion on budget shortfall. 2 Presentation and discussion on proposed modifications to facility use and program participation fees H NEW BUSINESS. 1 Introduction of key recreation division personnel and overview of responsibilities. 2 Presentation of video on Apache Junction' s park system. 3. Request by the Commission for placement of items on future agenda. 4 . Selection of next meeting date. 300 E. SUPERSTITON BLVD,APACHE JUNCTION,AZ 85219 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www ajcity net I CALL TO PUBLIC. Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission Commission may not answer your questions or discuss your comments at this time. However, at the conclusion of Call to the Public, Commission may do any of the following. 1) respond to criticism made by any individual who addresses the Commission; 2) ask staff to review a matter; 3) ask staff to place the matter on a future agenda Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action Please stand, approach the podium microphone and state your name and address after being called to speak There is a three (3) minute time limit per speaker. J. ADJOURNMENT If any disabled person needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior to the scheduled time emN 300 E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85219 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www.ajcity net Parks & Recreation Fee Study 4 C � d � parks e ae recreation the benefits are endless... l ) . I g Pro ra m Fee Research Market Study on fees City Karate YSport SBall • Cities/Towns identified by Council AJ $35 $40 $360 as comparable Avondale $36 $40 $350 • Purpose —compare with Buckeye $45 $40 $300 communities close to us in size and proximity CG N/A $3 2 $3 2 0 • Helps determine price ranges Chandler $47 N/A $409 for our fees FH N/A N/A $475 • Can adjust based on 1N/4in direct Gilbert $41 $46 $545 costs and changes to programs Goodyear N/A $5 5 $360 • Also takes in to consideration, our Mesa $5 0 N/A $315 particular demographics QC N/A S40 $500 Surprise $35 $40 $350 t I 1 (--- _ Program Fee Research - Pool Fees City Daily-Youth Daily-Adult Family Pool Swim Swim Team Pass Lessons Apache Junction $1 00 $1 50 $80.00 $15 00 $45.00 Avondale N/A Buckeye $2.00 $2.00 $150.00 $2 5.00 $3 5.00 Casa Grande $1 00 $1 50 $75 00 $12 00 $30 00 Chandler .50c $1.50 N/A $20.00 $45.00 Fountain Hills N/A Gilbert $1.00 $2.00 N/A $22.00 $75.00 Goodyear 75c $1 25 $50 00 $20 00 $37 00 Mesa S 1.00 $1.50 $125.00 $20.00 $60.00 Queen Creek N/A Surprise .50c $2.00 $60 00 $20 00 $45 00 For comparison purposes,prices displayed are only resident fees; If a city has non-residency fees they are 20-40%higher for each city depending on the program/facility / K ) ) I ---- Program Fee Research - MGC Fees Youth Fees Ad u It Fees ISMDaily Mthly 6 Mth Annual City Daily Mthly 6 Mth Annual, AJ $2.00 $15 00 $ $120.00 AJ $3.00 $25.00 $180.00 Chandler $2 00 $25.00 N/A $200 00 Chandler $4 00 $30.00 N/A $300 00 Gilbert $2.00 $12.00 $60.00 $100 00 Gilbert $3.50 $2 2.00 $115.00 $185 00 Glendale* $2.50 $15 00 N/A $150.00 Glendale* $5 00 $35.00 N/A $350.00 Litchfield* $3 00 $20.00 N/A $200.00 Litchfield* $3.00 $20.00 N/A $200 00 Mesa $3.00 $24 00 N/A $216.00 Mesa $4.00 $31 00 N/A $288.00 Peoria* $3.00 $15.00 $75 00 $135.00 Peoria* $5.00 $25.00 $125 00 $225.00 *Note: Few cities in our identified "Market" have a facility comparable to the MGC; therefore, we researched other valley cities' centers For comparison purposes,prices displayed are only resident fees; If a city has non-residency fees they are 20-40% higher for each city depending on the program/facility Program Fee Research - MGC Fees Family Fees Group Fitness Fees City Daily Mthly 6 Mth Annual City Daily Notes AJ $8.00 $55.00 AJ $2.00 Included in all other passes Chandler N/A $60 00 N/A $600 00 Chandler N/A Included in entry Gilbert $8.00 $55.00 $2 95.00 $475.00 Gilbert $2.00 Included in annual pass Glendale* $65 00 $650 00 Glendale* N/A Included in entry Litchfield* $40.00 $200.00 $400.00 Litchfield* N/A Mesa N/A $45 00 N/A $456 00 Mesa N/A Included in entry Peoria* $50.00 $250.00 $450.00 Peoria* N/A Included in entry •Chandler has additional fee brackets for teens, seniors, and 2person families *Glendale has additional fee brackets for teens, seniors,punch passes *Litchfield has one price for all ages and has a pool with additional fees •Mesa has additional fee brackets for teens, seniors, 3mth pass,punch passes, 2Adults, Single-Parent Family •Peoria has additional fee brackets for teens, seniors, 3mth pass For comparison purposes,prices displayed are only resident fees, If a city has non-residency fees they are 20-40%higher for each city depending on the program/facility I Facility Fee Research Market Study Ramada Rentals - Per Hour • Compared to same cities as City 244# 25-49 50-74 75+ for program fees Al $ 10 $ 10 $ 10 $20 • Exam le Data Avondale $2.50 $2.50 S4. 15 N/A p • Avondale - 6hr reservation Buckeye Free Free Free N/A • Fountain Hills — 4hr reservation CG Free Free Free N/A • Manycities charge per hr/per Chandler* $3 $6 s 9 $ 10 g ramada - * shows multiple FH* $7.5 $ 15 $2 2.5 $30 ramadas Gilbert $ 15 S20 $25 N/A • Some cities charge per hr/per Goodyear* $25 S 50 $75 S 100 ramada, but have different sizes Mesa $ 10 S 15 $20 $25 in ramadas QC $ 10 $ 13 $25 N/A • Most cities' ramadas available FC/FS unless large group Surprise $7.5 $ 12.5 $ 12.5 N/A � � 1 Facility Fee Research Separate Policies for Businesses/Commercial Use City Separate Policies/Fees Commercial Use Auth? Apache Junction No Only if co-sponsored by City or part of a non-profit sponsored SE Avondale Increased fees (approx 20%),no continuous use Only if co-sponsored by City Buckeye No No Casa Grande Yes, must meet with Director for fees/guidance Only if co-sponsored by City Chandler No Only if co-sponsored by City Fountain Hills 50%discount on fees to businesses in Town limits Only with Director's approval Gilbert Increased fees (approx. 20%higher), must be res. Only with Commission's approval Goodyear Increased fees (approx. 100-150%higher) No Mesa Yes, must meet with Facility Manager for fees/guide Only with Director's approval Queen Creek Increased Fees (approx. 50%higher) Only with Director's approval Surprise Increased fees (approx 25-50%higher), double msur No K I Facility Fee Research Separate Policies for Non-Profit Agencies City Separate Policies/Fees Apache Junction Reduced/Waived fees for youth serving NPOs, Senior Center, and City Sponsored Events Avondale Reduced/Waived Fees Buckeye No,many of their facilities are first come, first serve, case by case reservation Casa Grande Youth Sports need to be in their coalition Chandler No, except on case by case basis Fountain Hills Reduced/Waived Fees decided case by case; also all townYouth Sports NPOs Gilbert Reduced/Waived Fees for all NPOs; Youth Sports need to be in their coalition Goodyear Reduced/Waived Fees for all NPOs; Youth Sports need to be in their coalition Mesa Reduced/Waived Fees for all NPOs, Youth Sports need to be in their coalition Queen Creek Reduced/Waived Fees for all NPOs, Youth Sports need to be in their coalition Surprise Reduced/Waived Fees decided case by case I -- Residency Fee Research N/R Fee N/R Fee • Most of these cities have adjacent municipalities to Facilities Programs offer the services to non-residents; we only have Apache Junction No No Mesa to the West Avondale Yes Yes • Many don't charge non-residency fees for all programs (seem to pick and choose) Buckeye No Yes • Gilbert has an early registration date for residents Casa Grande No No rather than different fees Chandler Yes Yes • Many of our programs would not meet minimum participation numbers if we did not have non- Fountain Hills Yes No residents Gilbert Yes No • Pools/Centers that use N/R fees data are included Goodyear Yes Yes in the facilities column • Mesa does not charge different R/NR fees for use of Mesa Yes Yes Red Mountain,but they do charge different R/NR fees for use of pool Queen Creek Yes Yes Surprise Yes Yes