HomeMy WebLinkAbout2009 08.05 PCR Agenda Pv ACC H Jay
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Z City of Apache Junction
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Home of the Superstition Mountains
Parks and Recreation Department located at the Northeast corner of Superstition Blvd &Idaho Road
Apache Junction Parks & Recreation Commission
City Council Chambers
300 E. Superstition Blvd
Apache Junction, Az 85219
Regular Meeting
August 5, 2009 6. 00PM
A. CALL TO ORDER
B. ROLL CALL
C PLEDGE OF ALLEGIANCE
D. ACCEPTANCE OF AGENDA
E ACCEPTANCE OF MINUTES
ON June 3, 2009
F. PARKS AND RECREATION DIRECTORS REPORT - The Director or those
individuals designated by the Director may present information
pertinent to items under consideration or information related to the
operation of the department.
G OLD BUSINESS•
1. Update and discussion on Parks and Recreation Department fiscal year
2009/10 budget
2. Discussion on fundraising for 2010 Fireworks Show.
H. NEW BUSINESS•
1. Presentation and discussion on the Apache Junction Boys and Girls
Club services and new location.
2 Update and discussion on intergovernmental agreement between the City
of Apache Junction and the Apache Junction Unified School District
3. Request by the Commission for placement of items on future
agenda.
4 . Selection of next meeting date.
300 E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85219
(480)983-2181 Voice *FAX(480)982-2438 *TDD(480)983-0095 *www.ajcity.net
I . CALL TO PUBLIC Arizona Open Meeting Law allows individuals to address -Commission on any issue within the jurisdiction of the Commission.
Commission may not answer your questions or discuss your comments at
this time. However, at the conclusion of Call to the Public, Commission
may do any of the following. 1) respond to criticism made by any
individual who addresses the Commission; 2) ask staff to review a
matter; 3) ask staff to place the matter on a future agenda. Commission
shall not discuss or take legal action on matters raised at Call to the
Public unless the matters have been properly noticed for discussion and
legal action. Please stand, approach the podium microphone and state
your name and address after being called to speak There is a three
(3) minute time limit per speaker
J. ADJOURNMENT
If any disabled person needs any type of accommodation, please notify Human
Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior
to the scheduled time.
eaS
300 E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85219
(480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www.ajcity.net
._ an - .....rrrrrar►r.�� ._ ma N
INTERGOVERNMENTAL AGREEMENT REGARDING
USE OF RECREATIONAL FACILITITES AND VEHICLES
FTHIS AGREEMENT is made and entered into this D(r day of
b , . �� / by and between THE CITY OF APACHE JUNCTION,
ARIZONA an Arizona municipal corporation (hereinafter referred to as
"City"), and APACHE JUNCTION UNIFIED SCHOOL DISTRICT, (hereinafter
referred to as "District"), collectively from time to time referred to as the
"parties"
WITNESSETH :
WHEREAS, pursuant to Arizona Revised Statutes Annotated
(hereinafter "A R.S ") §§15-342.13 and 15-364, cities and schools may
enter into agreements for the construction, development, cooperative
maintenance, operation and use of parks, swimming pools and other
recreational facilities on property used for public school purposes if the
governing boards which have charge and control of such properties give
their consent; and
WHEREAS, A.R.S. §11-952 generally authorizes the City and District
to enter into intergovernmental agreements; and
WHEREAS, the parties have previously entered into a separate
intergovernmental agreement dated April 11, 1991, involving construction,
development, cooperative maintenance, operation and use of parks,
swimming pools or other recreational facilities and activities; and
WHEREAS, the City and District are mutually interested in providing
a comprehensive agreement which sets forth the duties and
responsibilities of the respective parties
WHEREAS, on January 19, 1999, the City passed Ordinance No.
1067, which amended the Apache Junction City Code by giving the City
Manager discretion in waiving building and permit fees for the District for
its facilities; and
WHEREAS, the City Manager has exercised this authority in
consideration of other services and privileges being extended to City.
NOW, THEREFORE, for and in consideration of the mutual promises
and agreements of the parties herein contained, it is agreed as follows:
1. APPLICABLE FACILITIES
A. IN GENERAL
The facilities subject to thisd Agreement shall either be jointly-used or
jointly-developed. In either case, such facilities shall be shared without
charge to either the City or District. The parties may from time to time
administratively amend the facilities to be used.
B JOINTLY-DEVELOPED FACILITIES
The following facilities shall be jointly developed between the City and the
District:
1 . One lighted ball field, six tennis courts, picnic facilities,
one swimming pool, two common parking areas located
between Desert Shadows Middle School`and 'Apache
Junction High School on Southern Avenue; a skate park
and multi-purpose park, all located on a parcel_of land
more particularly described as -°'` ''; '
.. v :` t at g o 'rn'_rs ine
A Portion of the Northwest Quarter of the
Northwest Quarter of Section 32, ` Township 1
North, Range 8 East, Gila and Salt River Base and
Meridian, Pinal County, Arizona
2. A lighted play field facility located at Superstition
Mountain Elementary School on a parcel of property
described as:
A portion of the South Half of Lot 12, South Half of
Lot 13 of Davis Tract, according to the Plat
thereof, of Book 5 of Maps, page 26, Section 19,
Township 1 North, Range 8 East Gila and Salt
River Base and Meridian, Pinal County, Arizona.
C JOINTLY-USED FACILITIES
1 . All other recreational facilities owned, controlled or
maintained by District located within the District
boundaries, including but not limited to auditoriums,
gymnasiums, classrooms, parking facilities and outdoor
athletic courts.
2
.
2. All public parks and recreational areas owned or
controlled by the City which are open to the public
II. DUTIES, RESPONSIBILITIES, AND PRIVILEGES FOR JOINTLY
DEVELOPED FACILITIES
A. CITY'S DUTIES, RESPONSIBILITIES AND PRIVILEGES
1. City shall purchase and maintain throughout the term of
this Agreement public liability and property damage
insurance.
2. City shall staff the facilities with applicable personnel to
protect the users of such facilities against damages and
property damage inherent in the facilities used during
its hours of use.
3. City shall control the facilities during the summer
months, weekends, and after 5:00 p.m. daily throughout
the school year
4. City may place signs advertising hours and admission
costs, and may charge an admission fee for use of the
facilities, none of which shall be shared with District.
City may also operate a concession stand on the
facilities, all profits to be retained by the City.
5. City shall provide maintenance of facilities, including
but not limited to. vacuuming, testing and treating pool
for pH balance; re-striping parking spaces; repairing
fencing and irrigation system in landscaped areas;
mowing and trimming trees.
B. DISTRICT'S DUTIES, RESPONSIBILITIES, PRIVILEGES
1. District shall purchase and maintain throughout the
term of this Agreement public liability and property
damage insurance.
2 District shall staff the facilities with applicable
personnel to protect the users of such facilities against
danger and property damage inherent in the facilities
used during the times set forth herein.
3
3. District shall control the facilities during the months
school is in session from 8:00 a.m. to 5:00 p.m. daily,
except for weekends.
4. District shall allow placement of City-installed signs
advertising hours and entrance fees during the time
City in entitled to control the facilities and shall allow
City to operate a concession stand at any of the
facilities.
5. District shall. 1) provide and pay for all utilities,
including electric, water, sewer, gas, and telephone to
all facilities during the term of this Agreement; and 2)
provide and pay for all chemicals used to test and treat
the pool.
III. VEHICLE USE
District shall provide District-owned buses for transportation of City
employees and City-recreation activity participants, as follows
A. DISTRICT'S DUTIES:
1. Provide buses at the request of the Ci1:y, as long as City
gives two-week prior notice of need for the exact
number and time buses are needed •
2. Keep all buses in good working condition and repair
accordingly.
3 Provide a list of drivers who are familiar with the
operation of the buses, and who have all appropriate
licenses and certificates to operate the vehicles
provided.
B. CITY'S DUTIES
1. Use the buses to transport City employees and City
recreational participants. City shall not use buses for
any of the following purposes, or under any of the
following circumstances:
a transporting of persons for hire, expressed or
implied.
4
b. allowing any person to drive the bus who is less
than twenty-one (21) years of age, or who has
given the District a false or fictious name, age or
address, or by any person who is under the
influence to any degree of any intoxicating
substance.
c. pushing or towing any vehicle or trailer outside
the State of Arizona, unless provided otherwise
administratively between the parties'
representative by letter agreement.
2 Pay all drivers as part-time City employees, and
withhold from drivers' pay any applicable taxes, social
security, worker's compensation, disability benefits and
retirement, and other applicable amounts pursuant to
City Human Resources Rules.
3. Pay District for the following amounts according to the
following rates:
a. Mileage: $1 00 per mile
b. Administrative Cost: $10.00 per request for each
bus.
c. Cleaning: Actual cost, but not to exceed $35.00
for each bus per use
d. These rates may be modified in writing by the City
Manager and District Superintendent as needed
during the term of this agreement without City
Council or District Board approval.
VI. INDEMNIFICATION AND INSURANCE
To the extent permitted by law, each party covenants and agrees to fully
indemnify, hold harmless and defend the other party and its directors,
officers, agents, servants and employees from and against any and all
claims or actions of whatsoever kind or character, whether real or
asserted, arising out of or in connection with this Agreement, except to the
extent such claims or suits arise out of or are based upon acts or
omissions by the indemnified party or its directors, officers, servants,
employees or agents. If any action or claim shall be brought or asserted
against a party, or its directors, officers, agents, servants or employees
for which indemnity may be sought from the other party, then such party
5
shall promptly notify the other party in writing. Each party shall, within ten
(10) working days of receiving such notice, assume the defense thereof,
and the payment of all expenses, including any attorney fees and all court
costs which shall be paid as incurred. This indemnification provision shall
apply to any and all acts or omissions, willful misconduct or negligent
conduct, whether passive or active, on the part of each party, its
directors, employees and agents It is understood and agreed that each
party may elect to self-insure or obtain insurance through their pooling
agreement with other governmental entities against any or all of the risks
related to this Agreement The parties shall provide one another with a
current insurance certificate or other evidence of coverage as
appropriate. This section shall survive the expiration or early termination
of this Agreement.
As to jointly-developed facilities listed in §I (B), City shall pay for all major
repairs or replacement of facilities through insurance proceeds or
otherwise, for all fixtures or permanent equipment structures up to
$10,000 00. If the amount is greater than $10,000.00, the parties shall in
equal shares each pay 50% of the amount over $10,000, To expedite the
repairs, the City may pay the full cost to a supplier or contractor for labor
or supplies, and shall submit a bill to the District for payment of its share.
The District shall tender payment to City within thirty (30) calendar days
from the invoice date.
VII. DURATION OF AGREEMENT, TERMINATION
This Agreement shall be valid for a term of fifty (50) years Either party
may terminate and/or renew this Agreement for any reason upon two
years prior written notice before the 50th Anniversary of this Agreement to
the other party by express delivery or first class certified mail, postage
prepaid, addressed to the other party as set forth in Section XII of this
Agreement or other legally acceptable method.
VIII BINDING EFFECT/ASSIGNMENT
The obligations and rights created in this Agreement are binding upon and
shall inure to the benefit of the parties and their successors, assigns and
legal representatives Neither party may assign its rights under this
Agreement without the prior written approval of the other party. Such
successor or assignee shall assume, in writing, all duties and obligations
hereunder of the prior party and shall further agree to be bound by and to
fully perform the terms of this Agreement
6
IX. ENTIRE AGREEMENT
This instrument contains the entire agreement between the parties hereto
with respect to the subject matter contained in it and supersedes all prior
and contemporaneous agreements including the April 11, 1991
Agreement, discussions and representations related thereto No
supplement, modification or amendment hereof shall be binding and
effective unless in writing and signed by all of the parties.
X. SEVERABILITY
In the event that any sentence, paragraph, provisions or other portion of
this Agreement is declared by a court of competent jurisdiction to be void,
such sentence, paragraph, provision or portion of this Agreement shall be
deemed severed from the remainder of this Agreement and the balance of
this Agreement shall remain in effect.
Xl. GOVERNING LAW, VENUE AND ATTORNEY FEES
The terms and conditions of this Agreement shall be governed by and
interpreted in accordance with the laws of the State of Arizona. Any
action at law or in equity brought by either party for the purpose of
enforcing a right or rights provided for in this Agreement shall be tried in a
court of competent jurisdiction in Pinal County, Arizona. The parties
hereby waive all provisions of law providing for a change of venue in such
proceeding to any other county. In the event either party shall bring suit to
enforce any term of this Agreement or to recover any damages for and on
account of the breach of any term or condition in this Agreement, it is
mutually agreed that the prevailing party in such action shall recover all
costs including reasonable attorneys fees to be determined by the court in
such action.
XII NOTICES
All notices and insurance certificates required under this Agreement shall
be sent as follows•
If to City: Parks and Recreation Director
City of Apache Junction
1001 N. Idaho Road
Apache Junction, AZ 85219
And a Copy to: City Attorney
City of Apache Junction
1001 N Idaho Road
Apache Junction, AZ 85219
7
If to District: Apache Junction Unified School District
1575 W. Southern Avenue, Suite 3
Apache Junction, AZ 85220
And a Copy to: Final County Attorney
Administration Building #2
P.O. Box 887
Florence, AZ 85232
XIII. CONFLICTS OF INTEREST
The provisions of A.R.S. §38-511 relating to cancellation of contracts due
to conflicts of interest shall apply to this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be duly executed as of the day and year first above written.
APACHE JUNCTION UNIFIED SCHOOL
DISTRICT,
By: <
Chairperson f r S hook card
TET:
h
Na e, Titl
THE CITY OF APACHE JUNCTION,
ARIZONA, an Arizona municipal
corporation
)e).L
Douglas Col man, Mayor
ATTEST:
Kathleen Connelly, City Cleyk
8
ATTORNEY REVIEW STATEMENT
I have reviewed this agreement and have determined it is in proper form
and is within the powers and authority granted under the laws of this state
to the represented parties
23 - 01
Richard J. Stern, City Attorney Date
Linda L Harant,
Date
Deputy County Attorney
9
CITY OF APACHE JUNCTION
FY 2009-2010 BUDGET WORKSHEETS
AS OF JUNE 02, 2009
2007/08 2008/09 2008/09 2009/10 2009/2010
IDGET SUMMARY ACTUAL BUDGET PROJECTED CITY MANAGER CITY COUNCIL
EXPENSE TOTAL TOTAL PROPOSED APPROVED
Mayor and City Council 102,069 105,677 101,407 102,245 102,245
City Manager 294,089 320,579 320,451 296,150 296,150
M/S-Administration 263,043 268,415 266,541 223,850 223,850
M/S-Human Resources 415,773 388,226 373,189 367,585 367,585
M/S-I T 423,857 397,804 365,982 369,465 369,465
M/S-Economic Development 297,452 340,870 262,321 254,495 254,495
M/S-Marketing Communictions 207,514 228,019 205,738 196,065 196,065
City Clerk 598,076 732,785 626,800 556,325 556,325
Finance 581,319 515,262 514,426 507,150 507,150
City Attorney 568,753 674,768 571,336 623,905 623,905
Non-Departmental 6,709,547 10,874,400 3,902,558 10,469,250 10,469,250
D/S-Administration 1,464,262 1,650,013 1,544,491 1,578,190 1,578,190
P/R-Administration 339,498 374,050 352,669 330,810 330,810
'/R-Recreation 1,727,508 1,750,592 1,566,203 1,568,915 1,568,915
'R- Parks 2,921,675 1,915,553 1,720,942 1,846,075 1,846,075
Library 2,071,087 2,107,947 1,670,868 1,418,805 1,418,805
Magistrate Court 625,826 800,168 681,684 604,435 604,435
P/S- Support Services 3,218,466 2,952,707 2,422,324 2,552,687 2,552,687
P/S- Patrol 4,178,115 4,623,808 3,265,146 4,391,440 4,391,440
P/S- Investigations 1,062,040 1,563,604 1,444,836 1,576,700 1,576,700
P/S-Animal Control 675,751 426,053 384,489 319,870 319,870
P/W-Operations 693,428 540,907 503,901 559,375 559,375
PAN- Fleet Maintenance 654,301 437,500 353,928 422,092 422,092
P/W-Engineering 553,149 1,084,167 698,395 1,256,030 1,256,030
P/W-Streets 7,477,280 10,425,906 5,168,564 7,676,258 7,676,258
TOTAL 38,123,878 45,499,780 29,289,189 40,068,167 40,068,167
13
PARKS & RECREATION -ADMINISTRATION
PERSONNEL
07-08 08-09 09-10
POSITION TITLES BUDGET BUDGET BUDGET
Parks and Recreation Director 1 1 1
Executive Secretary 1 1 1
Customer Service Rep II 1 1 1
Customer Service Rep I 1 1 1
Account Clerk II 1 1 1
Total 5 5 5
BUDGET SUMMARY
07-08 08-09 09-10
COSTS ACTUAL BUDGET BUDGET
Personnel Costs 324,611 353,800 320,410
Supplies 7,432 8,100 5,000
Other Services 7,455 12,150 5,400
Capital Outlay 0 0 0
TOTAL 339,498 374,050 330,810
38
2007/08 2008/09 2008/09 2009/10 2009/10
PARKS AND RECREATION-ADNIINISTRATION ACTUAL BUDGET PROJECTED CITY MANAGER CITY COUNCIL
TOTAL TOTAL TOTAL PROPOSED APPROVED
'ERSONNEL SERVICES
PAYROLL
SALARIES 252,276 79 263,239.00 263,239.00 241,200.00 241,200.00
OVERTIME 3,195.72 5,000.00 185.00 1,200.00 1,200.00
TOTAL PAYROLL 255,472.51 268,239.00 263,424.00 242,400.00 242,400.00
FRINGE BENEFITS
FICA 17,182.24 20,520.00 16,950.00 17,800.00 17,800.00
RETIREMENT PLAN 24,503.35 25,349.00 24,900.00 22,700.00 22,700.00
WORKER'S COMPENSATION 3,465.62 3,700.00 4,000.00 5,125.00 5,125.00
HEALTH INSURANCE 22,708.02 34,876.00 32,400.00 30,750.00 30,750.00
DENTAL INSURANCE 1,278.87 1,116.00 1,605.00 1,635.00 1,635.00
TOTAL FRINGE BENEFITS 69,138.10 85,561 00 79,855.00 78,010.00 78,010.00
TOTAL PERSONNEL SERVICES 324,610.61 353,800.00 343,279.00 320,410.00 320,410.00
SUPPLIES
OPERATING SUPPLIES
OFFICE SUPPLIES 7,308.41 7,000.00 3,000.00 4,000.00 4,000.00
SMALL TOOLS AND EQUIPMENT 70 71 1,000.00 1,200.00 1,000.00 1,000.00
UNIFORMS 53.31 100.00
TOTAL OPERATING SUPPLIES 7,432.43 8,100.00 4,200.00 5,000.00 5,000.00
TOTAL SUPPLIES 7,432.43 8,100.00 4,200.00 5,000.00 5,000.00
OTHER SERVICES AND CHARGES
CONSULTANT - 5,000.00
MEDICAL SERVICES 42.00
ADVERTISING 2,635.58 500.00
TOTAL PROFESSIONAL SERVICES 2,677.58 5,500.00 - - -
COMMUNICATIONS
TELEPHONE AND TELEGRAPH 524.09 500.00 400.00 600.00 600.00
TOTAL COMMUNICATIONS 524.09 500.00 400.00 600.00 600.00
TRAVEL,TRAINING AND CONFERENCES
BUSINESS CONFERENCES 1,066.33 1,250.00
TRAINING 306.56 490.00 500.00 500.00
TOTAL TRAVEL,TRAINING AND CONFERENCES 1,372.89 1,250.00 490.00 500.00 500.00
NIAINTENANCE AND REPAIR
FFICE EQUIPMENT&FURNITURE - 1,000.00 2,000.00 2,000.00 2,000.00
TOTAL MAINTENANCE AND REPAIR - 1,000.00 2,000.00 2,000.00 2,000.00
PRINTING,DUPLICATION AND FILMING
PAPER 1,654.10 3,000.00 1,500.00 1,500.00 1,500.00
TOTAL PRINTING,DUPLICATION AND FILMING 1,654 10 3,000.00 1,500.00 1 500.00 1 500.00
MISCELLANEOUS SERVICES AND CHARGES
SUBSCRIPTIONS AND MEMBERSHIPS 835.00 400.00 400.00 400.00 400.00
OTHER SERVICES 391 68 500.00 400.00 400.00 400.00
TOTAL MISCELLANEOUS SERVICES AND CHARGES 1,226.68 900.00 800.00 800.00 800.00
TOTAL OTHER SERVICES AND CHARGES 7,455.34 12,150.00 5,190.00 5,400.00 5,400.00
TOTAL 339,498.38 374,050.00 352,669.00 330,810.00 330,810.00
39
PARKS & RECREATION - RECREATION
PERSONNEL
07-08 08-09 09-10
POSITION TITLES BUDGET BUDGET BUDGET
Recreation Superintendent 1 1 1
Recreation Facilities Manager 1 1 1
Recreation Coordinator II 4 4 4
Recreation Coordinator 1 1 1
Facilities Maintenance Worker 1 1 1
Recreation Assistant 4 4 4
Recreation Leader III 4 4 4
Recreation Leader II* 6.3 6 3 6.3
Seasonal Personnel
Lifeguard I-Rec Leaders I $ $ $
Lifeguard II-Rec Leaders II $ $ $
Lifeguard Ill -Rec Leaders Ill $ $ $
TOTAL 22.3 22.3 22.3
*3.1 Positions not Funded in FY 09-10
BUDGET SUMMARY
07-08 08-09 09-10
COSTS ACTUAL BUDGET BUDGET
Personnel Costs 1,282,969 1,327,342 1,183,000
Supplies 121,794 101,500 72,000
Other Services 322,745 321,750 313,915
Capital Outlay 0 0 0
TOTAL 1,727,508 1,750,592 1,568,915
40
2007/08 2008/09 2008/09 2009/10 2009/10
PARRS AND RECREATION-RECREATION ACTUAL BUDGET PROJECTED CITY MANAGER CITY COUNCIL
TOTAL TOTAL TOTAL PROPOSED APPROVED
'ERSONNELSERVICES
PAYROLL
SALARIES 737,951.32 777,833.00 715,300.00 618,750.00 618,750.00
OVERTIME 3,748.95 5,000.00 3,300.00 3,000.00 3,000.00
PART-TIME SALARIES 282,617 65 277,000.00 232,300.00 306,500.00 306,500.00
TOTAL PAYROLL 1,024,317 92 1 059,833.00 950,900.00 928,250.00 928,250.00
FRINGE BENEFITS
FICA 77,418.93 81,077 00 71 725.00 70,000.00 70,000.00
RETIREMENT PLAN 75,68757 73,978.00 72,500.00 67,500.00 67,500.00
WORKER'S COMPENSATION 20,792.80 14 617 00 19,480.00 23,550.00 23,550.00
HEALTH INSURANCE 79,342.62 91,777.00 86,180.00 88,200.00 88,200.00
DENTAL INSURANCE 5,409.06 6,060.00 5,255.00 5,500.00 5,500.00
TOTAL FRINGE BENEFITS 258,650.98 267,509.00 255,140.00 254,750.00 254,750.00
TOTAL PERSONNEL SERVICES 1,282,968.90 1,327,342.00 1,206,040.00 1,183,000.00 1 183,000.00
SUPPLIES
OPERATING SUPPLIES
OFFICE SUPPLIES 4,920.24 4,500.00 3,900.00 4,000.00 4,000.00
SMALL TOOLS AND EQUIPMENT 5,516 10 1,500.00 437.00 1,500.00 1,500.00
UNIFORMS 1,811.31 2,000.00 800.00 1,500.00 1,500.00
EDUCATION AND RECREATION SUPPLIES 51,853.47 52,000.00 33,000.00 36,000.00 36,000.00
JANITORIAL SUPPLIES 13,058.92 15,500.00 5,250.00 4,500.00 4,500.00
MINOR CAPITAL EQUIPMENT 5,706.83 -
OTHER OPERATING SUPPLIES 31,494.49 19,000.00 17,200.00 17,000.00 17,000.00
TOTAL OPERATING SUPPLIES 114,361.36 94,500.00 60,587 00 64,500.00 64,500.00
MAINTENANCE AND REPAIR SUPPLIES
MATERIALS TO MAINTAIN&REPAIR BUILDINGS&IMPROVEMENTS 5,581.46 5,000.00 4,000.00 5,000.00 5,000.00
MATERIALS TO MAINTAIN&REPAIR MACHINERY,EQUIPMENT,AU' 1,851 40 2,000.00 1,817 00 2,500.00 2,500.00
TOTAL MAINTENANCE AND REPAIR SUPPLIES 7,432.86 7,000.00 5,817 00 7,500.00 7,500.00
TOTAL SUPPLIES 121,794.22 101,500.00 66,404.00 72,000.00 72,000.00
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES
ADVERTISING 411.25 500.00 33.00 75.00 75.00
)THER PROFESSIONAL SERVICES 137,328.61 131,000.00 120,000.00 125,540.00 125,540.00
TOTAL PROFESSIONAL SERVICES 137 739.86 131,500.00 120,033.00 125,615.00 125,615.00
.;OMMUNICATIONS
TELEPHONE AND TELEGRAPH 3,294.34 4,000.00 3,800.00 4,000.00 4,000.00
PAGER 32.75 41 00
TOTAL COMMUNICATIONS 3,327 09 4,000.00 3,841.00 4,000.00 4,000.00
TRAVEL,TRAINING AND CONFERENCES
BUSINESS CONFERENCES 3,183.76
TRAINING 3,410.15 6,250.00 3,500.00 1,500.00 1,500.00
TOTAL TRAVEL,TRAINING AND CONFERENCES 6,593.91 6,250.00 3,500.00 1 500.00 1,500.00
UTILITIES
ELECTRIC 78,805.97 87,000.00 87 000.00 90,000.00 90,000.00
GAS 17 035.41 17,000.00 12,500.00 10,000.00 10,000.00
WASTEWATER TREATMENT 19,188.36 12,000.00 12,710.00 12,000.00 12,000.00
TOTAL UTILITIES 115,029 74 116,000.00 112,210.00 112,000.00 112,000.00
MAINTENANCE AND REPAIR
JANITORIAL CLEANING AND WASTE REMOVAL 1,777.70 5,500.00 3,000.00 5,000.00 5,000.00
BUILDINGS AND STRUCTURES 8,053.02 5,000.00 5,000.00 11,500.00 11,500.00
OFFICE EQUIPMENT&FURNITURE 681 12 1,000.00 1 200.00 1,200.00 1,200.00
MACHINERY,EQUIPMENT,AND AUTOS 2,933.37 6,500.00 4,000.00 7,000.00 7,000.00
SOFTWARE 6,522.56 7 000.00 6,600.00 6,600.00 6,600.00
TOTAL MAINTENANCE AND REPAIR 19,967 77 25,000.00 19,800.00 31,300.00 31,300.00
PRINTING,DUPLICATION AND FILMING
PRINTING AND BINDING 30,670.02 20,500.00 18,000.00 20,500.00 20,500.00
PAPER 529.39 1,000.00 100.00 500.00 500.00
TOTAL PRINTING,DUPLICATION AND FILMING 31,199.41 21,500.00 18,100.00 21,000.00 21,000.00
MISCELLANEOUS SERVICES AND CHARGES
SUBSCRIPTIONS AND MEMBERSHIPS 676 17 1,000.00
SPECIAL CONTRACTUAL SERVICES 819.55 1 500.00 1,000.00 1,000.00 1,000.00
OTHER SERVICES 7,391 68 15,000.00 15,275.00 17,500.00 17,500.00
TOTAL MISCELLANEOUS SERVICES AND CHARGES 8,887 40 17,500.00 16,275.00 18,500.00 18,500.00
TOTAL OTHER SERVICES AND CHARGES 322,745.18 321,750.00 293,759.00 313,915.00 313,915.00
TOTAL 1,727,508.30 1,750,592.00 1566,203.00 1,568,915.00 1,568,915.00
41
PARKS & RECREATION - PARKS
PERSONNEL
07-08 08-09 09-10
POSITION TITLES BUDGET BUDGET BUDGET
Parks Superintendent 1 1 1
Parks Supervisor 2 2 2
Parks Maintenance Worker III 2 2 2
Parks Maintenance Worker II* 11 11 11
Parks Attendant(PT) 1 8 1 8 1 8
Parks Attendant(FT)** 1 1 1
Parks Shop Technician 1 1 1
Park Ranger Supervisor 1 1 1
Park Ranger 4 2 4 2 4 2
TOTAL*** 25 25 25
*Two Parks Maintenance Worker I positions in lieu of two Parks Maintenance Worker II positions for FY 07-
08,08-09,and 09-10
**Not Funded in FY 09-10
***For FY 09-10,five Parks Maintenance Worker II's,one Parks Maintenance Worker III,and one Parks
Supervisor will be assigned to right-of-way beautification work for the Public Works Department and are
funded through Highway User Revenue Funds(HURF).
BUDGET SUMMARY
07-08 08-09 09-10
COSTS ACTUAL BUDGET BUDGET
Personnel Costs 1,300,702 1,401,203 1,356,810
Supplies 185,768 156,155 152,625
Other Services 425,713 337,595 336,640
Capital Outlay 1,009,492 20,600 0
TOTAL* 2,921,675 1,915,553 1,846,075
*As noted in the Personnel summary above,for FY 09-10 seven Parks employees will be assigned right-of-
way beautification work for the Public Works Department and will funded through Highway User Revenue
Funds(HURF). The total amount of funding from HURF for this street beatification work is budgeted at
$470,564.
42
2007/08 2008/09 2008/09 2009/10 2009/10
PARKS AND RECREATION-PARKS ACTUAL BUDGET PROJECTED CITY MANAGER CITY COUNCIL
TOTAL TOTAL TOTAL PROPOSED APPROVED
ERSONNEL SERVICES
2AYROL.L
SALARIES 944,648.69 1,005,346.00 955,900.00 875,950.00 875,950.00
OVERTIME 15,830.64 14,000.00 10,220.00 10,000.00 10,000.00
PART-TIME SALARIES 271 00 30 750.00 90,500.00 90,500.00
TOTAL PAYROLL 960,750.33 1,019,346.00 996,870.00 976,450.00 976,450.00
FRINGE BENEFITS
FICA 70,506.65 77,980.00 72,800.00 71,400.00 71,400.00
RETIREMENT PLAN 90,440.38 96,328.00 91,600.00 91,800.00 91,800.00
WORKER'S COMPENSATION 38,910.60 35,570.00 44,350.00 61,500.00 61,500.00
HEALTH INSURANCE 131,399.08 161,798.00 140 100.00 147,365.00 147,365.00
DENTAL INSURANCE 8,695.25 10,181.00 8,550.00 8,295.00 8,295.00
TOTAL FRINGE BENEFITS 339,951.96 381,857 00 357,400.00 380,360.00 380,360.00
TOTAL PERSONNEL SERVICES 1,300,702.29 1,401,203.00 1,354,270.00 1,356,810.00 1,356,810.00
SUPPLIES
OPERATING SUPPLIES
AGRICULTURE AND LANDSCAPING SUPPLIES 27,135.45 30,250.00 11,150.00 43,865.00 43,865.00
SMALL TOOLS AND EQUIPMENT 6,047.41 8,250.00 3,500.00 4,715.00 4,715.00
UNIFORMS 8,640.88 7 350.00 6,000.00 8,720.00 8,720.00
EDUCATION AND RECREATION SUPPLIES 659.42 600.00 415.00 415.00
CHEMICALS AND LABORATORY SUPPLIES 25,010.13 28,000.00 28,000.00 29,400.00 29,400.00
PHOTOGRAPHIC AND DUPLICATING SUPPLIES - 57.00
JANITORIAL SUPPLIES 5,669.02 6,000.00 5,000.00 5,940.00 5,940.00
MINOR CAPITAL EQUIPMENT 28,539.26 19,550.00 4,467.00 10,000.00 10,000.00
OTHER OPERATING SUPPLIES 124 19
TOTAL OPERATING SUPPLIES 101,825.76 100,000.00 58,174.00 103,055.00 103,055.00
MAINTENANCE AND REPAIR SUPPLIES
MATERIALS TO MAINTAIN&REPAIR BUILDINGS&IMPROVEMENTS 70,275.50 43,655.00 23,655.00 37 120.00 37 120.00
MATERIALS TO MAINTAIN&REPAIR MACHINERY,EQUIPMENT,AU' 13,667.22 12,500.00 10,000.00 12,450.00 12,450.00
TOTAL MAINTENANCE AND REPAIR SUPPLIES 83,942.72 56,155.00 33,655.00 49,570.00 49,570.00
TOTAL SUPPLIES 185,768.48 156,155.00 91,829.00 152,625.00 152,625.00
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES
CONSULTANT 109,412.00 3,000.00
MEDICAL SERVICES - 560.00 400.00 400.00
`DVERTISING - 700.00
IHER PROFESSIONAL SERVICES 125,186.61 146,000.00 85,000.00 166,240.00 166,240.00
TOTAL PROFESSIONAL SERVICES 234,598.61 150,260.00 85,000.00 166,640.00 166,640.00
COMMUNICATIONS
TELEPHONE AND TELEGRAPH 6,026.52 13,620.00 5,325.00 4,800.00 4,800.00
PAGER 72.29 82.00
TOTAL COMMUNICATIONS 6,098.81 13,620.00 5,407.00 4,800.00 4,800.00
TRAVEL,TRAINING AND CONFERENCES
BUSINESS CONFERENCES 1,799.54 1,315.00
TRAINING 5,869.93 3,950.00 1,533.00 1,315.00 1,315.00
TOTAL TRAVEL,TRAINING AND CONFERENCES 7,669.47 5,265.00 1,533.00 1,315.00 1,315.00
UTILITIES
ELECTRIC 34,043.16 34,500.00 34,600.00 34,500.00 34,500.00
WATER 125,670.52 121,000.00 121,000.00 121,000.00 121,000.00
TOTAL UTILITIES 159,713.68 155,500.00 155,500.00 155,500.00 155,500.00
MAINTENANCE AND REPAIR
JANITORIAL CLEANING AND WASTE REMOVAL 9,129.70 7,100.00 19,800.00 4,885.00 4,885.00
BUILDINGS AND STRUCTURES 2,376.50
TOTAL MAINTENANCE AND REPAIR 11,506.20 7,100.00 19,800.00 4,885.00 4,885.00
PRINTING,DUPLICATION AND FILMING
PRINTING AND BINDING 673.87 350.00 672.00
TOTAL PRINTING,DUPLICATION AND FILMING 673.87 350.00 672.00 - -
RENTS AND LEASES
MACHINERY AND EQUIPMENT 2,795.87 3,000.00 5,000.00 2,000.00 2,000.00
TOTAL RENTS AND LEASES 2,795.87 3,000.00 5,000.00 2,000.00 2,000.00
MISCELLANEOUS SERVICES AND CHARGES
SUBSCRIPTIONS AND MEMBERSHIPS 1,090.00 1,000.00 365.00
OTHER SERVICES 1,566.62 1,500.00 1,566.00 1,500.00 1,500.00
TOTAL MISCELLANEOUS SERVICES AND CHARGES 2,656.62 2,560.00 1,931.00 1,500.00 1,500.00
TOTAL OTHER SERVICES AND CHARGES 425,713.13 337,595.00 274,843.00 336,640.00 336,640.00
CAPITAL OUTLAY
MACHINERY AND EQUIPMENT
OTHER MACHINERY AND EQUIPMENT - 6,500.00
TOTAL MACHINERY AND EQUIPMENT - 6,500.00 -
IMPROVEMENTS OTHER THEN BUILDINGS
CONTRACTUAL CONSTRUCTION-OTHER IMPROVEMENTS 1,009,491.52 14,100.00
TOTALIMPROVEMENTS OTHER THEN BUILDINGS 1,009,491.52 14,100.00 - -
TOTALCAPITALOUTLAY 1,009,491.52 20,600.00 - -
TOTAL 2,921,675.42 1,915,553.00 1,720,942.00 1,846,075.00 1,846,075.00
43