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Home My WebLink About2012 12.05 PRC Agenda PQACHEJG iti a r Z ., Cityof Apache ache Junction ...___________2 Home of the Superstition Mountains Parks and Recreation Department located at the Northeast corner of Superstition Blvd & Idaho Road Apache Junction Parks & Recreation Commission City Council Chambers 300 E. Superstition Blvd. Apache Junction, Az 85219 Regular Meeting December 5, 2012 6. 00 p m A. CALL TO ORDER B ROLL CALL C. PLEDGE OF ALLEGIANCE D. ACCEPTANCE OF AGENDA E ACCEPTANCE OF MINUTES November 7, 2012 F PARKS AND RECREATION DIRECTORS REPORT - The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department. G OLD BUSINESS• 1 Update and discussion on proposed changes to Park Naming Policy. H. NEW BUSINESS: 1. Presentation and discussion with City Attorney on open meeting, conflicts of interest and public record laws 2. Discussion on Recreational opportunities for the teen population. 3. Request by the Commission for placement of items on future agenda. 4 . Selection of next meeting date I . CALL TO PUBLIC Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission. Commission may not answer your questions or discuss your comments at this time. However, at the conclusion of Call to the Public, Commission may do any of the following. 1) respond to criticism made by any individual who addresses the Commission, 2) ask staff to review a matter, 3) ask staff to place the matter on a future agenda Commission 300 E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85119 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www ajcity net shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak There is a three (3) minute time limit per speaker J. ADJOURNMENT If any disabled person needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior to the scheduled time Business hours are Monday through Thursday 7am to 6pm. 300 E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85119 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www ajcrty net DRAFT PARKS, AREAS AND FACILITIES NAMING/DEDICATION POLICY PURPOSE. The purpose of this policy is to establish a systematic and consistent approach for the official naming and dedication of parks, recreation areas and facilities. OBJECTIVES. Ensure that parks, recreational areas and facilities are easily identified and located Ensure that names and dedications are consistent with the value and character of the area or neighborhood served. Encourage public participation in the naming, renaming and dedication of parks, recreation areas and facilities Encourage the dedication of lands, facilities, or donations by individuals and/or groups. DEFINITION: Parks, recreation areas and facilities—means and includes all city parks,trails, swimming pools, buildings, playgrounds, skate parks and/or any other public property under management and control of the Parks and Recreation Department, owned or leased by the city for the public benefit. RESPONSIBILITY. It is the responsibility of the Parks and Recreation Director to ensure the parks, recreation areas and facilities naming and dedication process takes place in compliance with the intent of this policy. NAMING CRITERIA: The policy of the Parks and Recreation Department is to name parks, recreation areas and facilities through an adopted process utilizing established criteria emphasizing community values and character, local history, geography and the environment Naming may also be based on a financial contribution made by an individual,family or group. 1 Acceptable criteria for names of parks, recreation areas and facilities are as follows A. The proposed name describes the geographical area where the facility is located. B. The proposed name describes something specifically unique to the Apache Junction area (flora,fauna,geology, historical or cultural descriptive terminology). C. The proposed name acknowledges significant financial support received from individuals or groups that pays for or donates park land, donates an amount that would provide for 51% or more of the parks development, and/or donates an amount that would cover the on- going operating and maintenance needs of the park The value of volunteer time does not apply to this criterion 2 Parks, recreation areas and facilities should be named prior to the beginning of the design for development so that the area takes on an early identification and allows for proper tracking during development 3 The naming of a parks, recreation areas and facilities may be done in conjunction with the community or neighborhood that will be served.This may be accomplished through various means as determined by staff and may include naming contest or recommendations made by recognized community groups 4 Although not encouraged, names may be changed if properly justified and approved by the Parks and Recreation Commission and City Council DEDICATION CRITERIA.The policy of the Parks and Recreation Department is to utilize a dedication program to recognize and honor individuals or groups contributing to the park system but not qualifying under the naming criteria. Parks, recreation areas,facilities or portions thereof, may be dedicated in memory, or honor of, individuals or groups by the placement of a dedication or memorial plaque that describes the contribution.The plaque must be made of quality material, rated for outdoor use and shall be no larger than 8"x 10"for minor amenities and 28" x 32"for major amenities. 1. Acceptable criteria for dedications of parks, recreation areas and facilities are as follows A. Dedications are encouraged to be in the form of facility improvements or enhancements B Dedications may be in recognition of outstanding service, substantial donations or significant contribution to the facility or Parks and Recreation Department C Dedications may be in memory of deceased individuals who have significantly contributed to the facility or Parks and Recreation Department D. Individuals or groups sponsoring (nominating) a dedication must provide sufficient funds to purchase and install the dedication or memorial plaque.The City will make every effort to maintain and preserve installed plaques but will not be responsible to replace and/or repair damaged or stolen ones E. Dedications of minor amenities(trees, benches, etc.) shall be handled administratively by the Parks and Recreation Department. Dedications of major amenities(buildings, sports fields, etc.) shall be approved by the Parks and Recreation Commission and City Council.The wording, placement and/or mounting of plaque is subject to approval by the Parks and Recreation Department PROCEDURE:The procedure for naming/dedicating parks, recreation areas and facilities is as follows. 1 Public initiated request to name or dedicate a park, recreation area or facility shall be submitted in writing to the Parks and Recreation Director 2 Those submitting a naming/dedication request shall show how the proposed name/dedication is consistent with the criteria stated in this policy When naming/dedicating after a person,the request must describe the contributions to the facility or Parks and Recreation Department Written documentation of approval by next of kin (if available) is required as part of the proposal City staff will review the proposal for adherence to stated criteria and authentication of statements of contributions before forwarding to the Parks and Recreation Commission 3 The Parks and Recreation Commission will offer the opportunity for public input on the proposed naming/dedication 4. The Parks and Recreation Commission shall forward their recommendation to City Council for final decision. 5. The Parks and Recreation Director and/or Parks and Recreation Commission can initiate the naming/dedication process whenever deemed necessary and/or in the best interest of the City 6 In the absence of any naming/dedication request,the Parks and Recreation Commission shall adhere to criteria stated in this policy in recommendation of name/dedication. PARK NAMING POLICY Purpose To establish criteria for naming parks, recreation facilities and special areas, that will allow for representative and timely identification of all properties managed by the City of Apache Junction' s Parks and Recreation Department . Responsibility h responsibility of the Parks and Recreation Department It should be the es P Y P to insure that the public facility naming process take place in compliance with the intent of this procedure. Procedure The naming of all parks and recreation facilities shall come to the Parks and Recreation Commission, who shall forward their final recommendation to the City Council for final adoption 2 . Parks and Recreation facilities may be named to describe the geographical area where they are located. A recognized name within a specific community is a very acceptable means for identifying parks . Unless a significant financial or land contribution is made, it is suggested commercial names not be used to name facilities. 3 . Parks may be named after something that is specifically unique to Apache Junction, the valley, or the southwest, i . e. desert flora, Indian or Mexican descriptive terminology. 4 . Parks may be named after an individual or organization, only if one or more of the following criteria are met. A. Said park site was donated. B. An amount of money equal to the value of the park land was donated. . . junction a ache p _ . . M . ,,r L ,r. r n I the benefits are e d ess . . . • , J ......... a1 v GCS a parks & recreation _ .. 0 i r Paini aib Lein l SI...RUCTURE r� a-n-i-zat-�o n a J Parks&Recreation Executive Secretary Commission PARKS & RECREATION DIRECTOR Customer Srvc.Rep Account Clerk RECREATION PARKS SUPERINTENDENT SUPERINTENDENT Assistant fitness t. out u oo• t c as ides eiiir " MGC FACILITY SE/SI PARKS PARK RANGER MANAGER COORDINATOR Aquatics Sports Outdoor Marketing PARK SUPERVISOR SUPERVISOR COORDINATOR COORDINATOR COORDINATOR COORDINATOR SUPERVISOR Rec Assistant Rec Assistant Rec Leaders Rec Assistant Rec Leaders Rec Leaders Parks Workers Parks Workers Park Rangers Instructors Rec Leaders Instructors Rec Leaders Facility Maint. Lifeguards Volunteers Instructors Volunteers Instructors Volunteers Shop Tech Park Attendants Court Workers ►Pairak:Fatc m It4ixe-- s N.�- ORMATION mar FACILITY & LOCATION AMENITIES lig SIZE FUTURE PLANS MULTI-GEN RECREATION CENTER Gymnasium, dance room, game room, fitness area, Bldg. Fully improved 1035 N Idaho Rd. indoor track, multi-purpose room, class rooms, 36,850 kitchen, climbing wall, restrooms, seniors center s f Site 4.4 ac PHELPS DRIVE Walkways, sitting areas, lighting, landscaping, public 3 7 ac Plaza area, public art, Phelps Dr between Broadway& Apache art, drainage channel landscaping Trail LITTLE LEAGUE PARK Two baseball fields, concessions/restrooms 3 ac Fully improved 1700 W Broadway CITY/COUNTY RETENTION BASIN Picnic tables 3 ac Fully improved S E Corner of Idaho Rd. &Superstition Blvd CITY HALL COMPLEX PARK Picnic ramada, three shuffleboard courts, two 2.5 ac Landscaping, picnic horseshoe courts, playground, open play turf area areas 1177 N Idaho Rd. VETERANS MEMORIAL PARK Gazebo, open play turf area, plaza 2 ac Security lighting, 1001 N. Idaho Rd. landscaping, benches FOCAL POINT Public art, landscaping, open space, community 1 5 ac Fully improved 240 W. Apache Trail message sign IRONWOOD COVE RETENTION BASIN Open space 1 ac Fully improved Ironwood Cove Subdivision S.R. 88 TRAFFIC ISLANDS Landscaping, traffic control 6 ac Fully Improved Intersection of S.R. 88& Idaho Rd RIGHT OF WAYS None N/A Additional landscaping Old West Highway and Apache Trail from Phelps Dr to Rennick Dr • P�rairrl�.Cr►F.�r- iC li iltte- S - INFORMATION FACILITY & LOCATION AMENITIES SIZMI FUTURE PLANS SHEEP DRIVE TRAIL North & East City edges Undeveloped equestrian and hiking 1628 ac. Signage, landscaping, rest areas, trail trails, open space enhancement PROSPECTOR PARK Four softball fields, fourteen picnic ramadas, two restrooms, one concessions building, two 276 ac Continue with approved Master plan 3015 N. Idaho Rd. playgrounds, two multi-purpose fields, four racquetball, two basketball, three tennis&three volleyball courts SILLY MOUNTAIN Silly Mountain Road and Trails, open space 200 ac Continue with approved Master Plan North of U S. 60 CITY HALL Landscaping, sitting areas, open space, 31 1 ac Continue with approved Master Plan 300 E. Superstition Blvd. stable SUPERSTITION SHADOWS PARK Two swimming pools, one concessions building, 23 ac Continue with approved Master plan 1091 W. Southern Ave two restrooms, plaza area, skate park, six tennis which includes concessions, restrooms, courts, baseball field, multi-purpose field, open volleyball, basketball &parking play turf area. playground&eight picnic ramadas RODEO PARK Lighted arena, covered grandstand 20 ac Continue with approved Master plan 1590 E. Lost Dutchman Blvd bleachers, restrooms & concession which includes fairground, parking, amphitheater, exhibit halls ARROYO VERDE Trails, open space 11 ac Fully improved OPEN SPACE AREA Arroyo Verde Subdivision RENAISSANCE POINT OPEN SPACE Renaissance Point Subdivision Open play turf area, basketball half 8 ac Fully improved court, trails r •, , ten Rle Cr-e_art DnWileite n_ INFORMATlON- SPECIAL EVEN '' MULTI-GEN. CENTER OUTH & ADULT SPORTS Halloween Festival T-Ball/Coach Pitch Easter Egg Hunt Center Membership 1111Youth Soccer 4th Of July Celebration Silver Sneakers Program Youth Basketball Holiday Program Senior Center Contact Youth Flag Football Little Buck—A- Roos Round-up Public/City Rentals/Reservation Youth Sports Camps & Clinics Concerts in the Park Drop-in volleyball / basketball Skate Clinics & Competitions Other Community Event contact Teen Night— Summer Kick-Off Punt, Pass & Kick Superstition Sleepover Fall Wellness Event Hershey Track Meet Parent's Night Out Itty Bitty Olympics Santa Sitters/Santa Calls Adult Basketball (1 season) SPECIAL INTEREST Fit Families Program Adult Softball (3 seasons) VIP Volunteer Program Senior Softball Various Dance/Tumbling V Senior Softball Classic(Senior SB Tourn ) Various Fine Art/Crafts Tennis Instruction (Youth &Adult) Little Recr's Program Adult Golf League (3 seasons) Wiggles& Giggles HEALTH & FITNESS Turkey Bowl (Adult Flag Football Tourn ) Various Computer programs Various Music programs Various Adult Education Fitness Area AQUATICS Various Youth Science/Tech Group Fitness Classes Various Outdoor Hikes/Instruction Health & Nutrition Classes Open Swim Various Martial Arts Classes Senior Tai Chi Youth Swimming Lessons Fitness Events Adult Swimming Lessons SCHOOL PROGRAMS Swim Team Jr Guard Program After School Sports (4 seasons) Public/ School Pool Rentals Lunch Time Rec (CCJH) FACILITY RENTALS Lifeguard Training Cool Kidz Club (2 sites/5 day per week) - WSI Training Summer Open Gym Ramada & Park Rentals April Pools Day School Break Field Trips Ballfield Rentals Itty Bitty Beach Party Safe Routes to School Program Pool Rentals Teen Night(Pool) AJUSD Program Contact Meeting & Classroom rentals