Loading...
HomeMy WebLinkAbout2013 02.06 PRC Agenda (øcHE ✓LSO r= z CityApache ache Junction 4PizoNP Home of the Superstition Mountains Parks and Recreation Department located at the Northeast corner of Superstition Blvd. &Idaho Road Apache Junction Parks & Recreation Commission City Council Chambers 300 E Superstition Blvd. Apache Junction, Az. 85219 Regular Meeting February 6, 2013 6: 00 p.m A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. ACCEPTANCE OF AGENDA E. ACCEPTANCE OF MINUTES December 5, 2012 F. PARKS AND RECREATION DIRECTORS REPORT - The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department. G. OLD BUSINESS• 1 . Update and discussion on proposed changes to Park Naming Policy. 2 . Update and discussion on recreational opportunities for the teen population. H. NEW BUSINESS• 1. Presentation and discussion on the Apache Junction Multi-Generational Center operating budget. 2 Request by the Commission for placement of items on future agenda. 3 . Selection of next meeting date. I . CALL TO PUBLIC. Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission. Commission may not answer your questions or discuss your comments at this time. However, at the conclusion of Call to the Public, Commission may do any of the following. 1) respond to criticism made by any 300 E. SUPERSTITON BLVD,APACHE JUNCTION,AZ 85119 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 * www.ajcity.net individual who addresses the Commission; 2) ask staff to review a matter; 3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three (3) minute time limit per speaker. J. ADJOURNMENT If any disabled person needs any type of accommodation, please notify Human Resources at (480) 474-2617 or (480) 983-0065 (TDD) at least 72 hours prior to the scheduled time. Business hours are Monday through Thursday 7am to 6pm 300 E SUPERSTITON BLVD,APACHE JUNCTION,AZ 85119 (480)983-2181 Voice * FAX(480)982-2438 *TDD(480)983-0095 *www.ajcity net MGC BUDGET REPORT Fiscal Year 2011-2012 REVENUES Memberships $ 206,129.00 Silver Sneakers $ 54,852.00 Daily Passes $ 47,122.00 Other* $ 8,101.00 TOTAL $ 316,204.00 *vending machine deposits, other misc. revenues EXPENDITURES Personnel $ 399,587.90 Supplies & Services $ 137,053.00 Capital $ - TOTAL $ 536,640.90 Note: Excludes fitness staff/contract instructors, includes separation payouts HOME RULE OPTION RENEWAL INFORMATION WHAT HOME RULE IS- • "Home Rule" is the option under which citizens and the city council they elect make annual budget decision for their city "at home" rather than by using the State- imposed limitation This appears as Proposition 100 on the March 12, 2013 election ballot. • Home Rule has been in effect in Apache Junction since 1985, when city voters approved this local option for the first time, This issue must be re-submitted to city voters every four years • Apache Junction is penalized by the "base year" of 1979-80 used by the State Legislature to determine the expenditure limitation because this was the first complete fiscal year for the newly incorporated Apache Junction Most Arizona cities do not have that problem. • Without the Home Rule local option, Apache Junction would need to conform to the State imposed expenditure limitation This would mean a reduction of approximately one-third of the general fund budget—up to $7 1 million for fiscal year 2013-2014 and at least $35 9 million over the next four years. • Simply put, the Home Rule Option Renewal means that local citizens would control how existing revenues are allocated in setting the city budget, using your local needs and priorities as seen by the community rather than by a State-imposed formula • Renewal of the Home Rule Expenditure Limitation Option enables the City to continue to expend only the revenues generated The City has always maintained a balanced budget. • A "Yes" vote means that you are for Home Rule renewal, and for setting a balanced city budget locally though your elected representatives • A "No" vote means that you are against Home Rule renewal and would prefer to see the City operate under the State-imposed budget limitation WHAT HOME RULE ISN'T- • The Home Rule Renewal Option does not empower the City Council to create new and additional taxes, nor does it enable the City to spend beyond the revenue it currently receives BACKGROUND OF THE HOMERULE OPTION In the summer of 1980 the State Legislature referred to the voters a constitutional amendment designed to limit the annual expenditures of all Arizona cities and towns by a formula To determine the expenditure limitation, the State established 1979-1980 as a "base year ' Added to this base year is an adjustment for population growth and inflation 1 The Base Year. - The base year is critical because it is the foundation upon which all future budget adjustments are made. Apache Junction is unique in Arizona in that the base year was the City's very first complete fiscal year. The 1979-80 fiscal year was not a typical year for the City— as it was for most communities in Arizona — it was the year we were just getting started, as a result we had a very small budget and population - Looking at library services for example, there was no money in the 1979-80 budget for library services For library services today, therefore, the State limitation would allow zero dollars to be adjusted for inflation and growth Zero times zero is still zero 2 If voters renew Home Rule once again as they have each election since 1985 - It will not affect balancing the budget. We are already required by State law to have a balanced budget What it will do is allow the City to spend the general fund monies it already has for programs and services its citizens today feel are essential, things like police, parks, a library and services for all ages 3. If voters reject Home Rule. - It means that Apache Junction must set its annual budget under a State- imposed formula. This formula penalizes fast growth cities such as Apache Junction and Gilbert wherein inflation and old population figures do not reflect current needs and demand for services - Failure means the State expenditure limitation will necessitate a cut of approximately one third of the general fund budget over four years This reduction in expenditures amounts to $ 7,108,363 for FY 2013-2014 It amounts to $35,853,543 for the next four years The general fund is what is used to pay for police, parks, libraries and general government services o� 1QACHF✓py0 O Expenditure Limitation Impact By Fiscal Year FY 2013-2014 $ 7,108,363 FY 2014-2015 8,164,309 FY 2015-2016 $ 9,243,469 FY 2016-2017 $ 11 ,337,402 Total , , 3 The above figures on the right show the amount of revenues each year that although accrued, could not be spent on programs and services in the City of Apache Junction These represent expenditures for such items as library services, police officers, and parks and recreation, if the Home Rule Option (Proposition 100) is not adopted FACILITY & EQUIPMENT USE GUIDELINES City of Apache Junction Parks& Recreation Department 03 Contact us at•480-983-2181 aipr@aicity.net parks s Updated 10/1/2013 de recreation the benefits are endless RESERVABLE FACILITIES/SITES: The following facilities and sites may be reserved for use. Parks & Recreation Complex Prospector Park Parks& Recreation Conference Center Softball/Baseball Fields Parks&Recreation Meeting Hall Basketball Courts Multi-Use Areas Multi-Use Areas Shuffleboard Courts Sand Volleyball Courts Racquetball Courts Multi-Generational Center Tennis Courts/Pickleball Court Multi-Purpose Room Multi-Use Areas Classroom Picnic Ramadas(designated ramadas only) Veterans' Memorial Park Superstition Shadows Park Gazebo Aquatic Center Multi-Use Areas Baseball Field Tennis Courts Little League Complex Multi-Use Areas Softball/Baseball Fields Picnic Ramadas Rodeo Park Event Center Rodeo Arena Multi-Use Areas Concession Stand NON-RESERVABLE FACILITIES: These facilities are not available for reservation by the public 1 Skate Park 2. Playgrounds PERMIT PROCEDURES. Whenever any person or group desires to reserve any portion of a City facility/equipment for an activity, a permit shall be obtained from the Parks and Recreation Department Contact us at 480-983-2181. The Director of Parks and Recreation shall interpret this policy and may act in any case not specifically covered by the policy • All lights/ramada rentals must be reserved by 3 30 p m the day of the reservation (or the last business day prior to the reservation) • All reservations requiring a special service like ball field preparation,equipment delivery,etc must be reserved two days in advance (i.e. if someone comes in at 4:30 p m on Monday,they can not get a ball field preparation until Wednesday) • Ball fields are dragged daily and bases are always out for first come/first serve use • Multi-Generational reservations for public use can be made at any time for normal center hours. Due to staff scheduling, MGC reservations scheduled during center off hours must be received a minimum of four weeks prior to date of event Reservations may be taken inside the four-week minimum only with prior approval from the Multi-Generational Facility Manager. Special Event Use: (i.e.tournaments,contests, demonstrations, rodeos,carnivals,festivals, etc.) It is recommended that requests for Special Events at City facilities be initiated at least 60 days in advance. General Use: (i e family picnics, birthdays, ball field practices,equipment rentals, etc ) It is recommended that requests of this nature be initiated at least 48 hours in advance When the use of a facility has been approved, notification to the applicant from the facility coordinator shall confirm the date, hours of use,type of activity, size of group, associated fee(s), adequate insurance coverage and additional services required. All permits shall be revocable for cause by the Director of Parks and Recreation upon the finding of a violation of these policies, other city ordinances or state statutes. CANCELLATIONS & REFUNDS: Cancellations due to unforeseen weather conditions that make it impossible to utilize the facility will be offered a credit or transfer(refunds will be minus 10%or$5.00 whichever is greater and must be made within 3 business days with the facilities office If a facility is cancelled or moved for any other reason,a request for credit/transfer/refund must be made prior to the facility rental date in order to receive a partial refund or full credit/transfer. PROHIBITED USES: Activities which have no immediate relationship to the general purpose of the recreation program are prohibited from using facilities, unless approved by the City Council. This category of use includes but is not limited to: 1 Commercial activities* 2 Sales promotions 3 Flea Markets or Swap Meets 4. Religious services** *Commercial activity associated with and supportive to a not-for-profit event may be permitted Examples include, but are not limited to,the following types of permissible activities. • Food vendors catering a company picnic • Stock contractor providing stock for a rodeo • Carnival company providing rides for a festival • Commercial vendors as part of a festival • Entertainers&performers at a festival • Inflatables/bounce house providers at a child's birthday party Event sponsors will be required to follow the guidelines for obtaining appropriate business licenses for each vendor according to the policies and practices of the City of AJ Business License office (480-474-5070) **These events are permitted for special uses such as Sunrise Services, or for temporary hardships experienced by local churches PRIORITIZED USES: The Apache Junction Parks and Recreation Department has priority use of all facilities and recreation areas. When facilities are not in use for Parks and Recreation sponsored activities,they shall be available on a permit/no fee basis to the following 1 All other City departments 2 City Council approved special events (Considered annually during budget process.) 3. Apache Junction Fire District(per IGA) 4. Apache Junction Unified School District(per IGA) Local Youth Serving Agency Guidelines Groups that meet the following criteria will have priority use with those above,on a reduced fee basis(25%of regular public rates) 1. Youth Serving Agency is a 501c3 non-profit 2. Agency is governed by a local, unpaid volunteer board and unpaid staff 3 Participant members are made up of a majority of City of Apache Junction residents 4 Agency participation is open to the public and not"by invitation only" or limited by any means other than the natural make up of the league When facilities are not in use by the Parks and Recreation Department, or the groups listed above,they will be made available to other Apache Junction residents,groups or organizations on a permit/fee basis. Groups or organizations from outside the Apache Junction area are discouraged from using facilities, unless the activity is open to Apache Junction residents, promotes the welfare of the community, and a portion of the proceeds benefit a local non-profit entity. INSURANCE AND INDEMNIFICATION: Individuals,groups or organizations using any city park or recreation facility shall indemnify the City and its employees for any and all damage to the facility by any person or persons attending the affair, and all liability and damages to any person for injuries, including death Adequate insurance, listing the City of Apache Junction as an "Additional Insured", shall be provided by each organization using any city park or recreation facility The City of Apache Junction will determine the amount of liability necessary Responsibility for loss, breakage or need for repair of any furniture, equipment or facility, shall be upon the individual signing the permit USE BY NON-PROFIT GROUPS/FUNDRAISING: Non-profit organizations using any facility/equipment for charitable,fundraising activities shall provide the Parks and Recreation Department with a financial report on projection of monies expended and the disposition of receipts. No permit for charitable fundraising events shall be issued without the written approval of the Director of Parks and Recreation. Regardless of user category designation,all fundraising activities will be required to pay facility/equipment use fees,and provide reconciliation records FACILITY USE RULES OF CONDUCT: 1 All activities shall be under competent,adult supervision with the individual or organization reserving the facility/equipment assuming full responsibility for any damage to the facility or associated equipment. A responsible party shall be in attendance throughout the entire activity or event. 2. No apparatus,furniture or equipment shall be moved into a recreation facility unless special permission is granted in advance and so stated in the permit. Such apparatus,furniture or equipment shall be removed promptly following the activity or event 3 All local, county, state, and federal noise control, dust control, and light pollution regulations must be adhered to at all times Amplified music will only be allowed in City designated areas of the park. 4 Building facilities and recreational areas shall be vacated by time posted at the facility unless permission is otherwise granted specifically in the permit. It shall be the responsibility of the permit holder to assure that this policy is properly administered Activities shall be concluded in time for proper clean up. 5 The use of tobacco or alcohol in buildings is prohibited. Tobacco and alcohol are strictly prohibited at facilities located on school property Smoking in outdoor recreational areas shall be carefully controlled. Malt beverage permits will only be issued at designated facilities in the City If problems occur during an event, Permittee(s) will be given a written warning If issues continue, citation will be issued to the violator(s) and the Malt Beverage Permit will be pulled. 6. The total number of people admitted for any usage shall not exceed the capacity of the facility involved as determined by the Director of Parks and Recreation or the Fire District. 7 A minimum of one(1) Parks and Recreation Department employee shall be on duty at all times when Parks and Recreation facilities are scheduled for use This employee shall exercise authority over the group and its activity should a violation of facility use regulations be observed Said employee shall be responsible to and paid by the City and no groups using facilities shall make any payments to such employee 8 No material, banner, or signage of any kind shall be placed or attached to any part of the facility or area without written permission from the Director of Parks and Recreation 9 All functions shall be confined to the specific part or area of the facility assigned to the Permittee 10. The City reserves the right to provide concessions for all activities held at ballpark facilities. Concession sales by users will be considered on a case-by-case basis. 11 Some uses may require additional control personnel of the city, as deemed necessary by the Director of Parks and Recreation Additional personnel shall be paid for by the Permittee 12 All city ordinances, rules and regulations shall be observed while using any park or recreation facility. The Permittee shall be held responsible for participants conduct and for any loss or damage resulting from any such violation of these rules MEETING FACILITIES/CLASSROOMS Available Facilities: MGC Multi-Purpose Room/Classrooms Parks and Recreation Meeting Hall Parks and Recreation Conference Center General Information: 1. Facility use fees must be paid at the time reservations are being made. The facility(s) must be left the same way they were found or additional fees could be assessed 2. Due to frequent use of the facilities,requests for public use are limited to 4 dates at a time. Additional dates shall not be applied for until the completion of the fourth date. For special situations,the Facilities Coordinator will approve on a case-by-case basis 3. Alcoholic beverages and smoking are prohibited at all meeting facilities/classrooms 4. Multi-Generational Center(MGC) reservations for public use can be made at any time for normal center hours. MGC reservations scheduled during center off hours must be received a minimum of four weeks prior to date of event and will incur additional personnel fees. Meeting Room User Fees Multi-Generational Center User Fees Parks & Rec. Meeting $20 00 per hour Class Room $20.00 per hour Hall *Seats 45-50(chairs only) *Seats 50-60 *Seats 35-40(with tables) *Food Allowed (limited) *Food allowed (limited) Parks & Recreation $20.00 per hour Class Room $30 00 per hour(Exclusive Conference Center *Seats 90-100(chairs only) (available for public use *Seats 70-80(with tables) after 5 00pm ) *Food allowed (limited) *Seats 60(chairs only) *Seats 40(with tables Multi-Purpose Room $60 00 per hour *Food allowed, small *Max capacity(200) kitchen available *Food Allowed,small kitchen available *Personnel fee for after hour rentals $25 00 per hour/per person additional charge to normal rental fees. (if applicable) SOFTBALL /BASEBALL FIELDS Available Facilities: Prospector Park Softball Complex (4 fields) Superstition Shadows Park (1 field) Little League Complex (2 fields) General Information: 1. Facility use fees must be paid at the time reservations are being made The facility(s) must be left the same way they were found or additional fees could be assessed. 2 Due to frequent use of the facilities, requests for public use are limited to 4 dates at a time. Additional dates shall not be applied for until the completion of the fourth date. For special situations,the Facilities Coordinator will approve on a case-by-case basis 3 Alcoholic beverages and smoking is prohibited at facilities located on school property Malt beverages are only allowed at Prospector Park, in limited areas. Groups sized 7 or more people that would like to consume malted beverages at Prospector Park must obtain a Malt Beverage permit and must keep their permit on site at all times. Organized Use Fees User Fees Casual Use User Fees Lights (2 hour minimum) $15.00 per hour Lights/bases (2 hour minimum) $15 00 per hour Field Prep (Includes bases) $30.00 per field Day Use (first come first serve) No Fee Day Use Permit(less than 4 hrs) $30.00 per field Day Use Permit(4 hour or more) $60.00 per field Organized Use Description Casual Use Description 1 Organized use is defined as a formally structured game, 1 Casual use is defined as informal league or tournament pickup games,team and/or individual practice 2 Organized use requires a field prep sessions,etc.. 3 Organized use that occurs in the evening,dark hours,will 2 Day time use of fields is on a first come basis require a day use permit fee as well as a light fee 3 No permit or fee is required for daytime casual use of the fields 4. if a group wishes to guarantee the availability of a field during the daytime by reserving it,then organized use fee requirements will apply MULTI-USE AREAS (Picnic Ramadas and Group Use Areas) Available Facilities: Prospector Park(Ramada#1-8 and 11) City Complex Park Veteran's Memorial Park Superstition Shadows Park(Ramada#1-7) General Information: 1. Facility use fees must be paid at the time reservations are being made. The facility(s) must be left the same way they were found or additional fees could be assessed. 2 Due to frequent use of the facilities, requests for public use are limited to 4 dates at a time. Additional dates shall not be applied for until the completion of the fourth date. For special situations, the Facilities Coordinator will approve on a case-by-case basis. 4 Alcoholic beverages and smoking is prohibited at facilities located on school property. Malt beverages are only allowed at Prospector Park, in limited areas Groups sized 7 or more people that would like to consume malted beverages at Prospector Park must obtain a Malt Beverage permit and must keep their permit on site at all times. Group Use (designated areas only) User Fees 24 or fewer people No Fee 25-49 people $15 00 per field 50-74 people $20 00 per field 75 people or more $25 00 per field Gazebo 24 people or less $10 00 (group use fee will apply for 25 or more people) MULTI-USE AREAS (Soccer, Football, & Open Turf Areas) Available Facilities: Prospector Park Soccer/Football Field Superstition Shadows Park City Complex Park General Information: 1. Facility use fees must be paid at the time reservations are being made. The facility(s) must be left the same way they were found or additional fees could be assessed 2. Due to frequent use of the facilities, requests for public use are limited to 4 dates at a time. Additional dates shall not be applied for until the completion of the fourth date For special situations,the Facilities Coordinator will approve on a case-by-case basis. 5 Alcoholic beverages and smoking is prohibited at facilities located on school property Malt beverages are only allowed at Prospector Park, in limited areas Groups sized 7 or more people that would like to consume malted beverages at Prospector Park must obtain a Malt Beverage permit and must keep their permit on site at all times. Organized Use Fees User Fees Casual Use User Fees Lights (2 hour minimum) $15.00 per hour Lights/bases (2 hour minimum) $15 00 per hour Field Prep (Includes bases) $30 00 per field Day Use (first come first serve) No Fee Day Use Permit(less than 4 hrs) $30.00 per field Day Use Permit(4 hours or more) $60.00 per field Organized Use Description Casual Use Description 1 Organized use is defined as a formally structured game, 1 Casual use is defined as informal league or tournament. pickup games,team and/or individual practice 2. Organized use requires a field prep sessions,etc. 3 Organized use that occurs in the evening,dark hours,will 2 Day time use of fields is on a first come basis require a day use permit fee as well as a light fee 3 No permit or fee is required for daytime casual use of the fields 4 If a group wishes to guarantee the availability of a field during the daytime by reserving it,then organized use fee requirements will apply. RODEO PARK EVENT CENTER (Arena & Multi-Use Area) Available Facilities: Rodeo Arena Multi-Use Area General Information: 1. Facility use fees must be paid at the time reservations are being made The facility (s) must be left the same way they were found or additional fees could be assessed. 2 Due to frequent use of the facilities, requests for public use are limited to 4 dates at a time Additional dates shall not be applied for until the completion of the fourth date. For special situations, the Facilities Coordinator will approve on a case-by-case basis 3 The rodeo facility is comprised of several sections,the arena and surrounding multi-use and parking areas When the multi-use areas are used for activities other than parking,the multi-use area fee will be assessed. Events must be sponsored by or benefit a local non- profit organization 6. Alcoholic beverages and smoking is prohibited at facilities located on school property Malt beverages are only allowed at the Rodeo Park in limited areas. Groups sized 7 or more people that would like to consume malted beverages at the Rodeo Park must obtain a Malt Beverage permit and must keep their permit on site at all times Organized Use Fees User Fees Casual Use User Fees Arena & Multi-Use Area Day Use Permit(less than 4 hrs) $30 00 per day Arena Day Use Permit $2.50 per hour Day Use Permit(4 hours to less than 8 hrs.) $60.00 per day Arena Lights (2 hour minimum) $15.00 per hour Day Use Permit(8 hours or more) $90.00 per day Arena &Multi-Use Area with Concession Day Use Permit(less than 4 hrs) $50 00 per day Day Use Permit(4 hours to less than 8 hrs ) 100 00 per day Day Use Permit(8 hours or more $150 00 per day Arena Lights(2 hour minimum) $15.00 per hour Arena Prep $30.00 per day Arena PA System $50 00 per day Organized Use Description Casual Use Description 1 Organized use includes,but is not limited to shows and 1 Casual use includes,but is not limited to; demonstrations,festivals,circuses,carnivals,camping groups, individual/small group trail use, ,Casual use is organized events,etc intended to accommodate individuals exercising 2 Organized use of the Arena will require an Arena and/or training animals Preparation fee 3 Organized use of the Arena that occurs in the evening,dark hours,will require a day use permit fee as well as a light fee. AQUATIC CENTER Available Facilities: Superstition Shadows Aquatic Center General Information: 1. Facility use fees must be paid at the time reservations are being made The facility(s) must be left the same way they were found or additional fees could be assessed. 2 Due to frequent use of the facilities, requests for public use are limited to 4 dates at a time Additional dates shall not be applied for until the completion of the fourth date. For special situations,the Facilities Coordinator will approve on a case-by-case basis The Aquatic Center is only available during a limited time frame 3 Alcoholic beverages and smoking are prohibited at this facility. Organized Use Fees User Fees Pool Rental Shared Use (less than 100 people) $200.00(2 hours) Pool Rental Shared Use (100 to 149 people) $300 00(2 hours) Pool Rental Exclusive Use (less than 150 or more people) $400 00(2 hours) Pool Rental Competition Pool Only (less than 100 people) $100 00 per hour -designated for swim meets,practices and other events. Lifeguards are included in the above fees Organized Use Description 1 With proof of qualification,organized use may not require City Pool Staff to be present 2 Approved activities include,but are not limited to,the following swim or diving competitions,scuba diving lessons,pnvate swim club practices,birthday parties,church or civic groups,team parties,family reunions,etc 3 Fundraismg Events/Activities must be sponsored by or benefit local non-profit organizations. SPORTS COURTS Available Facilities: Prospector Park: (2)tennis, (4) pickleball, (4)racquetball, (2) basketball, (3) sand volleyball Superstition Shadows Park: (6)tennis courts Multi-Generational Center(MGC) basketball, pickleball Parks& Rec Complex Park• Shuffleboard courts General Information: 1 Facility use fees must be paid at the time reservations are being made The facility(s) must be left the same way they were found or additional fees could be assessed 2. Due to frequent use of the facilities, requests for public use are limited to 4 dates at a time Additional dates shall not be applied for until the completion of the fourth date. For special situations,the Facilities Coordinator will approve on a case-by-case basis. 3 Alcoholic beverages and smoking is prohibited at facilities located on school property Malt beverages are only allowed at Prospector Park, in limited areas. Groups sized 7 or more people that would like to consume malted beverages at Prospector Park must obtain a Malt Beverage permit and must keep their permit on site at all times 4 Multi-Generational Center(MGC) reservations for public use can be made as space permits. MGC reservations scheduled during center off hours must be received a minimum of four weeks prior to date of event and will incur additional personnel fees Organized Use Fees User Fees Casual Use Day Use Permit (2 hour minimum) $2.50 per court/per hour None Evening Use Permit(less than 4 hrs) $2.50 per court/per hour Multi—Generational Center $75.00 per hour Gymnasium Organized Use Description Casual Use Description 1 Organized use is defined as formally structured league, 1 Casual use is defined as informal pick-up games,team tournament,exhibitions,etc and/or individual practice 2 Pnvate instruction is considered a commercial activity and 2 Casual use of courts is on a first come basis is prohibited on public courts 3 No permit or fee is required for casual use of courts 3 Reservations for organized use of courts must be initiated at least two weeks(2)prior to the activity or event SPECIAL SERVICES & EQUIPMENT General Information: 1. Equipment rental fees must be paid at the time reservations are being made. The equipment must be left the same way they were found or additional fees could be assessed . Organized Use Fees User Fees Barricades $3 00 ea Bleachers (3 row) Includes Delivery $50 00 per day Bleachers (5 row) Includes Delivery $65 00 per day Field Liner $6 00 per day Field Chalk $5.00 per bag Folding Chairs $1 00 ea Folding Tables $6.00 ea. Flatbed Stage Includes Delivery $75.00 per day Malt Beverage Permit—Single Day $10.00 ea. Malt Beverage Permit—Multiple Day $25.00 ea. Downtown Marquee Display $150.00 First Week/$100.00 for each additional week Rodeo Arena PA $30.00 per day Personnel Services (Per Employee) $25 00 per hour/per person Single Sports Package $6.00 per day Tractor/Loader/Operator $55.00 per hour Traffic Cones $1.00 ea Used Softballs $1.00 ea. Water Truck Operator $55.00 per hour 001 General Fund 2012/13 2012/13 2012/13 2013/14 01120 Parks And Recreation-Administration Actual Budget Adjusted City Manager Total Total Budget Proposed Thru 3/2013 Personnel Services 501 Payroll 501 Salaries 46,233.61 69,940.00 66,560.00 75,795.00 502 Overtime 4.65 1,200 00 5 00 1,200 00 503 Part-time Salanes 43,674.16 58,065.00 59,250.00 58,065.00 Total Payroll 89,912 42 129,205 00 125,815 00 135,060 00 502 Fringe Benefits 511 FICA 6,803.42 9,885.00 9,550 00 10,305 00 512 Retirement Plan 8,905 62 13,610.00 12,515.00 14,230.00 514 Worker's Compensation 1,394.16 2,780.00 2,135 00 2,775 00 516 Health Insurance 4,641 67 14,130 00 6,205.00 5,965.00 517 Dental Insurance 550.68 1,040.00 855.00 1,505 00 Total Fringe Benefits 22,295 55 41,445.00 31,260.00 34,780.00 Total Personnel Services 112,207.97 170,650.00 157,075.00 169,840.00 Supplies 503 Operating Supplies 521 Office Supplies 1,271.71 4,000 00 4,000 00 4,000 00 523 Small Tools and Equipment 485 25 1,000.00 1,000.00 1,000.00 530 Minor Capital Equipment 4,349.67 4,350 00 20,000 00 Total Operating Supplies 6,106 63 5,000.00 9,350.00 25,000.00 Total Supplies 6,106.63 5,000.00 9,350.00 25,000.00 Other Services and Charges 505 Professional Services 557 Advertising 118 54 300 00 300.00 300.00 Total Professional Services 118.54 300.00 300 00 300 00 506 Communications 572 Telecommunications 470.23 720.00 720.00 720.00 Total Communications 470 23 720 00 720.00 720.00 507 Travel,Training,and Conferences 582 Business Conferences - 1,000 00 - 1,000.00 584 Tuition Reimbursement - Total Travel,Training,and Conferences - 1,000.00 - 1,000.00 509 Maintenance and Repairs 603 Office Equipment and Furniture 1,254 11 2,000.00 2,000.00 2,000.00 Total Maintenance and Repairs 1,254.11 2,000.00 2,000 00 2,000 00 510 Printing,Duplicating,and Filming 614 Paper 1,196 67 1,500 00 1,500 00 1,500 00 Total Printing,Duplicating,and Filming 1,196 67 1,500.00 1,500.00 1,500.00 514 Miscellaneous Services and Charges 653 Subscriptions and Memberships 375.00 400.00 400.00 400.00 659 Other Services 229.56 380 00 380 00 380.00 Total Miscellaneous Services and Charges 604.56 780.00 780.00 780.00 Total Other Services and Charges 3,644.11 6,300.00 5,300.00 6,300.00 Capital Outlay 515 Machinery and Equipment 671 Office Equipment and Furniture 12,099 22 20,000 00 12,100.00 Total Machinery and Equipment 12,099.22 20,000.00 12,100.00 Total Capital Outlay 12,099.22 20,000.00 12,100.00 - Total 134,057.93 201,950.00 183,825.00 201,140.00 Page 1 of 1 001 General Fund 2012/13 2012/13 2012/13 2013/14 01121 Parks And Recreation-Recreation Actual Budget Adjusted City Manager f Total Total Budget Proposed Thru 3/2013 Personnel Services 501 Payroll 501 Salaries 402,397 64 562,940 00 549,305 00 554,780.00 502 Overtime 73.31 1,000 00 250 00 1,000.00 503 Part-time Salaries 174,540.68 304,620.00 279,620.00 282,500 00 Total Payroll 577,011 63 868,560 00 829,175 00 838,280.00 502 Fringe Benefits 511 FICA 43,158.82 65,745 00 62,885.00 63,610 00 512 Retirement Plan 50,162.09 81,230.00 71,000.00 65,840.00 514 Worker's Compensation 9,991 32 19,585.00 15,550 00 18,960.00 516 Health Insurance 55,058.87 81,410 00 74,285 00 78,755.00 517 Dental Insurance 4,061.12 6,870 00 5,395.00 6,735 00 Total Fringe Benefits 162,432.22 254,840.00 229,115.00 233,900.00 Total Personnel Services 739,443.85 1,123,400.00 1,058,290.00 1,072,180 00 Supplies 503 Operating Supplies 521 Office Supplies 2,131 95 3,000 00 3,500.00 3,500.00 523 Small Tools and Equipment 2,831.82 2,000 00 3,000.00 1,750 00 524 Uniforms - 1,200.00 1,200 00 1,500.00 525 Education and Recreation Supplies 16,258 48 20,000.00 22,500 00 20,000.00 529 Janitorial Supplies 632 94 3,000 00 2,500 00 2,500.00 530 Minor Capital Equipment 1,486.91 2,700.00 3,000.00 539 Other Operating Supplies 1,879.74 20,000.00 17,000.00 17,000.00 Total Operating Supplies 25,221 84 49,200.00 52,400 00 49,250.00 504 Maintenance and Repair Supplies 543 Materials to Maintam/Repair Buildings and Imp 4,082.96 5,000 00 5,000.00 6,000 00 544 Matenals to Maintain/Repair Machinery,Equip 1,220 31 4,000.00 2,800.00 4,000.00 Total Maintenance and Repair Supplies 5,303 27 9,000 00 7,800 00 10,000.00 Total Supplies 30,525 11 58,200 00 60,200.00 59,250 00 Other Services and Charges 505 Professional Services 557 Advertising 3,468 58 2,000.00 7,050 00 6,500 00 569 Other Professional Services 77,019 76 130,000 00 119,000 00 125,000.00 Total Professional Services 80,488.34 132,000 00 126,050.00 131,500 00 506 Communications 572 Telecommunications 1,372.65 2,400.00 2,400 00 2,400 00 Total Communications 1,372 65 2,400 00 2,400.00 2,400.00 507 Travel,Training,and Conferences 583 Training 1,705 00 3,000.00 2,200 00 4,000.00 584 Tuition Reimbursement - Total Travel,Training,and Conferences 1,705.00 3,000 00 2,200.00 4,000 00 508 Utilities 591 Electricity 63,948 13 87,750.00 87,750 00 87,750.00 592 Gas 6,788 25 12,000.00 12,000 00 12,600.00 596 Wastewater Treatment 3,291.40 6,280 00 5,645.00 5,930.00 Total Utilities 74,027.78 106,030 00 105,395.00 106,280.00 509 Maintenance and Repairs 601 Janitorial Cleaning and Waste Removal 2,808 72 4,000.00 3,500 00 4,000.00 602 Buildings and Structures 10,724 31 10,000.00 30,500.00 25,000.00 603 Office Equipment and Furniture 664.44 1,300 00 1,330 00 1,800.00 604 Machinery,Equipment,and Autos 722.74 2,500 00 900.00 1,000.00 605 Software 7,457.28 10,000.00 12,000.00 14,000 00 Total Maintenance and Repairs 22,377.49 27,800.00 48,230.00 45,800.00 Pagel of2 001 General Fund 2012/13 2012/13 2012/13 2013/14 01121 Parks And Recreation-Recreation Actual Budget Adjusted City Manager Total Total Budget Proposed i Thrn 3/2013 510 Printing,Duplicating,and Filming 611 Printing and Binding 358.34 6,000.00 400.00 200.00 614 Paper 366 16 700.00 1,700.00 1,700.00 Total Printing,Duplicating,and Filming 724 50 6,700 00 2,100.00 1,900 00 511 Rents and Leases 624 Machinery and Equipment - 20,000.00 629 Other Rents and Leases 4,578.95 3,500.00 4,580.00 4,500 00 Total Rents and Leases 4,578 95 3,500.00 4,580 00 24,500 00 514 Miscellaneous Services and Charges 653 Subscriptions and Memberships 191.80 350 00 195.00 350.00 656 Special Contractual Services 557 28 1,000.00 750.00 1,000 00 659 Other Services 13,406 11 20,100.00 14,010 00 20,100 00 660 Bank Fees&Other Charges 2 79 5 00 Total Miscellaneous Services and Charges 14,157.98 21,450 00 14,960.00 21,450.00 Total Other Services and Charges 199,432.69 302,880 00 305,915.00 337,830 00 Capital Outlay 515 Machinery and Equipment 672 Other Machinery and Equipment 5,440 01 15,000 00 5,440 00 Total Machinery and Equipment 5,440 01 15,000 00 5,440.00 - Total Capital Outlay 5,440.01 15,000.00 5,440.00 - Total 974,841 66 1,499,480 00 1,429,845.00 1,469,260.00 Page 2 of 2 001 General Fund 2012/13 2012/13 2012/13 2013/14 01122 Parks And Recreation-Parks Actual Budget Adjusted City Manager Total Total Budget Proposed Thru 3/2013 Personnel Services 501 Payroll 501 Salaries 480,862 00 630,115.00 649,850 00 634,730.00 502 Overtime 4,556 13 5,000 00 5,000 00 5,000.00 503 Part-time Salaries 39,839.78 90,950.00 64,235.00 128,440 00 Total Payroll 525,257 91 726,065.00 719,085.00 768,170 00 502 Fringe Benefits 511 FICA 38,524.88 54,230 00 53,420.00 57,955.00 512 Retirement Plan 56,614.50 76,925.00 77,235.00 80,220 00 514 Worker's Compensation 18,881 43 35,055.00 28,280 00 37,075.00 516 Health Insurance 71,108 62 119,410 00 98,330.00 102,635.00 517 Dental Insurance 4,915 60 7,370 00 6,760.00 9,015.00 Total Fringe Benefits 190,045.03 292,990 00 264,025.00 286,900 00 Total Personnel Services 715,302.94 1,019,055 00 983,110.00 1,055,070 00 Supplies 503 Operating Supplies 522 Agnculture and Landscaping Supplies 6,673 93 18,190.00 18,190 00 32,065.00 523 Small Tools and Equipment 4,743.64 3,775 00 5,100.00 6,595 00 524 Uniforms 1,455.81 5,090 00 5,090.00 5,345 00 527 Chemicals and Laboratories Supplies 4,066 13 26,000.00 24,000 00 23,000.00 529 Janitorial Supplies 4,560 98 5,940 00 5,940 00 5,940.00 530 Minor Capital Equipment 5,028 61 1,250 00 5,030.00 7,650 00 534 PPE-PERS Protective Equipment 1,302.11 2,240.00 2,240 00 2,415 00 539 Other Operating Supplies 7 40 10 00 Total Operating Supplies 27,838 61 62,485 00 65,600.00 83,010.00 04 Maintenance and Repair Supplies 542 Tires and Tubes 709.09 800.00 1,500.00 1,500 00 543 Materials to Maintain/Repair Buildings and Imp 20,598 26 28,680.00 28,680 00 60,320.00 544 Materials to Maintam/Repair Machinery,Equip 4,509.78 10,405 00 10,405.00 10,300 00 Total Maintenance and Repair Supplies 25,817.13 39,885 00 40,585.00 72,120 00 Total Supplies 53,655 74 102,370.00 106,185 00 155,130.00 Other Services and Charges 505 Professional Services 553 Consultant - 3,500.00 569 Other Professional Services 28,831.67 5,005 00 75,005.00 94,865 00 Total Professional Services 28,831 67 5,005.00 75,005 00 98,365.00 506 Communications 572 Telecommunications 1,889.40 4,555.00 3,500.00 5,065 00 Total Communications 1,889 40 4,555.00 3,500 00 5,065.00 507 Travel,Training,and Conferences 582 Business Conferences - 1,150 00 850.00 450 00 583 Training - 2,680.00 2,680 00 2,595.00 584 Tuition Reimbursement - Total Travel,Training,and Conferences - 3,830.00 3,530 00 3,045.00 508 Utilities 591 Electricity 28,289.58 91,200.00 61,200.00 93,800 00 593 Water 81,192.29 163,400.00 130,900.00 177,900.00 Total Utilities 109,481 87 254,600.00 192,100 00 271,700.00 509 Maintenance and Repairs 601 Janitorial Cleaning and Waste Removal 1,074.80 2,070 00 2,070.00 2,070.00 Total Maintenance and Repairs 1,074.80 2,070.00 2,070.00 2,070 00 10 Printing,Duplicating,and Filming 611 Printing and Binding 192 33 320.00 320 00 320.00 Total Printing,Duplicating,and Filming 192 33 320.00 320 00 320.00 Page 1 of 2 001 General Fund 2012/13 2012/13 2012/13 2013/14 01122 Parks And Recreation-Parks Actual Budget Adjusted City Manager Total Total Budget Proposed ( Thrn 3/2013 511 Rents and Leases 624 Machinery and Equipment 81 61 1,900.00 1,900.00 1,900.00 Total Rents and Leases 81 61 1,900.00 1,900 00 1,900.00 514 Miscellaneous Services and Charges 653 Subscriptions and Memberships - 450 00 450.00 450.00 659 Other Services 606.96 2,700.00 2,700 00 2,550.00 660 Bank Fees&Other Charges 2 80 5 00 Total Miscellaneous Services and Charges 609 76 3,150 00 3,155.00 3,000 00 Total Other Services and Charges 142,161 44 275,430 00 281,580.00 385,465.00 Capital Outlay 515 Machinery and Equipment 672 Other Machinery and Equipment 11,656 84 36,500 00 40,000.00 7,200 00 Total Machinery and Equipment 11,656 84 36,500 00 40,000.00 7,200.00 519 Improvements Other Than Buildings 693 Contractual Construction-Other Improvements 37,472.42 20,000.00 37,500 00 75,300.00 Total Improvements Other Than Buildings 37,472.42 20,000.00 37,500.00 75,300 00 Total Capital Outlay 49,129 26 56,500.00 77,500.00 82,500 00 Total 960,249.38 1,453,355.00 1,448,375 00 1,678,165.00 Page 2 of 2